Save in pdf format. Save files in PDF or XPS format. Why should I use your online converter to convert DOC to PDF

First, let's define what doc and pdf are. To correctly write the specified formats, you need to put a dot in front of them - .doc and .pdf. But they often don’t put an end to it - everyone is in a hurry...

The presence of a dot means that after the dot we are dealing with an extension (or otherwise, a file format). For example,

• “schedule.doc” is the file name,
• a.doc is a file name extension that tells the operating system which program should open the file.

Doc (from the English document) - this extension means that the document was created by Microsoft Word.

Pdf (from the English Portable Document Format) was developed by Adobe for the US federal authorities to create and store working documents.

Currently used in publishing, fax distribution, tax reporting forms, educational, legal, financial institutions, as well as by ordinary PC users in emails, messages, etc.

This file is easy to print and share, and difficult to edit. It is generally accepted that if you are sent a document in .pdf format, then you will NOT change or edit the sent document. Likewise, if you send a document in .pdf format, then “ ” assume that your document will not be edited by the recipient (your resume, tax reporting, etc.)

So if you suddenly decide:

• open “a la hacker” the document sent to you in .pdf format,
• edit it (make changes),
• then send it to the person who sent you this document,

then don’t be surprised that the other side won’t want to deal with you anymore. In addition, some materials in .pdf format have copyrights, such as e-books, so any change to such materials automatically constitutes a copyright violation.

After the “lyrical digression” on computer literacy, let’s return to the topic of the article: how to convert a doc file to pdf? This can be done in various ways. It is possible to use the Word text editor, as well as other utilities or using online services.

Converting doc to pdf may be necessary in various cases. Let's say you need to send a file by email in a well-formatted form, create a resume as a .pdf file, or make a simple e-book. It is possible to use paid and free programs for these purposes. Programs designed to convert doc to pdf can be of two groups.

The first program is a full-fledged utility for converting DOC to PDF. Programs that are in the second group connect to the system as a virtual printer, that is, a real printer is not required. In this case, you need to print the document, but you need to select a virtual rather than a physical printer. The PDF document will be placed in a separate folder.

Not everyone knows that it is possible to convert doc (docx) to pdf using the Word text editor in which the original document was created. This will help you avoid searching, downloading and installing third-party programs.

How to convert DOCX (DOC) to PDF in Word?

“Saving a document” will open, in which you first select a folder for storage:

number 1 in Fig. 1 – in the File Type field, click on the small triangle. A drop-down menu will appear in which you need to find and click on “PDF (*.pdf)”.

2 in Fig. 1 – enter the name of the document,

3 – optimization option “Standard” or “Minimum size”,

4 – select the appropriate options. You can first save the document with some parameters, if you don’t like them or are not suitable, select other parameters and save the document with the new parameters.

5 – in “Tools” there is an option “Compress pictures”. If you use it, the volume of the document can be reduced, but the quality of the drawings will be slightly lower than before compression.

How to convert DOC to PDF in OpenOffice?

Word is a paid program and not everyone has it, so there is another option with the free OpenOffice package:

To download, you need to follow the link above to the official website and then click on the “Download Apache OpenOffice” button.

In this package, OpenOffice Writer is a program similar to the Word text editor. You need to open Writer. At the top there is a toolbar and a “PDF” button.

When the document is loaded into the Writer editor, you need to click on the “PDF” button.

Here you can configure various parameters of the document, for example, put a password on it or configure the parameters of external and internal links.

If the original document contains graphic images, you should pay attention to the “Image” item in the “General” tab. There you can set JPEG compression parameters, as well as image resolution. The higher the parameters, the better the quality of the document will become, but its weight will also increase. Here you will need to find the optimal balance between the weight of the document and its quality.

Some argue that Writer converts to PDF better than Word: the file is smaller in size and the quality does not suffer.

How to convert DOC to PDF online?

If you don’t have a text editor at hand, then you can use a free conversion service. Let's say the service doc2pdf.net. This free converter allows you to convert Word documents (.doc/.docx) to Adobe PDF (.pdf) format.

The service operates in two modes:

• online,
• desktop version.

In the upper right corner of this service there is an option to select Russian instead of English, which is used by default.

Online mode means that the document is uploaded to a third-party service, converted there to another format and returned to you. BUT the document should be NO more than 25 MB!

The desktop version means that the program is installed on your computer, and then you can use it to convert files as needed.

When you visit the site, you will notice a form in the left column of the page:

Rice. 2. Online doc2pdf service

When working with office Word documents, users need to convert a Word document into a PDF document. Converting DOC to PDF is necessary in many cases, which I will discuss below.

Microsoft Word is widely used in enterprises; quite a lot of users work with the program on personal computers. The Microsoft Word text editor, as a separate application, is part of the Microsoft Office suite.

Word documents are saved in the modern “.docx” format or in the old “.doc” format. Most users, in the old fashioned way, refer to all Word files as “DOC”. Therefore, this article will mainly refer to the “.doc” format, although everything written has the same relation to the “.docx” format.

Documents in the ".DOC" or ".DOCX" formats are easy to edit, but documents in the ".PDF" format, on the contrary, are quite difficult to edit. The PDF format has its own area of ​​application: reporting documents, forms, forms, e-books, instructions, etc. are saved in PDF. PDF is a portable format that is displayed equally on any computer or device, which is very important for certain types of documents.

Converting a Word document to PDF is necessary in some cases, for example, when you need to create an e-book, to protect the document from changes, to send a document by email, etc.

Currently, the PDF format is supported by all major browsers, so there will be no problems opening files of this format on any computer, even if there is no special viewer for files of this type. Word documents (doc and docx formats) require Microsoft Word or an application on your computer that supports opening files in these formats.

Based on these considerations, there is a need to convert (convert) a file from one format to another. True, much more often a PDF to Word conversion is required. How to convert DOC to PDF?

Let's look at free methods. You can convert doc to pdf for free in the following ways:

• directly in Word, if the application is installed on your computer
• from another text editor that supports Word format
• using an online service for converting DOC to PDF
• using a virtual printer
• in a specialized program for converting DOC to PDF

In this article I will tell you how to save a Word document to PDF in Microsoft Office (Microsoft Word 2016, Microsoft Word 2013, Microsoft Word 2010, Microsoft Word 2007), in free office programs (LibreOffice, OpenOffice), using a virtual printer in the program (Universal Viewer), which supports opening Word files.

Free versions of doc to pdf converters have limitations, so we will not consider them in this article. Online services (word to pdf converters) have some limitations compared to programs, I will tell you more about them another time.

Convert doc to pdf in Word 2016

First, let's look at how to convert a DOC file to PDF in Microsoft Word 2016.

To convert a document from Word to PDF in Microsoft Word 2016, follow these steps:

• Click on the "File" menu and then select "Export".
• In the “Export” tab, select “Create PDF/XPS Document”, and then click on the “Create PDF/XPS” button. Another option is "Save As", then choose a save location and format to save the file.

• In the “Publish as PDF or XPS” window, select a save location, name the document, and select optimization settings. By default, standard optimization is offered, suitable for publishing the file on the Internet and printing. The minimum size implies publishing the file on the Internet with slightly worse quality. Click on the "Options..." button to select other settings.

• In the Options window, choose the options you want to convert the file: compatibility options, which pages to keep, and so on.

• In the Publish as PDF or XPS window, click the Publish button.

The document converted from DOCX to PDF will open in the PDF viewer on your computer (in this case, the file is opened in Adobe Acrobat Reader).

How to Convert a DOC File to PDF in Word 2013

Converting Word to PDF in Microsoft Word 2013 is no different from the same action in Microsoft Word 2016.

Translating a document from word to pdf in Microsoft Word 2013 takes place in several stages:

1. Go to the "File" menu, click on "Export".
2. In the “Export” tab, select “Create PDF/XPS Document”, and then click on the “Create PDF/XPS” button.
3. In the Publish as PDF or XPS window, select the desired settings, and then click the Publish button.

Word to PDF conversion is complete, you can open the converted file.

How to save a word document as a pdf in Word 2010

You can use Microsoft Word 2010 to convert .docx or .doc files to a .pdf file.

In Microsoft Word 2010, you need to convert docx to pdf in the following way:

1. Go to the “Start” menu, click on “Save As”
2. In the “Save Document” window, in the “File type” field, select the PDF format. Specify a name for the file, select a save location, optimization settings, and change other parameters if necessary.

After this, the file will be saved on your computer in PDF format.

How to Save a Word 2007 Document to PDF

Now let's see how to save a Word 2007 document to PDF. Starting with Microsoft Word 2007 SP1, Microsoft has introduced a PDF converter add-on into the Word program.

Open your document in Word 2007, and then follow these steps:

1. Click on the “Office” button.
2. Select “Save As” from the menu, then “PDF or XPS”, give the file a name.
3. In the "Publish as PDF or XPS" window, select the file type "PDF", optimization options: "Standard" or "Minimum size", use the "Options" button to change the settings if you are not satisfied with the default settings.
4. Click on the “Publish” button.

How to Convert Word to PDF in LibreOffice

Many computers have free office suites LibreOffice or OpenOffice installed, which serve as a replacement for Microsoft Office. These programs support opening MS Word files. These programs have functionality for saving a document in PDF format.

Open a Word document in LibreOffice Writer, and then do the following:

• In the program menu, click on the “Export to PDF” button.

• In the “Export” window, select a save location, name the file, and the format will be selected automatically.
• Click on the "Save" button.

Saving a Word File to PDF in OpenOffice

Open a file in “doc” or “docx” format in OpenOffice, follow the following steps:

• Enter the “File” menu, select “Export to PDF” in the context menu (or click on the button located on the panel).
• In the “PDF Options” window, select the necessary settings in the tabs: “General”, “Initial View”, “User Interface”, “Links”, “Security”.

• Click on the "Export" button.

Saving DOC to PDF using a virtual printer in Universal Viewer

In programs that have a print function, it is possible to save the file in PDF format if a virtual printer is installed in the Windows operating system. I have already written about this method in detail in this article.

Windows 10 comes with Microsoft Print to PDF virtual printer installed. If you don't have a virtual printer on your computer, install a free virtual printer like doPDF, Bullzip PDF Printer, etc. on your computer.

We also need any program that can open files in Microsoft Word format. I will show the whole process using the example of the Universal Viewer program, which is used to open files of a large number of formats.

Open a Word document in Universal Viewer, then follow these steps:

• Enter the "File" menu, select "Print..." from the context menu.
• The “Print” window will open, in which you need to select a printer. The printer name displays all available printers: physical and virtual. Select a virtual printer, be guided by its name. For printing settings, click on the “Properties” button, change the settings if necessary.
• Click on the "OK" button.

• In the “Save Print Results” window, name the file, select a location to save it, and then click the “Save” button.

Conclusion

If necessary, the user can convert a Word document (in DOC or DOCX formats) into a PDF file for free. Conversion to PDF occurs using a virtual printer and programs: Microsoft Word, LibreOffice, OpenOffice.

office.microsoft

To preserve formatting in a file for sharing and production printing, save it as a PDF directly within the application without resorting to other programs or add-ins. The PDF format is used in the following cases:

• the file should look the same on most computers;
• the file must be small in size;
• industry standard compatibility required.

Examples include resumes, legal documents, newsletters, read-only and print-only files, and files intended for production printing.

You can achieve the same results by saving the file in XPS format.

Important. Once a document is saved as a PDF, it cannot be converted back to the format without specialized software or third-party add-ons.

Access (tables and reports)

1. Open the spreadsheet or report that you want to publish as a PDF.
2. On the tab External data in Group Export click the button PDF or XPS.

1. In field File name enter or select a document name.
2. From the File Type list, select PDF.

• If you require high quality document printing, set the switch to position.

Excel

This information also applies to Microsoft Excel Starter 2010.

Note. You cannot save Power View sheets as PDF files.

1. Open the tab File.
2. Select an item Save as.
   Save as in Excel 2013, you must select a location and folder.
3. In the window File name
4. On the list File type select item PDF.

• Standard (web and print publishing).
• If print quality is not as important as file size, set the switch to .

OneNote

1. Open the tab File.
2. Click the button Export.
3. In chapter Export current element Select the part of the notebook you want to save as a PDF.
4. In chapter Format selection select item PDF (*.pdf) and press the button Export.
5. In the dialog box Save as in field File name Enter a name for the notebook.
6. Click the button Save.

1. Open the tab File.
2. Select a team Save as and select the option that corresponds to the part of the notebook you want to save as a PDF.
3. In chapter Save section as select item PDF and press the button Save as.
4. In field File name Enter a name for the notebook.
5. Click the button Save.

PowerPoint

1. Open the tab File.
2. Select an item Save as.
   To display the dialog box Save as in PowerPoint 2013, you must select a location and folder.
3. In the window File name enter a file name if it is not already assigned.
4. On the list File type select item PDF.

• If you want to open the file in the selected format after saving it, select the checkbox Open file after publishing.
• If you need high quality document printing, set the switch to Standard (web and print publishing).
• If print quality is not as important as file size, set the switch to Minimum size (web publishing).

Project

1. Open the tab File.
2. Select an item Save as.
   To display the dialog box Save as in Project 2013, you must select a location and folder.
3. In the window File name enter a file name if it is not already assigned.
4. On the list File type select item PDF and press the button Save.
5. In the dialog box Document Export Options indicate in paragraph Publication range, should Enable non-printing data or use ISO 19500-1 compliant(PDF only).

Publisher

1. Open the tab File.
2. Select an item Save as.
   To display the dialog box Save as in Publisher 2013, you must select a location and folder.
3. In the window File name enter a file name if it is not already assigned.
4. On the list File type select item PDF.
5. If you want to change how the document is optimized, select the command Change.

• To change the image resolution and non-printing information, click Additionally.
• To change the print options for a document, select Printing options.
• When finished, press the button OK.

Visio

1. Open the tab File.
2. Select an item Save as.
   To display the dialog box Save as in Visio 2013, you must select a location and folder.
3. In the window File name enter a file name if it is not already assigned.
4. On the list File type select item PDF.

• If you want to open the file in the selected format after saving it, select the checkbox Open file after publishing.
• If you need high quality document printing, set the switch to Standard (web and print publishing).
• If print quality is not as important as file size, set the switch to Minimum size (online publication).

Word

This information also applies to Microsoft Word Starter 2010.

Learn how to convert a document to PDF in Word 2013.

1. Open the tab File.
2. Select an item Save as.
   To display the dialog box Save as in Word 2013, you need to select a location and folder.
3. In the window File name enter a file name if it is not already assigned.
4. On the list File type select item PDF.

• If you want to open the file in the selected format after saving it, select the checkbox Open file after publishing.
• If you need high quality document printing, set the switch to Standard (web and print publishing).
• If print quality is not as important as file size, set the switch to Minimum size (web publishing).

The PDF format is often used for official documents, documentation, instructions, etc. Files in the PDF (Portable Document Format) format are easily transferred to other devices as it is a cross-platform electronic document format.

The advantage of this format is that a PDF file looks the same on any device, on any operating system. To display the file on the device, you only need a program for . Modern browsers support opening PDF files directly in the browser.

PDF documents are created using a virtual printer, so saving a document as a PDF is not difficult. To do this, you must have a virtual printer on your computer.

Users of the Windows 10 operating system will not have to install anything because the Microsoft Print to PDF virtual printer is integrated into the system. Users of other versions of the Windows operating system can install a special program on their computer - a virtual printer, for example, free programs: Bullzip PDF Printer, PDFCreator, doPDF, CutePDF Writer.

After installing a virtual printer, your computer will be able to save files and documents in PDF format, thanks to the printing function that is built into a large number of applications.

To create or save a file in PDF format, follow these steps:

1. Open the file or document you want to convert to PDF in a program that opens files of that type.
2. Send the file for printing.
3. Select a virtual printer from among the printers offered by the system.
4. Configure other print settings, such as the number of pages saved, print quality, etc.
5. Give the file a name and select a save location.
6. Start the printing process.
7. After printing is completed, you will receive a PDF file as output.

When choosing a printer for printing, be guided by the name of the printer. For example, physical printers that print the contents of a file on paper have designations starting with the name of the device manufacturer, for example, “HP”, “Canon”, etc. The virtual drive will have a different name (see examples above in the article).

Accordingly, when you select a real physical printer, the document content will be printed on paper, and when you select a virtual printer, it will be saved in PDF format. In the future, if necessary, the PDF file can also be printed on paper (save in paper form).

Quite often, government organizations require files in PDF format to be sent. Keep in mind that the PDF file size can be large, so it makes sense to do so before sending by email.

How to save a document as PDF

Now I will show the algorithm of actions using the example of a program that opens a large number of file formats. The open document can be of any electronic text format (txt, doc, docx, djvu, fb2, etc.).

I opened the file in the "TXT" format in Universal Viewer (this format can be opened in Notepad, the steps are similar).

In the “Print” window that opens, to select printing properties, you must select a virtual printer.

To select the appropriate printer, you need to click on the checkmark icon located opposite the printer name. There are several options available here: a physical Canon printer, a virtual printer from (in Windows 10) and some other applications. I chose the Microsoft Print to PDF virtual printer.

The Print window allows you to configure some other print settings: number of pages, number of copies, orientation, size, etc.

In the preview window, you can configure other additional parameters if necessary. To start the process of creating a PDF document, click on the “Print” button.

In the Explorer window that opens, give the document a name and select a location to save it.

This document will be saved on your computer in PDF format.

How to save an image to PDF

In a similar way, a PDF file is created from a photo or picture. Open a graphic format file (png, jpeg, bmp, gif, tiff, etc.) in any graphics editor.

In this example, I will save the image as a JPEG to a PDF. I opened the photo in the standard Windows Photo Viewer.

In the window that opens, from the list of available printers, you must select a virtual printer and image saving parameters: quality, number of copies, size, etc.

After clicking on the “Print” button, select a location to save the file and give it a name.

You can create a PDF e-book from images and documents by combining several separate files into one file.

How to save a website page as PDF

Using a browser, the user can easily save a web page as a PDF on his computer.

Follow these steps:

1. Launch a browser on your computer.
2. Go to the site, open the desired web page.
3. In your browser settings, select Print.
4. In the printing settings, select a virtual printer. The Google Chrome browser has a built-in virtual printer, so you can select “Save as PDF.” There is an option to save the file to Google Drive.

1. Click on the “Print” or “Save” button, depending on the selected virtual printer.
2. In the dialog box, name the file and select a location to save it.

In addition, there are browser extensions that save website pages in PDF. To save a website page in a convenient form, without unnecessary elements, use the service.

Conclusions of the article

In programs that open files of certain formats, using a virtual printer you can save documents, files, website pages in PDF format on your computer.

I often receive a question by email: How to convert word to pdf? I figured it out and in this article I will try to explain how to convert word to pdf.

In what format do you save your documents? Of course, you say, in Word document format - with the .DOC extension. You can also save in RTF format (Rich Text Format), plain text format (.TXT), template format (.DOT), web page format (.HTM, .HTML) and others.

But if you plan to distribute your documents, including via the Internet, then you must be absolutely sure that your information can be read by all interested parties, regardless of which operating system (MacOS or Windows) they use, and without losing your formatting.

When I talk about documents, I mean files that contain both textual information and graphic elements and multimedia. These types of documents are usually reference books, technical manuals, textbooks, etc.

Undoubtedly, you can place all the necessary information on your website and it will become available to all Internet users. But there are also disadvantages to this distribution:

1) there is no more or less serious protection against copying of your information and violation of your copyrights;

2) to familiarize yourself and/or study your information in detail, the user must be constantly online.

In this case, it makes sense to save your documents in a special format, independent of the platform and operating systems used.

The most popular format for distributing electronic documents today is considered to be the format PDF (Portable Document Format), developed by Adobe Systems. The same company has created software for working with documents in PDF format: Adobe Acrobat (creating, viewing, editing, printing PDF documents), Adobe Reader (viewing and printing PDF files).

You can convert any document, including a Word document, to PDF format. But for this you need to have Adobe Acrobat installed with a full package of programs for writing PDF files. It is not cheap and in most cases the average user does not need this product.

In addition to the original programs for creating PDF files from Adobe Systems, there are also developments from third-party companies. I will tell you several programs that are designed to convert Word documents to PDF format.

First, I will introduce a Russian development from ABBYY - ABBYY PDF Transformer 2.0. The program weighs a lot - 54Mb. But this is justified by its capabilities.

According to the information available on the company's official website, this program allows you to create PDF files. You can do this from Microsoft Word documents, Excel spreadsheets, PowerPoint presentations, Visio diagrams, and HTML files.

However, the main function of the program is the reverse conversion of any PDF files into editable formats, including scanned documents that are just pictures. This is achieved through the use of unique ABBYY recognition technology.

After installation, the program creates its own toolbar in Word:

In addition, it is possible to create PDF files using the context menu by right-clicking on the file, or from the ABBYY PDF Transformer program itself, or using the standard print function from any program, selecting a virtual printer as the printer PDF-XChange for ABBYY PDF Transformer.

Not for the sake of advertising, but from the bottom of my heart, I can say that the program is excellent and can only be recommended for those users whose functions are related to the creation and conversion of documents into one or another format (from PDF and to PDF).

Another program has foreign roots. Convert Doc to PDF For Word, just like ABBYY PDF Transformer, integrates its own toolbar into Word. However, to convert the file to PDF format, the program offers to download a free conversion driver, which weighs 3.7 MB. In addition, the trial version of the program is limited to 30 runs and only converts the first page, and links in the text are not saved as hyperlinks.

And although the test file was converted perfectly, these limitations negated all the potential capabilities of the program, and the program was removed from the computer without regret.

I consider it necessary to talk about one more program, since I learned about its existence not from search engines, but from criticism of this article on the Computerra forum.

The PrimoPDF program is built into the "print department" and becomes available when calling the print function from any program.

PrimoPDF creates high-quality PDF documents from any source: Word, Excel, PowerPoint, HTML, etc.

Allows you to optimize the output file for use for different purposes: for printing, for viewing on a PC screen... The value of the program is that it is free and easy to use. There are no problems with Russian characters. The program weighs 14 MB.

But there is also a minus. I did not find an option in the program to save links in a document as hyperlinks. Well, overall the program is good.

For the purity of the experiment, I tested several more similar foreign programs and came to the conclusion that they do not even come close in capabilities to the program from ABBYY. Some do not distinguish the Cyrillic alphabet, others require you to install additional programs, others are simply ugly both in appearance and functionality.

Having analyzed all of the above, the question arises: what is Microsoft itself doing in this direction? Why is such a popular format ignored?

Not at all. As Stephen Sinofsky (who led the group working on the Microsoft Office suite) once reported, the new version of Microsoft Office 2007 will introduce the ability to save Word documents in PDF format. Indeed, users who had previously downloaded this package could see firsthand the opportunity provided.

However, Adobe Systems opposed this innovation, threatening Microsoft with legal action. This is understandable: in this way Adobe could lose its market. Why would anyone download and buy expensive Adobe Systems products if the functions of converting documents to PDF format are available in MS Office.

As a result, Microsoft excluded the function of saving files in PDF format from the updated office suite, but provided users with the opportunity to download from its official website a special plug-in (add-on) for saving Word, Excel, Access, PowerPoint, InfoPath, OneNote, Publisher and Visio documents in the format PDF.