How to update checkxml program. Important notes and technical requirements. How long does it take to process and verify PFR data?

07.02.2017

A program for format-logical control of files prepared for submission to the pension fund. Designed to verify the correctness of documents prepared in typing programs and their further transfer to the Pension Fund authorities.

This application has been used in the Pension Fund since 2002 and checks files in 7 XML format. It is worth noting that on this moment The application is used for testing when uploading files to the pension fund database, but other verification programs are also used when receiving reports. Therefore, a positive test result in this application does not guarantee 100% success in receiving the report. But we can say with confidence that the errors it finds will not allow you to pass it.

The program allows you to believe following types files:

Personal data
- Individual information about experience and earnings SZV-6-1, SZV-6-2, SZV-6-3, ADV-6-3, SZV-4-1, SZV-4-2.
- Statements of payment of insurance premiums.
- Applications for the exchange of insurance certificates.
- Applications for the issuance of a duplicate insurance certificate.
- Death certificates.
- Forms for DSV (voluntary insurance premiums).

Provided as a check separate files and batch mode (list mode). To check one file, you need to open the menu item “test PFR file” and specify its location.

The list checking mode provides more advanced parameters. You can choose to check all files in the directory, the desired registration number (in case you run several businesses). After checking, if errors are detected, a protocol will be generated that will reflect all errors. Unlike CheckPFR this application has more clear descriptions errors, but we would like to remind you once again that the main verification program for receiving reports is .

Last changes in CheckXML from 02/06/2017:

1) In the Death Information (Information about the death of a salary), if the year of the Date of Birth (Special Date of Birth) is less than 1900, but not less than 1880, regardless of whether the “DYL” sign is indicated in the Act Record Number element " (long-lived), warning 20 is issued: Date too old/special date. Previously, in the absence of the "DLGZH" sign, an error was generated.
For all other dates (special dates), in all documents, if the year of the Date of Birth (Special Date of Birth) is less than 1900, error 40 is issued with the same wording.
2) For settlement documents of 2014 and 2015, verification of compliance of the year specified in the corresponding file name field with the year in the Compilation Date element has been canceled.
3) In information about the birth of a salary, when indicating information about the mother (about the father) in the Place of Birth block, it is allowed to indicate all 4 significant elements of the block (an error is not issued).
4) The OKVED 2 classifier has been updated.
5) The directory of KLADR addresses has been updated (as of 02/06/2016).

In accordance with current legislative norms, it is required to submit special reports to the Pension Fund of the Russian Federation quarterly, as well as for other periods of time.

There are many various features related to the preparation of such specific documents. It is possible to submit reports both in paper format and electronically.

It is necessary to remember that errors are not acceptable in statistical data transmitted to the Pension Fund.

Check the correctness of filling special forms possible online. This will reduce the likelihood of errors to a minimum.

Basic information

The process of submitting reports to the Pension Fund of the Russian Federation, as well as to any other similar government institutions, is associated with many different important issues.

First of all, you need to be aware of the existence of various types of liability for providing false and incorrect data.

Responsibility can be both administrative and criminal. Pension Fund employees carefully check all documents for any inconsistencies.

It is quite simple to check documents and others included in the reporting package. It will be enough to have some experience in drawing up documentation, as well as a good understanding of the legislation.

If for some reason there is no experience, but you need to check the statements, you can use the online check.

Today this kind The service offers both the official website of the Pension Fund of Russia and various commercial structures.

Checking in this mode has both its advantages and disadvantages. There are also electronic verification programs PFR reporting.

If there is a need to use such software, you should use it only from trusted sources.

The most significant issues that should be studied in advance include the following:

basic concepts;
deadlines for submitting documents;
legal grounds.

Testing reporting to the Pension Fund of Russia important stage, during which the presence/absence of various types of errors is detected. If not, failure to comply with the relevant drafting rules will require adjustments.

Concepts

The main document establishing the rules for the deduction of contributions, as well as the preparation of reporting forms, is the federal law No. 212-FZ dated July 24, 2009

But before using the system’s service, you will need to register accordingly. This can be done using a special form.

If you check through Contour

To work through this program, after registration you will need to perform the following steps:

click on " new organization", enter the data:

The name is short.
Full name.
Pension Fund registration number.
Category code.
Unified State Register of Legal Entities
OKVED.
OKATO.

we save all data;
click on “create other reports” - “RSV-1”;
time period is selected;
select the files needed to attach;
the amounts of payments to employees for the last 3 months are indicated;
after this, the service will automatically identify sections where there is not enough data;
then fill in “Section 1” with the amount of contributions paid;
the report is checked and generated.

Test programs

1. Tester
To check information about the income of individuals 2-NDFL and RSV (KND 1151111), you need to use the verification program Tester. The program also checks 6-NDFL, Information on the average number. Program Tester is the official verification program of the Federal Tax Service.
Get Tester from the website www.gnivc.ru

Testing reports for Pension Funds online and free

PFR-POPD
New software for checking documents in the Pension Fund - SZV-M, SZV-stazh, SZV-KORR, ADV questionnaires in in electronic format — PFR-POPD
Get PFR-POPD from the PFR website (www.pfrf.ru)
Get test program PFR-POPD faster

3. CheckPFR
To check reports to the Pension Fund of Russia - SZV-M, SZV-stazh in electronic form, you need to use the verification program CheckPFR. The program is the official verification program of the Pension Fund of Russia.
Get CheckPFR from the PFR website (www.pfrf.ru)

4. Electronic inspector

Go to testing

5. CheckXML
Checking information (ADV-1, ADV-2, ADV-3).
Get CheckXML from the PFR website (www.pfrf.ru)

6. Electronic inspector
Rostrud verification program.
The verification is carried out online. The service will allow you to look at the design and content of documents through the eyes of a real state labor inspector.
Go to testing

7. Checkpsn
For reporting to the Pension Fund up to 2006 inclusive
Get the CheckPSN verification program.
To use the CheckPSN program, unpack the file you received using any archiver. As a result of unpacking, you will have several files. One of them is the checkpsn.exe file. Now you can configure the Archa program to its location on your computer. To do this, in the Archa program, in the "Settings" menu item, where in the "for Unified Social Tax and Pension Fund" tab there is the requisite " External Relations" there is a requisite "Location of the testing room Pension Fund programs. Location of Checkpsn.exe". Enter the path to checkpsn.exe here.
The second option is to copy the resulting Checkpsn.exe file to the directory where the checking program is usually located. Typically this is the directory C:\ARCHA\ARCHA_07\CHECKPSN\.

FIU VERIFICATION PROGRAMS

CheckPFR

Latest version of CheckPFR 2018 for Windows received minor interface updates and exterior design. The program is developed by the Branch of the Pension Fund of the Russian Federation in the Republic of Bashkortostan. It replaced the standard CheckXML-UFA and was officially adopted in the spring of 2014.

Free download CheckPFR program 2018 via direct link:

Download additional files for CheckPFR:

CheckPFR is software for checking and working with reporting data provided by employers. It is able to check settlement accounts of insurance premiums and display information on individual personalized accounts that are submitted by policyholders to electronic format 7.0. The transfer of accountable materials to the Pension Fund of the Russian Federation and their entry into the database occurs using media (floppy disks, disks, USB flash drives) or via the Internet electronic channel.

Video review of the CheckPFR program

Features of working with CheckPFR

The program is capable of checking the following reporting forms:

quarterly report RSV-1, RSV-2, RSV-3
documentary personalized accounting S3V-6-1, S3V-6-2, ADV-6-2, S3V-6-4, SPV-1, ADV-11.

Delivery of reporting material is realized through constant update programs. You should always check for the latest updates before launching the application. This is especially important when working with the personalized accounting form RSV-1.

Procedure for checking and viewing reporting data

To get acquainted in detail and work with a specific report, you need to move the file from the directory to working window using the mouse or by clicking on the central inscription “Click here to select a report to check.”

The screen will display detailed data and information about the currently selected file (name, format, number of documents in the block).

Important: If the file cannot be verified, a text box will appear saying “The selected file is not a valid XML file.”

To check and get acquainted with information on specific file, you need to launch the panel with the inscription “Check selected file”.

If you need to batch test several documents at the same time, then all files should be placed in one folder.

Reporting data reconciliation function

The CheckPFR verification module works on the function of reconciling indicators for two types of reporting forms (Calculation RSV-1 and Inventory of information ADV-6-2). If a difference in values for two parameters of the same type of reporting is detected or appears, the reporting documents are rejected control bodies and return for revision.

Important: All notes in documents created, identified on an erroneous basis should be corrected before transfer to the Pension Fund authorities. Otherwise, you will need to provide a written explanation for the discrepancies and submit detailed reports, in accordance with the decree of the Pension Fund.

CheckPFR System Requirements

Add to supported list operating systems includes: Windows XP ( Service Pack 1-3), Windows Vista, Windows 7 (x32/x64 bit);
Minimum RAM– 1 GB RAM;
Required free place on the hard drive – 1078 Mb;
Minimum screen resolution 1024x768;
Mandatory presence of MSXML0 on a personal computer;
Availability of connection to the Internet 7.0 electronic channel.

Official version of CheckPFR from the developer's website

On the website page you can download Bukhsoft for free in one file. Technical support will help users update CheckPFR to latest version. The archive that should be downloaded includes:

installer exe
msxml6_xmsi
detailed step-by-step instruction installation instructions in .doc format
user manual in .doc format

To install CheckPFR on your computer, just open the archive and run the .exe file, following the pop-up prompts. Silent Installation will independently unpack the components into the specified directory.

The program is distributed absolutely free of charge and is intended for use only in the Russian Federation.

For normal operation The program should be checked regularly for the latest updates. The official website releases information about latest updates with a list changes made to the program.

Checking reports in the Pension Fund online

CheckXML is official software solution, which was developed by the Pension Fund of the Russian Federation. It is designed to significantly simplify the work of the territorial bodies of the Pension Fund of Russia, policyholders and transfer agents. The fact is that this program knows how to automatic mode check personalized accounting documentation which, in accordance with current legislation, is required to be provided to government services by all insurance companies. The process of preparing a package of documents for the Pension Fund is not the most simple task, and if the required information is submitted in an incorrect form, it will be returned. In order to avoid possible returns and this program exists. By the way, to compile the forms and calculations themselves, it is recommended to use Spu program orb, which is also the official development of the Pension Fund

About the functionality

So, CheckXML can check documents both in single and in “batch” modes (that is, several files in one “approach”). She knows how to evaluate the correctness of calculations of combined work experience, as well as the correctness of drawing up forms for pension contributions and accruals. When checking, the program relies on current version Labor Code of the Russian Federation. Upon acceptance of new changes, the developer promptly releases updates that change the verification algorithms. CheckXML can automatically determine the type of loaded document (based on a sample of keywords) and determine the presence of errors in its structure.

Usage

Working with the program is quite simple. First you need to launch it, then go to the “Data” menu and select the documentation that you are going to check from the drop-down menu.

Testing reporting to the Pension Fund of Russia

The main area of the CheckXML window is occupied by the panel preview file. At the end of the check, all detected errors are displayed on the same panel. The speed of analysis directly depends on your hardware. In general, the program is not very demanding and runs even on the weakest office computers.

Key Features

automatic verification of personalized accounting documents in “single” and batch modes;
full compliance with the Labor Code of the Russian Federation;
analysis of the structure and accuracy of calculations in the document;
simple and intuitive interface;
minimum system requirements.

In 2017, most reporting forms underwent significant changes. The SZV-M form was no exception. All employers are required to provide information about insured persons to the Pension Fund of the Russian Federation. Report on form SZV-M are obliged not only legal entities And individual entrepreneurs, but also individuals who are policyholders.

The specified information must be submitted monthly; the Pension Fund of Russia has set a single deadline - before the 15th day of the month following the reporting month. If the deadline falls on a holiday or weekend, information should be sent on the next business day. The report form “Information about insured persons” - also known as SZV-M - was approved by Resolution of the Board of the Pension Fund of the Russian Federation dated 01.02.2016 No. 83p.

How to check SZV-M

Information can be presented in two ways: electronically or on paper. The paper version will be accepted only from policyholders whose number of insured persons is less than 24 people. If the organization has 25 or more employees, it will have to be submitted electronically. Unified electronic form approved by Resolution of the Pension Fund of December 7, 2016 No. 1077p. The report file is created in XML format with UTF-8 encoding. The file name of the prepared report looks like this: “PFR_[registration number]_[territory department code. PFR]_SZV-M_[file creation date]_.xml.”

The generated data must be checked for errors. The verification algorithm will generate a protocol assessing the correctness of the information provided:

personal data - in terms of correct completion of SNILS and TIN, compliance with the individual data of the insured person;
organization data - regarding the correctness of filling in the details of the policyholder;
report format for compliance with current approved forms.

Identified “errors” and “warnings” must be corrected mandatory, otherwise the Pension Fund will not accept the reports.

You can check the completed form via the Internet, for example, checking SZV-M online without registration is implemented on the official websites of the Pension Fund or the Federal Tax Service. To do this, download XML file into the online application and run the scan.

Or download and install on your computer the reporting verification program for payers - CheckPFR. Don't forget to check the app for updates periodically. The SZV-M 2019 verification program can be downloaded freely on the Internet.

Check SZV-M PF RF

The generated and verified file is sent to the territorial branch of the Pension Fund. If there are no errors or warnings, the report is considered accepted. Then the Pension Fund employee conducts a desk audit. If no defects are identified, the SZV-M is considered passed.

The reporting form consists of four sections:

1. Information about the policyholder. Here you need to indicate the details of the organization, individual entrepreneur or individual:

name of the organization, a short version is acceptable;
PFR registration number;

It is necessary to check the information entered with the constituent documents.

2. Reporting period. Display information about the reporting month for which we generate reports.

3. Form type. Select from the available types: “ref” - primary (original), “add” - containing additions, “cancel” - form with canceling data.

4. Information about the insured persons. Here indicate the full name, SNILS and INN for each employee. Check the information for each insured person against the employee records.

Example of a completed report

If the organization has only one employee (manager), the report still needs to be submitted. Exception: the founder of a legal entity with whom an employment or civil contract has not been concluded and to whom no payments were made during the reporting period.

The law does not prohibit submitting reports ahead of schedule, for example, for August 2019, sending them on August 25, 2018. The report will be accepted, but you may have to send an adjustment if a new employee is hired from August 25 to August 31. In this case, you need to send, which reflects the data of only the accepted employee.

If an “extra” employee is indicated, for example, who was fired last month, complete the cancellation report, where you indicate only the “extra” employee.

If errors are found

Are there any errors found in your employee data? In this situation, generate two reports:

1. Canceling, in which indicate the employees and their data where the error was discovered.

2. Complementary. Specify correct information about employees.

If errors are identified before the deadline for submitting the report, then it is necessary to send corrective information: canceling and supplementing reporting forms. If the deadline has passed, the fund department will send a notification of errors that must be corrected within 5 business days.

Intelligence SZV-M report undergo mandatory reconciliation with the DAM, in terms of Section 3 “Personalized information about insured persons.” Also, during an on-site inspection, employees of the Pension Fund or the Federal Tax Service will check the SZV-M data with tax registers, personal cards and personal matters workers. If Pension Fund employees discover discrepancies, the organization will be fined.

Liability and fines

For late submission of SZV-M, you will have to pay a fine: 500 rubles for each employee.

Since 2017, Article 15.33.2 of the Code of Administrative Offenses of the Russian Federation came into force, which provides for administrative liability for officials from 300 to 500 rubles.

Thus, the manager or the person entrusted with responsibility for submitting the reports will pay for violation of deadlines or erroneous information in the report.

To prevent the year from turning into disastrous results and financial sanctions, we will provide several “beacons” for the successful submission of reports to pensioners.

Beware of fines

Article 17 of the Law on Accounting in the OPS System No. 27-FZ provides for the imposition on an employer whose report to the Pension Fund contains errors of penalties in the amount of 500 rubles for each insured employee. That is why checking financial statements at the Pension Fund is of great importance. Attention should be paid to both SZV-M and RSV-1.

Regarding RSV-1, there is one important point concerning possible errors in the personal data of employees. The above-mentioned Article 17 states that penalties for the employer in this case will be 5% of the amount of insurance contributions payable. The fine is calculated for the three-month period preceding the discovery of the omission in the report. Thus, checking RSV-1 is also important.

Introspection

To simplify the verification procedure as much as possible, the Pension Fund has developed own programs, which can be accessed on the official website of this organization - www.pfrf.ru.

To get to the section " Free programs, forms and protocols”, go to the “For Policyholders” tab, and then to “Employers”. Here it becomes possible checking the financial statements of the Pension Fund for 2016 year. Here is the exact link.

However, pay attention to an important point: Only those employers who submit information to the Pension Fund electronically can check their reports in this way. This method is the most convenient. However, in order to have this opportunity, you must first enter into an agreement with the fund.

How to check RSV-1

Let's figure out how to do this. You can check the report on form RSV-1 using staffing capabilities software that the company uses to fill out this form. For example, the program may detect the following possible errors:

in the amounts of transferred contributions;
V social numbers. employee insurance;
in indicating the periods of service of employees;
the presence of negative accrual amounts.

On the Pension Fund website you can find the CheckPFR program. It does verification of reporting to the Pension Fund for 2016 year. How to work with it? You just need to download it from the fund’s website or select the “Check” tab and the check option third party programs(if you use your own accounting software).

Checking the report at the Pension Fund of Russia in 2017

Next year, the Federal Tax Service will check insurance premiums. The only exception will be deductions for injuries.

Therefore, from 2017, only annual individual accounting and SZV-M data will need to be sent to the Pension Fund. They can be verified, as now, with the help of official developments of the foundation. And here checking the DAM report from 2017 will fall on the shoulders of the tax authorities.