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Microsoft Word - basic concepts. Insert date and time. I present to your attention a set of combinations that make working in Word easier

All possibilities text editor It is not necessary to know or use Microsoft. You can successfully complete work tasks by occasionally switching between the Home and Insert tabs. But you will work even more efficiently if you equip yourself with even a few tricks from this review.

Here is a simple example familiar to webmasters. Some specialists copy the content into Notepad before transferring text from a Word document to a CMS editor. This clears the text from Word formatting, which may conflict with the template formats of the engine. So, you don't need Notepad. To solve the problem, just select the text in Word and click the “Remove All Formatting” button.

Please note that the review was written for the 2013 version of Word. Current stable version The program is MS Word 2016, released in September 2015. However, this version of the program has not yet become the main one.

How to create and save a MS Word document

To create a document, open working folder. Right-click and select the "New - Microsoft Word Document".

To easily find a document, name it.

You can also launch MS Word from the Start menu. Pay attention to the illustration.

When launched through the start menu, you created new document with default name. Give it a name and save it in a folder of your choice so you don’t lose it. To do this, click on the “Save” icon or use the key combination Shift+F12.

Name the document and save it to the selected folder.

You have created and saved the document. Get to work.

How to use the Home tab features

Tools in the MS Word control panel are combined using thematic tabs. This type of interface is called a ribbon. By default, the main toolbox opens, highlighted in the Home tab.

Below are the tasks that you can perform using the tools on the Home tab.

Tool block "Clipboard"

You can copy, cut and paste content. To use the Cut and Copy options, select the desired piece of text.

Please note the insertion options. You can keep the original formatting, merge the formats, or save the text without formatting. You can also use special modes inserts.

Why do you need a special insert? For example, imagine that you need to work with text copied from another document or website. The original formatting may not match the formatting in your document.

This problem is solved using special insert. Use the appropriate menu. In the window that opens, select the “Unformatted Text” option.

Now it will be more convenient for you to format the copied content.

Using the Clipboard menu, you can select previously copied content and paste it into a document. To open the clipboard, click on the arrow marked in the illustration. Select the desired item. Using the drop-down menu, select the "Insert" option. You can also delete the copied element from the clipboard.

You can customize the default paste options. To do this, use the “Insert – Default Insert” menu.

Specify the appropriate settings and save the changes. Pay attention to the options for pasting into another document. Most users can replace the default "Keep original formatting" with "Keep text only".

Font toolbox

To change the default font, use the drop-down menu marked in the illustration. Please note that in order to change existing text, the fragment must be selected before selecting the font.

Using the corresponding menu you can select suitable size font. Pay attention to the ability to increase or decrease the font of the selected fragment. Mark the text and use the buttons marked in the illustration.

You can select the appropriate register using the corresponding menu. Select the desired piece of text, use the button marked in the illustration and select the desired option.

You can highlight a piece of text with bold, italics, or underlining. To do this, select the content and use the marked buttons. Using the drop-down menu, you can choose how you want to underline your text.

To cross out a piece of text, select it and use the corresponding button.

Using the X 2 and X 2 buttons you can add subscript and superscript text.

Using the marked buttons, you can change the color, highlight the text with a marker, or apply effects to it.

Please note that advanced font options can be configured. To enter the menu, press the button marked in the illustration.

On the Font tab, specify suitable parameters body text and headings. Using the “Default” button you can return the default settings, and using the “ Text effects" choose additional effects.

Paragraph tool block

To create a bulleted, numbered, or multilevel list, use the drop-down menus shown in the illustration.

To create a bulleted or numbered list, place the cursor on a new line and click on the appropriate button. Use the drop-down menu to select the appropriate marker symbol.

You can use additional characters using the Define New Marker menu.

To create a multi-level list, select the “Change List Level” option from the corresponding drop-down menu.

You can select the appropriate list style in the library. And the menu “Define a new multi-level list” and “Define a new style list" will help you create own template list.

You can choose suitable way text alignment using the appropriate menu. To ensure text readability, use left alignment.

Change the line spacing if necessary. In most cases, the standard spacing of 1.15 will work for you. If you are preparing a document for children or older people, increase the spacing to 1.5 or 2.0. Further increase in spacing will reduce the readability of the text.

Using fill, you can highlight a piece of text with color. For example, you can highlight a paragraph or a table cell. To add a background, select a piece of text and choose a color from the Fill drop-down menu.

You can use the Borders menu to control the borders of cells in tables. Select the cells you are interested in. Use the drop-down menu to select the appropriate action.

Tool block "Styles"

Use the Styles menu to select the appropriate text style. If you want to apply it to existing content, select the appropriate fragment and define a style. To use the style for created content, place the cursor on a blank line and select the appropriate design option. For example, you can use a matching style for headings.

Editing tool block

Using the Find menu, you can quickly search for content that interests you. Note the drop-down menu access to advanced search settings.

The Replace function is convenient to use when editing text. For example, you can automatically replace the word “copyright” with “copywriting” in the text. To do this, use the “Replace” menu, specify the desired words in the “Find” and “Replace with” fields.

Click the Replace All button. After processing the request, the program will report the number of replacements performed.

Use the Highlight function to quick selection content. For example, you can select all text, select arbitrary objects, or select fragments with the same formatting in two clicks.

Using the Collapse Ribbon function, you can hide program management tools. Only tabs will remain on the panel.

To return the tools to the panel, expand any tab and use the “Pin the Ribbon” option.

How to use the Insert tab features

The Insert tab contains tools that you can use to insert various objects into a MS Word document.

Toolbox "Pages"

You can select a template from the Cover Page menu title page for the document.

Using the functions " Empty page" and "Page Break" you can create a blank page or go to new page. For example, if you need to insert a blank page between paragraphs, place the cursor between them and use the Blank Page function.

Toolbox "Tables"

Using the Table drop-down menu, you can insert or draw a table in your document. This can be done in several ways.

To quickly add a table, use graphical tool. Select with the mouse cursor required amount cells in the table. After this, place the cursor on the selected area and click left button mice.

The Insert Table feature allows you to manually specify the number of rows and columns. You can also choose how you want to define the width of the columns.

The “Draw Table” function allows you to perform the corresponding action. Use it to create custom tables. For example, you can draw a table with different numbers cells in rows.

To define the properties of the drawn table, use the corresponding menu.

Using the menu " Excel tables» can be inserted into MS document Word tables from MS Excel. In the Express Tables menu you will find table templates.

Tool block "Illustrations"

Using the Pictures feature, you can insert an image into a document with hard drive computer. The “Images from the Internet” menu allows you to find suitable photos on the Internet.

Search results give priority to photos distributed under a Creative Commons license.

The Shapes feature helps you add a template shape to your document, such as a heart, star, or arrow. To use the tool, use the drop-down menu to open the catalog and select the appropriate shape.

Use your mouse cursor to determine the size and location of the shape in your document.

Decorate the shape using the Fill, Outline, and Effects functions.

SmartArt allows you to insert into your document graphic objects. Use the drop-down menu to select the type and appropriate pattern.

Place the cursor on the elements of the picture and add text.

Note the ability to change the color of SmartArt objects.

Using the Chart menu, you can add charts to your document. Please note that you can select the graph type.

Insert the required values ​​into the data table.

Using the Capture menu, you can take a snapshot of an area of ​​the screen and insert it into a document. To do this, use the drop-down menu to select the “Screen Clipping” option, and use the mouse cursor to select the area you want to capture.

Tool block "Add-ins"

In add-ons you will find a store Office applications. It contains paid and free tools for solving special problems. To select the appropriate application, click on the “Store” button and use the search. You can also browse tools by category.

For example, with the MailChimp for MS Word application, you can create Email campaigns right in the document. To use the application, click the “Trust” button. The tool's capabilities will become available after authorization.

The My Applications menu displays a list installed applications. You can remove unused ones and add new ones.

The Wikipedia function allows you to search for information on a corresponding resource directly from a MS Word document. You can also quickly insert images from Wikipedia into a document.

To use the tool, click the button marked in the illustration and highlight the word or term whose meaning you want to find. Internet access is required for the tool to operate.

To insert an image, click on the plus sign marked in the illustration.

You can also insert a text quote from Wikipedia into the document. To do this, select the desired fragment and click the plus sign.

Multimedia Tools

Using the Internet Video tool, you can insert relevant objects into your document. To use the feature, click the Online Video button, search for the video on YouTube or Bing, select and paste the item.

The video can now be viewed in a MS Word document. To do this you will need access to the Internet.

You can watch videos in Word

Links feature

Using the Links drop-down menu, you can insert hyperlinks, bookmarks, and cross-references into your document. To insert a hyperlink, copy the web page URL to your clipboard. Then select a piece of text that will become the anchor of the link.

The Bookmark feature allows you to quickly jump to marked sections of text. To add a bookmark, select the desired piece of text, and in the “Links” drop-down menu, select the “Bookmarks” option. Give the bookmark a name and click Add.

To quickly jump to bookmarked content, select the Bookmark menu, select the bookmark you want, and click Go.

Note function

The Notes function is convenient to use when working with a group on a document. To add a note to text, select a piece of text and click the marked button.

To edit, delete, or mark a note as ready, place the cursor on it and open the context menu using the right mouse button. Select the required option.

Header and Footer tool block

Using the tools in the "Header and Footer" group, you can add headers and footers, and also number the pages of the document.

To add page header, use the appropriate menu. Select a footer template.

Enter text. To save changes, close the Header and Footer window.

To remove or change a header, use the appropriate options in the Header menu.

You can work with the footer in a similar way.

Using the Page Number function, you can number the pages of a document. To do this, use the drop-down menu to select a location and numbering template.

Text tool block

Using the Text Box function, you can select a piece of text in a document. Use it if you need to create a sidebar, quote, or definition. To use the tool, use the drop-down menu to select a text field template.

Add text and save changes.

The View Quick Blocks feature allows you to insert autotext, document properties, or a field. For example, you can insert the date of publication, name, address and phone number of the organization and other data.

Using the Add WordArt menu, you can add visually appealing text to your document. To do this, use the menu marked in the illustration. Select the appropriate object and add text.

The “Add Drop Cap” feature allows you to design paragraphs using a prominent capital letter. Place the cursor at the beginning of the paragraph. Use the appropriate menu to select the location of the capital letter. Pay attention to the ability to change the parameters of the drop cap. You can choose the font, height and distance from the text.

Add a line to your document for digital signature. To do this, use the menu marked in the illustration. In the window that opens, specify necessary information and save the changes.

The Date and Time function will help you add the current date and time to your document. Click on the appropriate button, select the date display format and click OK.

The Object function allows you to insert objects or text from a file into a document. To paste text from a file, select the appropriate option from the drop-down menu. Find the file on your hard drive whose text you want to insert into the document and click “Insert.”

Toolbox "Symbols"

The “Equation” function will help you insert into a document mathematical formula. Use the drop-down menu to select a standard formula or go to the designer. Add the required values ​​and save the changes.

Using the Symbol menu, you can insert symbols that are not available on your keyboard into your document. Please note the option to insert additional characters from the dialog box.

How to use the Design tab features

Using the tools in the Design tab, you can change the design of your document. If you want to change standard settings, start by choosing a topic.

To undo changes, use the "Restore Template Theme" option or select the "Standard" theme.

In the styles menu, select the style that suits you.

The Colors feature allows you to manually adjust the font color of body text, headings, and hyperlinks. You can choose standard set colors or specify colors for different style elements yourself.

Using the Fonts menu, you can quickly customize the font for headings and body text. You can choose standard pairs or specify the font manually.

You can use the Paragraph Spacing menu to change the related settings. It is possible to delete an interval, select standard ones or set your own values.

Using the Effects menu, you can select additional design effects. The Default feature is useful if you want to apply design settings to new documents.

“Page Background” tool block

The Background feature allows you to select a standard or customize the background. To set the parameters manually, use the “Custom Underlay” option.

You can change the corresponding setting using the Page Color function. Pay attention to the “Fill methods” option. With it, you can add texture, pattern, and design to your pages.

The Page Borders feature allows you to add borders to pages. Use template or custom settings.

How to use the Page Layout tab features

Tab tools allow you to change the layout of document pages.

“Page Options” tool block

The "Margins" function allows you to choose standard or specify your own margin options. To set custom values, use the Custom Fields option.

The Orientation feature allows you to choose portrait or landscape orientation document sheets. Using the "Size" menu, you can change the size of sheets. The default size is A4.

In the Columns menu, you can specify the number of columns per sheet. The Breaks and Line Numbers functions allow you to set page breaks and add line numbering accordingly. The “Hyphenation” menu allows you to enable word hyphenation from line to line by syllable. By default this feature is disabled. Do not change this setting unless necessary.

Paragraph tool block

With the Indent feature, you can adjust the left or right margin of a paragraph. To use the function, place the cursor at the beginning of the selected paragraph and set the indent value.

You can use the Spacing feature to change the spacing between selected paragraphs. To do this, place the cursor in front of the selected paragraph and set the values.

Arrangement toolbox

The Position function allows you to set the position of an object in the text. To use the tool, select the selected picture and use the drop-down menu.

The Text Wrap feature lets you choose how text wraps around an object. To test the tool, select the drawing and use the drop-down menu.

Using the “Selection Area” button, you can display a list of objects in the task area. Using the Align, Group, and Rotate functions, you can perform appropriate actions on selected objects.

How to use the Links tab

Tool block "Table of Contents"

The Add Text function allows you to add or remove the current heading from the table. The Update Table function allows you to include new sections in the table of contents.

Footnotes toolbox

Using the Insert Footnote menu, you can add a corresponding element. Select the fragment of text that the footnote refers to and click the button marked in the illustration.

The Insert Endnote feature allows you to add a footnote to the end of your document. Use the Next Footnote drop-down menu and the Show Footnotes feature to quickly navigate between footnotes.

Tool block “Links and references”

Using the Insert Link menu, you can link to a source of information, such as a book. Place the cursor next to the text fragments that the link refers to. Click the appropriate button, enter the required information in the window that opens and save the changes.

Using the "Manage Sources" function, you can edit the list, sort and delete sources.

The Style drop-down menu allows you to select a link style. Using the Bibliography function, you can insert relevant information into a document.

Tool block "Names"

The Insert Title feature lets you add a title or caption to images, tables, and formulas in your document. To use the tool, highlight desired object and press the button marked in the illustration. Add information and save changes.

Using the Illustration List feature, you can add relevant information to your document.

Tool block “Subject index”

The "Mark Item" function allows you to add objects to the index. To use the tool, select an object, such as a piece of text or a picture, use the appropriate menu and fill in the information.

Use the "Index" menu to customize the display subject index in the document.

Tool block “Link table”

How to use the features of the "Mailouts" tab

The tab tools will help you organize physical and electronic mailings.

Create tool block

The "Envelopes" function allows you to correctly add information to paper envelopes. To use the tool, click the marked button and add the required information. Now you can print the information on the envelope. Pay attention to the "Feed" field. This shows how to feed the envelope into the printer.

The “Stickers” function will help you correctly print information on stickers for parcels, envelopes, and CDs.

Tool blocks “Start Merge”, “Compose Document and Field List”, “View Results” and “Complete”

The Start Merge feature allows you to send a message to multiple recipients. For example, you can send a letter or electronic message. To do this, click the “Start Merge” button and select the “ Step by step wizard mergers." Follow the prompts in the task pane.

The Step-by-Step Merge Wizard combines tools from the Start Merge, Build Document and Field List, View Results, and Finish groups.

Use the Review tab to edit and evaluate the document.

Spelling tool block

Using the button marked in the illustration, you can start standard remedy MS Word to find errors and typos. Please note that the program does not “see” all errors, and sometimes offers corrections where there are no errors.

The "Determine" function will help you determine the meaning of unknown words. Please note that to use the tool, you must select a dictionary from the app store and install it. The Thesaurus menu allows you to find synonyms for selected words. The Statistics function shows the number of words, characters, paragraphs and lines in a document or its fragment.

Toolbox "Language"

The Translation menu allows you to automatically translate a selected word or phrase. Select the content you are interested in and use the button marked in the illustration.

The Language feature allows you to select your spelling language and configure language settings.

Note tool block

Using block tools, you can add, view, edit, and delete notes. Please note that notes can also be created from the Insert tab.

“Write corrections” and “Changes” tool blocks

You can use the Revisions feature to track changes made to a document. Pay attention to the "Scanning Area" menu. It allows you to choose how to display the list of changes: at the bottom or to the side of the document.

Tools in the Changes block allow you to accept or reject changes, and move to the previous or next revision.

The Compare feature allows you to compare versions of documents and combine revisions from multiple users. The “Block Authors” and “Limit Editing” functions protect your document from unwanted actions of other users.

How to use the View tab features

Tools on the View tab allow you to customize the display of your document.

Tool block “View modes”

Using the block tools, you can select the page viewing mode. For example, you can view the document structure.

“Show” tool block

Using group tools, you can enable the display of the ruler, grid, and navigation pane. Last function allows you to quickly jump to the desired section of the document.

The New Window function opens the current document in a new window. This is useful if you are editing content and want to refer to the original. The Arrange All feature combines multiple documents into one window. The “Split” function is necessary to work with in different parts document.

With the Side by Side feature, you can place two documents next to each other in the same window. This is convenient when you need to compare content.

The Go to Another Window feature lets you quickly move to other open documents.

The Macros feature automates frequently performed tasks. To use the tool, you need to create a macro. For example, imagine that you often need to highlight portions of text in bold italics. To perform this action automatically, create a macro. Proceed like this:

  • Select a random piece of text. From the Macros drop-down menu, select the Record Macro option.

  • Choose how to run the macro: using a button on the toolbar or a keyboard shortcut.
  • Set the keyboard shortcut to activate the macro.

  • Click the Assign button and run the commands you want to include in the macro. To do this, go to the “Home” tab, select bold and italic.
  • Return to the Macros menu and stop recording.
  • Check if the macro works. To do this, select a piece of text and press the specified key combination.

Additional Tricks to Improve Your MS Word Efficiency

Below you will find a list of life hacks that you can use to quickly solve standard tasks when working with MS Word:

  • Use the context menu. It is called by right-clicking the mouse.

To select a paragraph, triple-click on any word with the left mouse button.

To insert placeholder text on a page, write the following characters: =lorem(2,2). Use the numbers in parentheses to determine the number of paragraphs and filler lines. If you replace "lorem" with "rand", random text will be used as a placeholder.

  • To quickly create a superscript or subscript, select the right word and press the key combination “Ctrl +” or “ Ctrl Shift+" accordingly.
  • To highlight a sentence, press Ctrl and place the cursor on any word.
  • Select the type of file to save. For example, you can save data to PDF format. To do this, select the "Save As" option and select desired type file.

  • To create horizontal line, type three consecutive hyphens and press Enter.
  • To print a dash, use the combination Alt keys + 0151.
  • To quickly move a piece of text, select it, press F2, place the cursor where you want to insert it, and press Enter.

Good day, dear readers!

I have been preparing this article for a long time and thinking about what might be useful to you in Everyday life. The thought came to mind that almost all of us work in Word, and I especially selected the most useful ones for you. Word functions. After reading this article, you will see how quickly and easily it is to work in Word.

I present to your attention a set of combinations that make working in Word easier.

1. If you need to insert a date into a document, just press Shift Alt D and a date in the format DD.MM.YY will immediately appear in the document. You can insert time in the same way, you just need to press Shift Alt T.

2. It happens that while working in Word, you accidentally press Caps Lock and type without looking at the screen in capital letters a long sentence or even a paragraph. And when you finally look up, you realize that you need to erase everything and write again normal font. But there is an easier way to solve this problem: select the text and press Shift F3, the case will automatically change from uppercase to lowercase.

3. If you move the cursor using the keyboard (arrow keys), then you can speed up the process if you simultaneously hold down Ctrl and the desired arrow.

4. Sometimes you need to highlight lines, paragraphs or other elements that do not follow each other. To select several elements at the same time, hold down Ctrl and select the elements you need.

5. Do you know about the advanced clipboard in Word? Oooh, what kind of abstruse words are these?! In fact, it is a memory device that is used when copying and pasting material. By clicking on the “Clipboard” button, you can see everything that you copied to the clipboard while working.

6. If you need to insert a screenshot of a window in Word, then click on the “Snapshot” button, and Word will show everything active windows. Click on any of them and get a screenshot of this window.

7. To reduce the volume of text and its readability, you can hyphenate words, but doing this manually is simply unrealistic when we're talking about let's say about a 30-page document. To help, there is a button in the “Page Layout” menu - “Hyphenation”; hyphens in Word will be placed automatically.

8. Do you want to protect your document from copying? Add a watermark to your document. Go to the “Design” menu and click on the “Background” section. Word has four standard template, but you can create your own.

9. To repeat the last command you worked with in Word, press F4. Perhaps you entered text, deleted several lines in succession, applied styles to different sections of text, or something else.

10. Do you want to put emphasis in Word? Where can I find this icon? You can place an emphasis in Word by placing the cursor after the letter on which you want to place the emphasis, and simultaneously hold down Alt 769. Important: numbers must be clicked on numeric keypad on right.

11. If you want to see the items you need on the toolbar and remove unnecessary ones, go to the menu “File” - “Options” - “Customize Ribbon”. So you can implement flexible setup elements, and even create your own tabs with functions.

12. To quickly highlight large text, place the cursor at its beginning and click with the mouse while holding Shift at the end of the desired fragment. This command is especially valuable when you need to select several sheets at once.

13. Fast travel according to the document
There are several combinations that greatly speed up document navigation:

Ctrl Alt Page Down - next page;
Ctrl Alt Page Up - previous page;
Ctrl Home - move to the top of the document;
Ctrl End - to the end of the text

14. It will help speed up your work in Word Ctrl combination Enter, which instantly creates new leaf. No more holding Enter or clicking it 50 times.

15. By default, Word saves all files to the Documents folder. You can correct the situation if you go to the menu “File” - “Options” - “Save”. In the line "Location local files Default" select the folder you need. In the same menu, you can configure the default document format, autosave, and much more.

16. In order to return the text to its original formatting, you need to press the Ctrl Spacebar key combination.

17. When working in Word, you can use it as a task manager. Click right click on the Features Ribbon at the top and select Customize Ribbon. In the right column, enable the only disabled tab “Developer”.

Go to the “Developer” tab that appears and find the “Checkbox” element, which shows a check mark (why not). Now, by clicking on the checkbox, you can create lists of tasks and mark them as completed. Very useful feature, is not it?

18. To make a vertical selection, hold Alt and drag the mouse cursor. This can come in handy if you accidentally mess up your list, for example.

19. I’m too lazy to talk about the importance of this command. To protect a document with a password, click “File” and select the “Protect Document” option. Now feel free to create a password, but be careful, because if you forget it, you will not be able to recover it.

20. In the end, I suggest you try to feel like an advanced user. If you used to open Word by creating a new document or searching for it in the Start menu, that's a thing of the past. Press combination Windows keys R and enter winword in the window that appears. If you don't use command line for other commands, the next time you press Windows R, the command to launch Word will automatically load and all you have to do is press Enter.

This is all that came to mind, of course, there are many more different tricks for working with Word, but using even this set, the efficiency of your work with Word will increase significantly! So feel free to try, use and be happy that you have learned something new.

What tricks do you know about working with Word? Write in the comments to the article.

Microsoft Word is a text editor that can be part of Microsoft package Office or a program installed separately on your computer. The program can be used to record letters and various types documents, which may include graphics and images. This guide explains how to open Microsoft Word, launch, create, and save a new document using operating system Windows 7.

Don't be afraid that something might not work out or go wrong. This program was created for users, and it is thought out to the smallest detail to make it as convenient as possible for you to use it. And of course, the main thing in every task is training, don’t be afraid to make mistakes. If you accidentally clicked the wrong one, in the left top corner there is always a curved arrow that allows you to cancel last action. You can also do this using the Ctrl and Z key combination.

One last piece of advice before you start detailed instructions for using a Windows text editor - . This is especially important when working with large texts or serious documentation. Anything can happen: the electricity may be cut off, the laptop may discharge and turn off, and no one is immune from breakdowns. Lose important files and then spending hours restoring them is not the most pleasant experience. All you need to do is click on the floppy disk in the upper left corner from time to time.

The program can be found in the Start menu under Microsoft Office. Follow these step by step instructions to launch the document in Microsoft Word.

Program navigation


How to select (highlight) text

Selecting or highlighting text allows you to change the selection in terms of style, font and/or color, and even replace words if necessary. Follow these step-by-step instructions to select text in your document.

Step 1. The mouse is used to select text. The pointer will change as you move it.

Step 2. Move the pointer to the beginning of the desired fragment. Click and hold the left mouse button. While doing this, move the pointer to where you want to stop the selection. As you move the mouse, the text will be highlighted. When you are finished with your selection, release the left mouse button.

The selected text can now be formatted or modified.

You can copy text using the Ctrl+C keys. Delete text - Backspace.

Changing the size and font

The following steps can help make your writing more interesting and engaging. The text can be changed in different ways.


Text alignment

Sometimes document being created may require different paragraph layouts. By default, text is aligned left. However, text can be aligned to the right or center.

On a note! Select all text Ctrl + A.


You can change the selected text using a combination of keyboard shortcuts, which is sometimes easier:

  1. Center - select text, click Ctrl key+ E.
  2. Align to the right - Ctrl + R.
  3. Fit width - Ctrl + J.
  4. Left - Ctrl + L.

How to make text bold, italic, or underline

The ability to change the font style can make your document more interesting. Different text styles, such as bold or italic, can make it stand out. Underlining can be useful for headings.


  • bold - Ctrl + B;
  • italics - Ctrl + I;
  • underline - Ctrl + U.

Copy and paste

There is no need to talk about the importance of these two functions. They save our time significantly and allow us to insert without retyping it, as was the case in the days of typewriters.


This can also be done using hotkeys. Everything is the same as last time: press Ctrl and C at the same time to copy the text, and Ctrl and V to paste.

How to Create a Numbered or Bulleted List

Using numbered or bulleted lists can help highlight elements or show important steps, hierarchy or sequence of something.


To stop adding new elements and return to standard text, click the numbering icon again at the top of the document.

A bulleted list is created using the same principle, the only difference is 1 step. Instead of the “Numbering” button, click on the “Markers” button, it is located to the right.

There is another way to create a list. First, the user enters all the list items, each one must be new line. When all the items have been typed, select them all and click either on the numbering or on the markers, depending on what kind of list you need.

You will get the same result. This different ways and there is no right or wrong here, the main thing is that the goal is achieved. Use the method that is convenient for you.

They help structure information and present it in a more presentable form. You can't do without this skill.

  1. Step 1. IN top panel tools, go to the “Insert” tab.
  2. Step 2. Click on the table icon. A window will open in front of you in which you need to select the number of cells. This can also be done by entering the numbers manually. To do this, in the panel that appears, click on the “Draw table” area.

All you have to do is fill out the fields. If you suddenly need extra lines or speakers, you don't have to redo the whole thing. Left-click in the table area. In the menu that appears, click “Insert” and select the appropriate option.

This basic knowledge should form your basic principles of working with text. Let's highlight the main ones:

  1. The text is entered where the blinking cursor is located and nowhere else.
  2. To change a character, word, line, paragraph, or entire text, you first need to select it. It is necessary that the computer understands what exactly it must perform actions on.
  3. Once you select the text, you can do whatever you want with it. You can practice, select a fragment and alternately click on the buttons located on the “Home” tab. You'll notice which features can be used together and which are mutually exclusive.
  4. Don't forget to save your changes to protect yourself.
  5. Use those methods of solving the problem facing you that are convenient for you.

Video - Word for Beginners

Date: May 22, 2017 Category:

Hello, friends. Today we begin to consider working with Microsoft Office Word(I will tell you using version 2013 as an example). If you have already studied Excel work on my blog, it will be much easier for you to understand Word, since the management principles in most programs Office package identical.

What is Word and what to use it for

I think everyone knows that Microsoft Word is the most popular text editor that provides wide functionality to your users. And recently, it began to support “cloud” technologies, which made it possible to simplify sharing and make your documents accessible anywhere there is Internet access.

Word workspace

A Word workspace is a document that resembles a piece of paper. It's as if you are sitting at a typewriter and every keystroke is transferred to a sheet of paper. It’s the same here, only the sheet is on your screen. In addition, there are many buttons, icons, tools with which you can make professional text documents without much difficulty.

As for the contents of the Microsoft Word window, it consists of the following elements:

  1. Title bar – top part a program window in which the file name is displayed and some controls are located:
    • Document's name, located in the center of the screen
    • Panel quick access – located in the upper left corner, contains the most frequently used commands. You can customize the Quick Access Toolbar to your liking;
    • Help button
    • Ribbon Display Options button. Here you can select the feed display modes;
    • Minimize and close buttons current window
  2. Ribbon– located below the title bar, contains all the main controls:
    • Ribbon Tabs– groups of tools combined in accordance with their purpose
    • Ribbon– an area with tools for customizing the document and its contents
  3. Workspace– a space that imitates a sheet of paper. This is where the results of your work are located - text, images, diagrams, etc.
  4. Status bar– displays supporting information about your document: active page, number of words in the document, spell check language and much more. The contents of the status bar can be customized;
    • View mode selection buttons– determine what your work area will look like;
    • Scale– slider for setting the scale for the work area
  5. Scroll bars(horizontal and vertical) – tools for scrolling through content that does not fit entirely on the screen;
  6. Rulers– help you navigate the layout of the sheet, as well as quickly adjust margins and indents.

In general, everything is organized in the traditions of Microsoft Office, thought out and polished. This workspace layout is unified; once you understand it, you won’t get lost in another product from the Microsoft Office suite.

I'm finishing this short introductory post, and in the next article I will talk about documents in Microsoft Word. Join us!

We have already written quite a lot about the capabilities of the advanced text editor MS Word, but it is simply impossible to list them all. The program, which is primarily focused on working with text, is by no means limited to just this.

Sometimes working with documents involves not only textual, but also numerical content. In addition to graphs (diagrams) and tables, you can also add mathematical formulas to Word. Thanks to this feature of the program, you can quite quickly, in a convenient and visual form, perform necessary calculations. It is how to write a formula in Word 2007 - 2016 that will be discussed below.

Why did we indicate the program version starting from 2007, and not from 2003? The fact is that built-in tools for working with formulas in Word appeared precisely in the 2007 version; before that, the program used special add-ons, which, moreover, were not yet integrated into the product. However, in Microsoft Word 2003 you can also create and work with formulas. We will tell you how to do this in the second half of our article.

To enter a formula in Word, you can use Unicode characters, mathematical autocorrect elements, replacing text with symbols. A regular formula entered into the program can be automatically converted into a professionally formatted formula.

1. To add a formula to Word document go to the tab "Insert" and expand the button menu “Equations”(in program versions 2007 - 2010 this item is called "Formula"), located in the group “Symbols”.

2. Select an item “Insert new equation”.

3. Enter required parameters and values ​​manually, or select symbols and structures in the control panel (tab "Constructor").

4. In addition to manually entering formulas, you can also use those contained in the program’s arsenal.

5. In addition, big choice equations and formulas from the Microsoft Office website are available in the menu item "The equation" — “More equations from Office.com”.

Add frequently used formulas or those that have been formatted in advance

If you often refer to specific formulas when working with documents, it will be useful to add them to the list of frequently used ones.

1. Select the formula you want to add to the list.

2. Click the button "The equation" (“Formulas”), located in the group "Service"(tab "Constructor") and in the menu that appears, select “Save the selected fragment to the collection of equations (formulas)”.

3. In the dialog box that appears, enter a name for the formula you want to add to the list.

4. In paragraph "Collection" select “Equations” (“Formulas”).

5. If necessary, set other parameters and click "OK".

6. The formula you saved will appear in the Word quick access list, which opens immediately after clicking the button "The equation" ("Formula") in Group "Service".

Adding math formulas and structures for general use

To add a mathematical formula or structure in Word, follow these steps:

1. Click the button "The equation" ("Formula"), which is in the tab "Insert"(group “Symbols”) and select “Insert new equation (formula)”.

2. In the tab that appears "Constructor" in Group “Structures” select the type of structure (integral, radical, etc.) you need to add, and then click on the structure symbol.

3. If your chosen structure contains placeholders, click on them and enter the required numbers (symbols).

Advice: To change the added formula or structure in Word, just click on it with the mouse and enter the necessary numeric values or symbols.

Add a formula to a table cell

Sometimes you need to add a formula directly to a table cell. This is done in the same way as with any other place in the document (described above). However, in some cases it is required that not the formula itself, but its result be displayed in a table cell. How to do this - read below.

1. Select an empty table cell in which you want to place the result of the formula.

2. In the section that appears “Working with tables” open the tab "Layout" and click on the button "Formula" located in the group "Data".

3. Enter the required data in the dialog box that appears.

Note: If necessary, you can select a number format, insert a function or bookmark.

4. Click "OK".

Adding a formula in Word 2003

As mentioned in the first half of the article, the 2003 version of Microsoft's text editor does not have built-in tools for creating and working with formulas. For these purposes, the program uses special add-ons - Microsoft Equation and Math Type. So, to add a formula to Word 2003, do the following:

1. Open a tab "Insert" and select "An object".

2. In the dialog box that appears in front of you, select Microsoft Equation 3.0 and press "OK".

3. A small window will appear in front of you "Formula" from which you can select signs and use them to create formulas of any complexity.

4. To exit the formula mode, simply left-click on empty space on a sheet.

That's all, because now you know how to write formulas in Word 2003, 2007, 2010-2016, you know how to change and supplement them. We wish you only positive results in your work and training.