Creating a multi-level list in MS Word. Bulleted, numbered, multi-level list in Word: ways to create

Lists in text documents are necessary. These are far from the most important components, but they play a certain role in editing and designing the text. Therefore, it is useful to learn exactly how multi-level lists are created and what features you should pay attention to. Read on to learn how to create a multi-level list in Word. Secrets and recommendations are presented to your attention in the article.

Use in practice

Various lists in Word are not the main component. Nevertheless, users very often use them. Marking helps to visually highlight the necessary points in the text that need to be paid attention to.

In general, a multi-level list is the most complex option. In addition to it, Word also has numbered and bulleted ones. In practice they are much more common. The first ones are used for information that is of the same type and can be numbered. The latter are needed for listing or data that is not subject to numbering.

But a multi-level list is a list of numbered or bulleted components. It is typically used for complex classification and organization of data. Most users do not work with such hierarchical lists, but this does not preclude the possibility of creating them. What if you needed to make one or another type of list?

Markers and their uses

So, the first and easiest option is to edit existing text. It turns out that formatting and creating lists is much easier than some users think. Especially when we are talking about primitive forms of these - marked or numbered.

First you need to type a small text of several lines in size where you plan to mark. After this, select the area that should be converted into a list. Now right-click and select the item called “List” from the menu that appears. Then go to the "Marked" tab. All that remains is to select an option from the available templates and click on the “OK” button.

Numbered list

Now you should learn how to create numbered lists, as they will help you better understand hierarchical lists. In principle, creating a numbered list is not difficult. The process is no different from the previously proposed option.

Again, type the text and select the area intended for design. Then by right-clicking and selecting “List” you can continue your plan. In the window that appears, go to the “Numbered” tab and select one of the proposed design templates there. Confirm your choice - and it's done.

But you need to know that these methods are easily implemented in older versions of MS Office. It is these methods that help in this program to easily format the text in the form of one or another list.

Multi-level list: execution nuances

What else is worth paying attention to? The fact is that in different versions of Office, lists are implemented in a variety of ways. This is due to changes that the Word interface has undergone.

What does computer science say about the creation of such an object as a list? A multi-level list in older versions of Word can appear without problems in already printed text. That is, you will have to perform all of the above manipulations. Namely:

print text;
select the desired area;
select the “List” item after right-clicking on the selected area;
go to the “Multi-level” tab and select a design style;
Click on “OK” and confirm your choice.

However, depending on the selected list style, you will see either bulleted or simply numbered lines. This is normal because you must set the level yourself.

Setting levels

How exactly to do this? A multi-level list in Word is not created automatically: you have to first establish a hierarchy and then deal with the levels. But this task is quite easy to accomplish if you know the algorithm.

How can you create a multi-level list? After performing the above manipulations, you need to place the cursor at the beginning of the line, which should be “moved” and given the status of a sub-item. Next, you will have to click on the Tab key on your keyboard. You will notice how the line has shifted to the right, resulting in a new level.

Using the tabulator, you can create sub-items in the corresponding lists. One click - shift one level. To return to the previous position, simply delete the resulting shift-space. To do this, use the Backspace key.

Task bar

Lists (numbered, bulleted, and multi-level) are created in Word in several ways. We examined the first one in detail. But how else can you cope with the task?

Regardless of what type of lists you need, there is another method for creating them. True, it is most easily implemented in older versions of MS Office. This option does not work in Word 2010. This is due to changes that have occurred to the program interface. Therefore, you will have to consider both earlier versions and new ones.

The algorithm of actions in older releases of the application is extremely simple. Creating a multi-level list occurs through the use of the taskbar. Find the “Format” item there, having previously selected the area required for editing. You will see a long list of possible operations. In it, click on the already familiar item - “List”.

Now in the window that appears, select the desired tab (bulleted, numbered or multi-level) and a ready-made list design style, and then save the changes. That's all. This is how they usually work in Word 2003. Although this is an old, but familiar program for editing and creating text documents.

Keys as a formatting tool

The following option is suitable for all Word. It doesn’t matter which version of “The Office” you have, you can bring your idea to life without any problems. True, not everyone knows this solution to the problem. Usually it comes to life while writing the text.

At the beginning of the line you need to put the following sign “*” (asterisk), and then start writing text. When you move to a new line, you will see that you have a bulleted list. Now finish writing all the points and sub-points that apply.

All that remains is to create the required number of levels. To do this, use the Tab key again: place the cursor at the beginning of the future sub-item, and then click on the indicated button. The result is a hierarchical list. Similar manipulations should be done with all formatted text.

What if you need to create a multi-level numbered list? To do this, at the beginning of the line, type not “*”, but a unit with a dot and a space. As before, simply create all the list text and then use Tab to set the levels. This is a universal method for creating hierarchical lists from text as it is typed.

Adding elements

How to add new elements to a ready-made list? To shift a line one level down, use Tab. How to create a line if you are working with text that is just being typed?

In this case, simply press the Enter key when you finish typing. In simple words - go to a new paragraph, but do not use the keyboard shortcut to break a line.

New MS versions

What if you are working in later versions of Word? For example, in those that followed the familiar “Office 2003”? In this case, you can use the above method, but it is not popular, because sometimes editing the list can take up to several hours.

Therefore, it is better to use the features designed for ready-made text. While in Word 2010 or 2007, select the entire fragment that you want to format as a multi-level list. Next, go to the “Home” → “Paragraph” tab. Now all the necessary items will be right here.

In the panel that appears, select the right button: for clarity, there is a thumbnail of a list with several levels. This is exactly what you need. The section of text you have selected will be formatted using the template that appears automatically. You will have to create levels yourself using Tab.

By the way, they are numbered and are also done using the “Paragraph” section. You just need to click on the corresponding button on the panel. The first is usually used for marking, and the second for numbering.

Style selection

In Word 2010 or Word 2007, you can also immediately choose the design style of your multi-level list. How to do it? To do this, go to the “Home” tab, and there find the “Paragraph” sub-item. This area contains buttons for managing lists, or rather creating them.

To select the style you are interested in, you will need to click exactly on the arrow on the right side of each button. All sorts of ready-made templates will immediately appear on the screen. They are available for both hierarchical lists and ordinary ones. Next, click on the desired template.

Editing

The peculiarities of the task do not end there. The fact is that styles - examples of multi-level lists, as well as numbered and bulleted ones, shown when choosing a template - can be edited. You can even create your own versions in Word!

You will have to show attentiveness and even imagination. You should go to Word 2007 (or 2010) to the “Home” tab, and then find “Paragraph” there. Now click on the small arrow at the bottom right of the bulleted list icon.

You will see a small list of ready-made templates. To create your own style, click “Define new” at the bottom of the window. You will now see a field in which you will have to independently configure the style of the levels in the list. You can insert any image as a bullet or simply use numbering in one style or another.

Next, all that remains is to create your own style for the future hierarchical list, and then format the text using the Tab button on the keyboard. Perhaps this is the most difficult thing in creating this object. shown in the images were created using ready-made templates. But you are able to independently choose the appearance of these lists.

In general, style adjustment can be done, as already mentioned, for regular lists: bulleted or numbered. In the first case, you can even set a photo as a marker. But it is not recommended to do this, since the object will be reduced to a certain size. This means that no one will see the image in the photo. Therefore, it is advisable to use either pictures (small ones) or ready-made templates.

The article suggested possible ways to create lists that can help both in the work and in the daily activities of the average PC user.

If in a Microsoft Word document you need to present information in the form of a list, then you can not number it manually - 1, 2, 3..., but do this using the function built into the text editor.

In this article we will look at how to automatically number a list in Word, create a bulleted or multi-level list.

The necessary buttons with which everything is done are located on the “Home” tab. There are three of them: one with markers, the second with numbers, and the third with various markers at different levels. Accordingly, the first button is needed to create a bulleted list, the second – a numbered one, and the last one – for a multi-level one.

Automatic list numbering

First, let's look at how to number the text on each new line. This is used most often. In this case, each new item will begin with a number.

Click where you want the list to begin in the document. Then click “Numbering” in the “Paragraph” group. It will start from one. Using the markers on the ruler, you can change the indentation from the left margin.

To start a new paragraph, at the end of the previous line, press Enter.

If you need to insert regular text after some point, then after this, the question probably arises: how to continue numbering. To do this, place the cursor in the line where the continuation will be and select “Numbering”.

A new list will appear on the page. Near the unit, click on the arrow next to the lightning bolt and click in the drop-down menu "Continue numbering".

After this, instead of one, the next number in sequence will be entered.

If you need something other than 1,2,3, then click on any item and click on the arrow next to the “Numbering” button. Next, select one of the proposed options. If more than one type is not suitable, click "Define new number format".

In the window that opens, select what you want to use: numbers or letters. By clicking the Font button, you can select additional options for the selected number format. To save the changes, click "OK".

Select them and click on the “Numbering” button.

Sources numbered in this way are needed if you want to make a link to literature in Word. You can read more about this in the article by following the link.

After this, all literature will be automatically numbered. Using the markers on the top ruler, set the desired indent from the left margin.

Documents can contain lists, both regular and automatically numbered. To understand that it is automatic, click next to any of the items or select it with the mouse. If after this more than one item is highlighted, and all other numbers become light gray, it means it is automatic.

If, on the contrary, you have numbered items in your document and they are not needed, then you can easily remove them. To do this, select the entire list and click on the “Numbering” button. Now all numbers will be deleted.

Making a bulleted list

In order for the list in the text to begin not with a number or letter, but, for example, with a black circle, square or checkmark, let's look at how to mark it.

If it is already printed, then select it; if it is not yet, then place the cursor in the place where you will add. Next, on the “Home” tab, click on the arrow next to the “Markers” button. In the menu that opens, select the appropriate marker option and click on it. If nothing matches, click "Define new marker".

A window will open "Defining a new marker". In the “Marker Sign” field, click on one of the “Symbol”, “Picture” or “Font” buttons. Next you will need to select a suitable image. I chose a symbol. In the “Sample” field you can see how the marker will look in the text. Click "OK" to save the changes.

This is the marker I got.

Creating a multi-level list

If your list consists of a main item, subitems, and explanations of the subitems themselves, then you need to make several levels for it so that the data that depends on the previous item is marked with a different marker and is located a level lower.

It's not difficult to make them. Let's take for example a list with sections and sub-items. Select it and on the “Home” tab, click the arrow next to the button "Multi-level list". In the library you can choose one of the numbering options. If nothing works, click on "Define a new multi-level list".

In the window that opens, click “More” at the bottom left to expand all the options. Select the desired level at the top left and change the parameters for it in the main window. For example, “Number format” can be selected “1.” or "1)". Change the type of numbering “1, 2, 3...” or “A, B, C...”. Can"Associate level with style"

, in this case, a ready-made design style will be applied to the text at the selected level (useful if you plan to create content in Word), or start numbering not with “1” or “A”, but with any other letter/number. When you have selected everything, click OK.

This is how it happened for me, I linked the points to the “Heading 1” style, so the text changed color, size and font. As you can see, now my sections and sub-items are on the same level. This is not correct, so let's look at how to work with a multi-level list. Place the cursor in the line whose level you want to change. On the Home tab, select.

"Increase indent" The sub-items are now at the correct level. For example, I also added the line"Third level" As you can see, now my sections and sub-items are on the same level. This is not correct, so let's look at how to work with a multi-level list. Place the cursor in the line whose level you want to change. On the Home tab, select.

. To move it to the desired place, place the cursor in it and press the button twice

The simplest types of lists are those created based on markers (special icons, symbols or pictures) or numbering. Having set a goal for yourself - to learn how to create a list in Word, you need to start honing your user skill with these options for list display of data.

Numbered list

This variety can be created either from an already created (typed) text, or by initially identifying such a need on a blank sheet of paper. As you enter, the data will immediately appear in numbered order.

If the text information has already been typed, select the passage that needs to be numbered. Next, you need to find the “Paragraph” group located on the menu bar, then go to it, and there you can select the desired list option indicated in the list.

When hovering the mouse cursor over any of the options, the user can preview how this list design will look in the text. In any case, each new item will be displayed on a new line, and a serial number will be set before it.

A numbered list in Word is accompanied by numbers, letters, and those symbols chosen by the user editing the document. To provide yourself with this opportunity, you need to double-click on the set numbering, calling up the context menu, and then go to the “Number Format” tab.

Sometimes it is important to arrange the listed and numbered parameters alphabetically. The task is absolutely solvable: to do this, you need to click on the button with the image of letters located in the “Paragraph” group. By the way, it is possible not only to organize data alphabetically, but also to automatically create new numbering.

Bulleted list

Creating a bulleted list involves steps that are only slightly different from creating a numbered list.

The marked type involves listing specified values, each of which is written on a new line. If you have already typed information in Word on the basis of which it is important to make a bulleted list, select the required piece of text information, go to the “Paragraph” group, and then select “Bullets”.

The markers are various symbols that can be easily selected using the “Marker Library”. If you intend to create original text with unique markers in Word, you can go to the “Define a new marker” line, and then select the desired picture or symbol.

It is necessary not only to be able to create marked texts, but also to edit them according to specified criteria. In particular, many users are actively interested in how to make an alphabetical list in Word.

Initially, you need to select a fragment that is important to sort alphabetically. Next, go back to the “Paragraph” group, in which there is a small icon depicting the letters “A”, “Z” and a small arrow that acts as a hint.

If the task is to sort the list alphabetically in Word in ascending order, you should select the icon with the arrow pointing up. If it is important to understand how to organize a list alphabetically in Word in descending order, choose the icon with an arrow pointing down.

Multi-level list

In some cases, you have to make an effort to create a multi-level list in Word. Beginner users have the mistaken impression that the multi-level option is overly complicated, and it is easier to abandon it by using other options. In fact, there are no particular difficulties when performing such actions.

Making a multi-level list is no more difficult than making a bulleted or numbered list; it is only important to take into account all the necessary parameters so that the formatted text looks decent on the page.

Multi-level text, presented in a list version, is accompanied by the presence of several levels. Each new paragraph must begin with a paragraph; only the amount of indentation differs. You can change it by pressing the “Tab” button on the keyboard, or using the button in the “Paragraph” group, called “Increase indent”.

If you need to return to the previous level, use a combination of the “Shift” and “Tab” buttons, you can also use the “Decrease indent” button.

If you want to create a multi-level list in Word that will differ from all the proposed options, you can create your own design style. In the context menu that opens, you must list all the desired levels and their design options.

In this context menu, the user can specify what type of font should be used, what line spacing, and also come up with a name for a new list design option if it was created by the user and is not in the proposed list. This is especially important when you have to repeatedly create such a list option.

So, creating a list in a text editor is not difficult even for an inexperienced PC user. To do this, you just need to read the recommendations, and also carefully study the functionality of the office application in the “Paragraph” group.

Lists in any text will make your document clearer, more organized, and structured. In total, you can create three types of lists: bulleted, numbered and multi-level. In this article we will talk about how to create multi-level lists in Word.

Multi-level lists are hierarchical, that is, they have several degrees of nesting. In addition to several templates built into the text editor, you can create your own list based on personal custom settings.

How to create a multi-level list in Word 2016, 2013, 2010, 2007?

So, open Word and click the corresponding button on the ribbon, which allows you to create a multi-level list.

Now we select one of the templates that we want to apply to the list. As you will see for yourself, there will be lists with both digital and alphabetic numbering in a strictly defined hierarchy, so the choice here is quite wide.

If you would like to create your own list based on manual parameters, select the Define New Multi-Level List menu item. A form for specifying list parameters will open.

On this form, you can change any hierarchical level and its representation in the document, specify its numbering and number format, and also set parameters such as alignment and indentation. To access more options, click the More button in the lower left corner.

In particular, among such auxiliary settings there is a link between the list level and the header style. It will be especially important to use it if you are in the process of creating a document section structure and after that you plan to automatically create a table of contents.

Now a few words about how to work with a multi-level list. To move to a new nested level, place the cursor in the corresponding list line and click the “Increase indent” button. As a result, a new sublevel will be generated in the list, that is, the list element will be shifted one level down. To go back one level in the hierarchy, click the Decrease Indent button.

How to create a multi-level list in Word 2003?

In older versions of Word, the button for creating a multi-level list on the toolbar is missing by default. To create a list there, you will have to go to the top menu. Select the “Format” category and check the “List” element at the top of the menu.

A form will open with a selection of lists available for creation. Let's focus on the “Multi-level” option.

Subsequently, the procedure for creating a list is completely similar to that described earlier. In addition to this, you can use the Increase Indent and Decrease Indent buttons to navigate through a nested list structure in the same way.

Multi-level lists are an important component of any integral and complex document. Without them, creating a table of contents, for example, would turn into an impossible task.

Show video instructions

When writing texts, sometimes you have to use a formatting method such as lists. Most often, these can be some kind of listings of homogeneous elements or lists of unrelated elements. First, we’ll look at creating simple lists, and then we’ll learn how to make a multi-level list in Word based on a simple one.

List is a fragment of text formatted in a special way. Each list item is written on a new line and contains either a graphic marker or a character or numeric marker.

Lists allow you to conveniently structure the material. Bulleted lists visually highlight part of the text, while numbered lists allow you to combine even loosely related items. All these lists can also be multi-level.

Creating a Simple List

In the tool ribbon on the tab home there is a section Paragraph. It contains the necessary buttons for working with lists. See picture.

Create a bulleted list. By clicking on the triangle on the right, you can select the type of graphic list markers.

Create a numbered list. When you click on the triangle on the right, you can select the type of list numbering.

Creating a multi-level list. You can choose different design options.

Decrease the list indent from the document margin to the beginning of the paragraph.

Increasing the list indent from the document margin to the beginning of the paragraph.

Change the line spacing between list items.

There are several options for enabling list design, but I recommend using the following:

Type the entire text of the future list, separating each new list element with a paragraph (press the Enter key).
After entering the last item in the list, make a blank paragraph by pressing the Enter key. This is necessary to prevent the list from being applied to subsequent text.
Select all rows with list elements and click the button to apply the corresponding list view.

If you have selected the wrong type of list, then select its elements again and click the button with the required type of list.

Note! The selection must begin with the first character of the text of the list elements, and not with the marker.

Changing the distance from marker to text

When creating lists, a situation may arise when bullets are too close to the text or are far from them. To correct the position of the marker, you can use the horizontal ruler tools.

First line indent (7)– moves the marker left or right relative to the list item.
Ledge (8)– moves a list item to the left or right relative to the marker.
Left indent (9)– moves the marker and list item left or right.

Attention! To change the position of all list markers, you need to select the list. To change the position of only one list element, just place the text cursor in the list element line.

Creating a multi-level list

A multi-level list is created in the same way as a simple one, only in the toolbar you need to click button 3

In the library that opens, select the desired multi-level list option. After applying this operation, you will see a list (bulleted or numbered) that looks similar to a simple one. But this is only because in this list all the elements are still at the same level.

And now for each list element you need to configure its own level. To do this we do this:

Click on the line with the list element for which you need to change the indentation level and click button 5(see figure "Tools for working with lists").
Click on the next line and click again button 5(you can click several times to increase the indentation level).

Practical part

To strengthen your text formatting skills, complete the following task.
Type or into your text editor. Create multi-level lists from this text.

Computers and peripherals Computers System units All-in-one PCs Nettops and flash drive computers Monitors and accessories Monitors 4K monitors Gaming monitors Video cables and adapters

Using the theoretical information in this article, change the text as follows:

break the text into list elements, starting each with a new paragraph,
make a copy of the received text,
apply a bulleted list to the first text, and a numbered list to the second,
adjust list item levels.

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