How to work correctly with the Word program. Word program - getting started with the program

Studying the most popular text Microsoft editor Word. In this material you will learn how to create new document, enter, edit and format text, create lists, apply styles and much more.

With this article we are opening a whole series of training materials with which you will learn how to create high-quality text documents in the most popular app in this domain - Microsoft Word(Word). The presentation here will be in a rather primitive language, which may at first scare away readers who are already partially familiar with this editor. But, believe me, you will most likely find useful information in this series.

Microsoft Word is a text editor (processor) used to create professionally designed documents. Title Word, was not chosen by chance, because translated from English it means “Word”.

Thanks to the fact that Word combines the most modern means text formatting, it can be used to easily create documents of any complexity and organize them. In addition, with powerful editing and modification tools, this application provides a convenient environment for collaboration several users on one document.

In the first part of the Word tutorial series, you will learn how to create a new document, enter and edit text, and get acquainted with some basic types of formatting. Here we will begin our acquaintance with the newfangled ribbon interface of the editor. We'll also look at creating bulleted and untagged lists, changing document fields, and much more.

PROGRAM WINDOW

At opening Word the program window displays its two main parts: the ribbon located at the top (highlighted in red in the figure below) and blank document, occupying almost the entire program window.

The Ribbon includes a set of buttons and commands that can be used to perform various actions on a document and its content (for example, changing the size of text or printing it). The document window itself looks like a normal one White list paper and is intended for entering all kinds of test information.

There is also a menu above the ribbon on the left quick launch, in the middle is the name of the document, and in the right top corner There are buttons for minimizing, resizing and closing the program window.

In the document that opens, in the upper left corner of the page you will see a cursor, that is, a small blinking vertical line. This feature indicates that, starting from this place, the characters you entered will appear.

ENTERING AND EDITING TEXT

After opening the program, simply start typing and the letters, words and sentences you entered will begin to appear on the document page. To start typing on the same page, but one line down, you must press the Enter key. The number of times you press Enter will correspond to the number of lines skipped. As you enter text, the cursor gradually moves to the right. Once you reach the end of the line, simply continue typing letters. The characters and insertion point will automatically move to the next line.

If you need to start new paragraph, to do this, press the Enter key. As a result, the cursor will automatically appear at the beginning new line. If you need to make the spacing between paragraphs a little larger, press the Enter key again before starting to enter a new paragraph.

If you need to correct an error in typed text, just place the cursor to the right of the unnecessary letter and press the Backspace key. In this case, the cursor will delete the character to the left of it. If you need to erase an entire word, press the indicated key as many times as possible until the word disappears. There is another option for deleting an error: place the cursor at the beginning of the word, that is, to the left of it and click required amount times the Del key.

Practice your text entry and editing skills by typing a few random paragraphs, or type the version we suggested.

ERROR CORRECTION

When entering text Word editor warns of grammatical or spelling errors by highlighting them with a wavy green or red line. A green underline indicates that grammar needs to be checked, and a red underline indicates possible spelling mistakes or that the word (for example, a proper name or geographical names) are not recognized, that is, they are not in the Word editor dictionary.

What to do with such underscores? To do this, you need to move the mouse cursor over the underlined word and press the right button. As a result, a small window will appear with suggested correction options. Select the required word and click on it with the left mouse button. The word will be replaced and the underline will be removed. If the word is not recognized, Word will not offer any options. Please note that if these underlines are not corrected, they will not appear on the printed pages of the document.

Similar actions can be done with green underlines. But keep in mind that Word is good at recognizing spelling errors, most of which are quite easy to correct and find on your own. grammatical errors and errors of word usage are much more difficult. If you think you're right and Word gives you the wrong options, simply skip the correction by choosing the appropriate option from the click menu right button mouse and the underline will be removed.

If you don't feel comfortable paying attention to each underline, you can ignore them while typing, and once you're done typing, check the spelling and grammar of the entire document at once. To do this, open the tab Review at the top of the ribbon and select Spelling in Group Spelling.

If working with the tape still raises questions for you, return to this point later, as a description of working with it will be given below.

HIGHLIGHTING FRAGMENTS OF TEXT

In order to perform any actions with text in a document, you need to select it, and then apply the desired command to the selected area. To highlight a whole word or a preposition, it is enough to make double click mouse, after which the selected area will be highlighted in blue.

To select an arbitrary piece of text, you can use two methods. In the first case, place the blinking cursor at the beginning of the fragment that you want to select. Then press the Shift key and, without releasing it, click at the end of the desired fragment. After this, the desired text will be highlighted with a blue background to indicate that it is selected. Click anywhere in the document to deselect.

In the second case, also set the blinking cursor to the beginning of the fragment, but this time hold down left button mouse and move its pointer to the end of the desired fragment. After reaching desired result, the button must be released.

If you need to select several fragments in different parts text, use Ctrl key. Select the first section of text in any way, then press Ctrl and, without releasing it, select the next section, after which you can release the key. If you need to select another fragment, press the Ctrl key again and continue.

TEXT FORMATTING

To draw attention to important information For example, you can make text bold, italic, or underlined. But these are minor things. You can change its size, style, color, background and apply animation elements to it. And even this is not the entire list of capabilities that Word provides to users when working with text.

Now is the time to remember the ribbon (ribbon interface), which was discussed at the very beginning of the article, and find out how you can use it.

There are several tabs at the top of the working window. Each of them contains specific set actions. We need to select the second tab - home(if it is not selected, you need to left-click on it).

Each tab contains several groups with commands that combine several elements. On the tab home find the group Font(the names of the groups are on the bottom line of the feed). This group contains several commands and buttons that allow you to make various changes to the text.

In our case, select an arbitrary section of text or an entire word, then click on the corresponding buttons in the above-mentioned group to change its style.

As can be seen from the figure, after pressing the button Bold, the selected text has changed its style. Now let's make it more slanted and underlined by clicking on the buttons Italics And Stressed.

In this case, the underline can be either ordinary solid or wavy, dotted, double, etc. Use the triangle button on the right to see the full list of possible options.

From our example you can see that you can apply several types of formatting to one selection.

As you may have already noticed, the group Font contains quite a lot of different useful buttons, making it possible to change the font type and color, its size, strike out the font or convert it to superscript and subscripts, add animation or background. Select a piece of text and try to apply all these formatting options to it yourself by clicking on the appropriate buttons.

STYLES

The method of making changes discussed in the previous section is convenient only if you need to change the format of just a few characters, words or sentences. To apply several types of formatting to the entire document at once styles.

Different kinds of styles are available on the tab home in Group Styles. It is enough to select a style to automatically change the font, text size, attributes and paragraph formatting. For example, you can change the font style, make the text larger, and add bold formatting at the same time.

As you can see from the picture, after selecting a style called Heading 1, our first paragraph was transformed into a heading (the font size increased, its color and thickness changed).

To experiment, on the tab home in Group Styles Hover your mouse over the different styles one by one. This way, you can see the changes that will happen to the document after you want to apply any option. To finally apply the selected style, simply click on it with the left mouse button. To view other styles, you can open the collection by clicking the button in the lower right corner of the arrow block Other.

CREATING LISTS

If you need to create a list in a document, you can also do this on the tab home in Group Paragraph(which is to the right of the group Font).

Let's practice. First of all, separate the text that will be converted into a list into different paragraphs using the Enter key. At the same time, these can be either individual words or entire sentences.

In our example, we decided to format the last paragraph as a list.

Now select the text you want to convert into a list. In the Paragraph group, click the button Markers. The text will be converted to bulleted list. Without deselecting the list, press the button Numbering to create a numbered list.

PAGE FIELDS

Page margins are empty space along its edges. By default, the margin widths at the top, bottom, left and right of the page are 2 cm, 2 cm, 3 cm and 1.5 cm respectively. This is the most common margin width and is often used for most documents. But if you need fields of a different size, you need to know how to change them. Other margin sizes may be useful, for example, when creating short letters, recipes, invitations, or poems.

The ribbon is also used to change the size of the fields. Only this time use the tab Page layout. You must first click on it to select it, and then in the group Page settings select item Fields. Images (icons) of fields and their sizes will appear in front of you.

The first value of the list is a field Normal, which is active in this moment. To create narrower margins, you must click the button Narrow. If you want to make the left and right margins much wider, click Wide. When you select a margin type, it will automatically be applied to the entire document.

When you select fields, the background color of their icons will change. When you press the button again fields, Thanks to this change in background color, you can determine what size margins are set.

WINDOWBACKSTAGE

In order not to lose the changes made in your work, you need to save them, and the sooner you do this, the better. To do this, open the very first tab on the ribbon File. A large window called Backstage will appear in which you can make various operations, for example, save, open, print documents, and so on.

In the left area of ​​the window that appears, select Save. A new window will appear smaller size. In this window you need to indicate where on the computer you want to save the document, as well as what name it will have. After saving the document, continue working by saving it periodically. It is also very convenient to save a document at any time by pressing the Ctrl+S key combination.

If the document is ready to be printed, open the tab again File. In the left area of ​​the menu that opens, select the command Seal. A large window will appear in which you need to click on the line Seal. Of course, a printing device - a printer or MFP - must first be connected to the computer. As in many other cases, you can print a document using hot keys - in this case, the key combination is Ctrl + P.

After work on text document completed and the document is saved, close the file. To do this, open the tab File and in the left area click Close.

To find a document after you've closed it, view the list Latest documents . Click a document in the list and it will open.

To finish working in Word in the tab File select a team Exit at the very bottom of the menu or just click on the cross in the upper right corner of the program window.

CONCLUSION

With this, let me finish the first part of the training materials dedicated to the most popular text editor Microsoft Word.

To consolidate the acquired skills, be sure to practice your acquired knowledge by typing several short texts yourself and applying various formatting elements in them.

In the next part we will learn how to cut and paste pieces of text, change line spacing, do alignment, use formatting marks and much more.

Read also:

With this article I plan to open a series of lessons on the Microsoft Word text editor. Previously, I often had to do tutoring, that is, learning how to use a computer and application programs. People have different levels of training, so there were often cases when it was necessary to train a person from scratch, including various programs from Microsoft package Office, which also includes Word.

And I think that I did it quite successfully, judging by the reviews. At least, my clients continued to quite successfully keep in touch with me and consulted me on various issues. When teaching any program, I tried first of all to imagine myself in the user’s place and explain it taking into account all those nuances that may be incomprehensible. In the case of the Word program, you must also take into account and know what keys are on the keyboard for and what they are for. Therefore, I will also take this point into account, and this lesson will even cover such an aspect as training in working with the keyboard. There is no way without this, since these are the very basics that you need to know.

And I think it’s normal when a person doesn’t understand something. The reasons may be different. Some didn’t have computer science at school, others did, but they didn’t explain exactly what was needed. So, for example, I studied computer science at school, but we mostly did what we drew in Paint program. That is, not even in Photoshop, which could really be useful in life. However, this topic can be discussed for a very long time.

All examples will be considered using the Microsoft Office 2010 package as an example. But everything said is also true for Office 2007 and newer packages. Since version 2007, which was different compared to previous versions redesigned interface, henceforth from the release software products this family, the interface remained essentially the same.

Beginning of work.

Actually, after launching Microsoft Word, you can already start typing text. What may be incomprehensible to a beginner and inexperienced user who is new to computers? Here are some nuances:

To make a letter capitalize, you need to hold down the Shift key and press the letter you want to make capital.

To switch the language from Russian to English and vice versa, the combination is usually used Alt keys+ Shift. What does this designation mean? While holding down one of these 2 keys, press the other.

If you want to end a paragraph, then use Enter key. When typing text, you don’t need to press anything specifically to move a line. Because the transition is carried out independently.

If you need to make a red line in the text (paragraph indent), then use the Tab key for this.

At the very top of the main program window is the main menu. There are tabs File, Home, Insert, Page Layout, Links, Mailings, Review, View, Settings. Depending on the version of the package you are using, your tabs may be arranged differently. But the essence does not change in any case.

We are now on the Home tab.

If we want to change the font typeface and font size, then we indicate the corresponding values ​​(in the figure they are highlighted with a red frame). After this, if you suddenly want to cancel the selected style, you just need to press the Ctrl + Space key combination.

If, when choosing a font, you get a crappy text while typing, keep in mind that this only means that the font you have chosen does not contain Russian letters.

To make the typed text bold, you need to select the Zh, K button on the toolbar - the text will be printed in italics, H - underlined.

You started typing text, but then decided to return to the normal style, press Ctrl + Space. I recommend that you remember this combination in the future. Saves time, reduces unnecessary movements and generally makes life easier.

What else might be useful in the future? Well, these are first ways to select text. And it is selected either by moving the mouse over the selection area with the left mouse button pressed. Either using Shift keys and an arrow. Well, or very different universal method. Hold down the Shift key and click the area where the selection begins, and then do the same by left-clicking where the selection area should end.

Video Word lessons for those who want to understand the Word interface on a professional level and make the most of all the capabilities of this office program. I wandered around YouTube and found a selection of good lessons.

It's not that Word is so difficult that you have to learn it. But sometimes, for example, I have problems with Word; changing the case of letters (from small to large) causes difficulties. Other little things. So I think training in Word can be useful for everyone. Of course, the main thing is to be able to type quickly, and also to be literate. Word helps in this matter, for example, spell checking is very helpful. useful feature.

There are 39 MS Word lessons in this playlist. The lessons go from simple to complex, there is a whole video course, I have never seen anything like this before. In any case, in free access absolutely not.

Watch Word video lessons

It might also be interesting to see This program is quite a complex thing and it’s not always easy to figure it out at random; for example, Excel has always bothered me.

Friends, subscribe to and receive useful, educational, educational and unique, sometimes exclusive content in your mail... I wrote so much, I wanted to subscribe myself.

The popular test editor Microsoft Word is very popular among users around the world. This is the most powerful and convenient professional application for working with text documents.

Microsoft Word is included in the package office programs Microsoft Office. Many books and manuals have been published on working in Word. Many users learned to use the program on their own, so some settings and functionality programs may be unknown to them.

In this article I wrote some simple tips on working with the Word program, which will be useful for novice users. These 15 useful tips Word, they work in versions of the program Microsoft Word 2007, Microsoft Word 2010, Microsoft Word 2013, Microsoft Word 2016. Perhaps almost everything works in the version of Microsoft Word 2003 (I have no way to check).

How to select an entire document

In the open Word document window, press the keyboard shortcut “Ctrl” + “A”.

How to highlight an offer

Press the “Ctrl” button, and then click with the mouse cursor on any word from the sentence.

How to highlight a paragraph

To select a paragraph, click three times on any word in that paragraph.

How to highlight text fragments in different places in a document

Select anything in a Word document in a convenient way the first piece of text you need, and then, by pressing the Ctrl key, select the other pieces of text you want.

How to select a large piece of text

Place the mouse cursor at the beginning of the fragment, and then, pressing the “Shift” key, click the mouse cursor at the end of the fragment.

How to change case

If you accidentally typed text in capital letters, then you can return the letter case to normal look by first selecting the text and then pressing the “Shift” + “F3” keys.

Simple text wrapping

Wrap text in a document without using copy/paste functions. Select part of the text, and then press “F2”, move the cursor to the desired place in the document, and then press the “Enter” key.

The text will be moved to a new location in the document.

Underline text by skipping spaces

By default, it works in Word standard order: When underlining text, words and spaces are affected (solid underline). What if you need to underline only words in the text, skipping spaces? To do this, select the text and then press the “Ctrl” + “Shift” + “W” keys.

As a result, only words in the document text will be underlined and spaces will be skipped. Pressing these keys again will cancel the underline.

Go to the beginning or end of the document

In an open Word document window, click on the keyboard shortcuts:

• “Ctrl” + “Home” - go to the beginning of the document
• “Ctrl” + “End” - goes to the end of the document

Quickly follow hyperlinks

By default, in Word, to follow a link (hyperlink), you must first press the “Ctrl” key and then click on the link. Hyperlinks can go to sites on the Internet, to other files, or within the document itself, to a specific place in the text of the document. Now I will tell you how to follow a link with one click.

Sign in Word settings, select Options and then Advanced. In the Editing Options section, uncheck the box next to CTRL + click to select hyperlink.

Taking a Screenshot in Word

Beginning with Word versions 2010, the program added the ability to create screenshots (screenshots). The screenshot is pasted directly into Word document.

Go to the “Insert” tab, in the “Images” group, click on the “Snapshot” button. Next, select a window thumbnail from the list open windows, or click on “Screen Clipping”, and then select the desired portion of the monitor screen with a frame.

Next, Word will automatically insert the screenshot into open document. This image can be moved or resized like any other image in a Word document. The screenshot feature works in Word 2010, Word 2013, Word 2016.

Merging documents

In Word, you can quickly combine documents without having to select, copy, and paste documents one at a time.

First, open a new Word document, then go to the “Insert” tab, click on the arrow next to the “Object” button, and in the menu that opens, select “Text from file...”.

After this, the contents of the selected documents will be sequentially copied into a new Word document.

Document comparison

Let's say you need to compare two versions of the same document. Select a document, open the “Review” tab, click on the “Compare” button. Two options will open in the menu: “Compare...” and “Merge...”. Click on the "Compare..." option.

In the window that opens, you will see the differences between versions of the document, highlighted in red.

Password protection

To ensure privacy, encrypt your Word document using a password. Access to the encrypted document will be opened only after entering the password. You can read more about this.

How to repeat your actions several times in a row

In order not to repeat your actions several times in a row (text entry, insertion, deletion, etc.), use the repeat action command. After the action you want to repeat, press the “F4” keyboard button.

Conclusions of the article

With the help of 15 useful tips, the user can work more productively and quickly Microsoft program Word.

This article introduces the basic concepts used in Microsoft Word to help new users get started creating complex, professional-looking documents.

Heading 1

On the panel quick access 2 Preservation, Cancel, And Return

File tab 3 New, Open, Preservation, Seal And Close.

Ribbon 4

Edit window 5

Scroll bar 6

Status bar 7

8

In Word, you need to save the document in order to exit the program without losing data. When you save a document, it is stored as a file on local computer or in network folder. More later version you can open the file, edit it and print it.

Open File Explorer and select documentation. A list of documents will appear.

If the document you want to work on is in the list, click the file name to open the document. If the document is not listed, navigate to the location where the file is stored and double-click the file. The Word splash screen appears, and then the document displays.

Advice: file and selecting the command Open. To open a recently saved document, click latest.

Most text formatting tools can be found by clicking on the tab home, and then selecting in the group “ Font ».

1 this is on the tab home.

2 this group " Font"on tab" home ".

3 Font ».

Using Styles

Styles let you quickly format key elements in your document, such as headings, headings, and subheadings. Follow these steps to apply styles to text in your document.

Select the text you want to change.

On the tab home in Group Styles Hover over any style to view dynamically directly in the document. To view full list styles, click the arrow Additionally to open the area styles.

To apply the style that best suits the text, click it.

Once you're ready to apply styles to individual elements, Word allows you to use a set of styles to simultaneously change the appearance of the entire document.

On the "tab" Constructor" in Group Formatting a Document select one of the predefined style sets, for example Regular authentication or ordinary. Hover over any style assigned to view it dynamically directly in the document. To view ready style sets, click the down arrow to the right of the group Formatting a Document.

To apply a style set that best suits the text, click it.

Change line spacing in a document

WITH using Word You can easily change the spacing between lines and paragraphs in your document.

On the "tab" Constructor" select Paragraph spacing to view a drop-down list of paragraph spacing options. Hover over any paragraph spacing style to view dynamically directly in the document.

When you find the right type, click it.

Advice: To set your own paragraph spacing, select Custom spacing between paragraphs.

Preview and printing

Short review custom Word interface

Heading 1 : Displays the file name of the document being edited and the name of the program you are using. It also includes the standard minimize, restore, and close buttons.

On the Quick Access Toolbar 2 : commands that are often used, e.g. Preservation, Cancel, And Return They are here. At the end of the Quick Access Toolbar is a drop-down menu where you can add other commonly used or commonly used commands.

File tab 3 : Click this button to find commands that are executed by the document itself instead of the document content, such as New, Open, Preservation, Seal And Close.

Ribbon 4 : The commands that are needed to work are located here. Appearance on the tape will change depending on the size on the monitor. Word will compress the ribbons by rearranging their control order to fit smaller monitors.

Edit window 5 : Shows the contents of the document you are editing.

Scroll bar 6 : Allows you to change the position of the screen you are editing a document.

Status bar 7 : You change the display of document information.

View buttons 8 : Allows you to change the display mode you edit the document according to your needs.

Slide zoom control 9 : Allows you to change the zoom settings of the document you are resizing.

Saving and opening a document

Specify a location to save the document in the field Save to. When you save a document for the first time, it is pre-filled as the file name in the field file name Enter the first line of text in the document. To change the file name, enter a new file name.

The document is saved in . Change the file name in the title bar to match the name of the saved file.

You can open a Word document to continue working. To open a document, do the following:

Click the Start button and select documentation.

Browse to the location where the file is stored and double-click the file. The Word splash screen appears, and then the document displays.

Advice: You can also open the document in Word by going to the tab file and selecting the command Open. To open a recently saved document, select Recent

Editing and formatting text

Before you can edit or format text, you must first select the text. Follow the steps below to select text.

Place the cursor at the beginning of the text you want to edit or format and click the left mouse button.

While holding down the left mouse button, move it to the right (called "dragging") to select text. A background color will be added at the location to indicate the selection range of the selected text.

Most text formatting tools are found by clicking on the tab home, and then selecting in the group “ Font ».

1 this is on the tab home.

2 this group " Font"on tab" home ".

3 This is the Bold button. In the table below for the names and functions of the buttons "" in the "" group Font ».