Can't export contacts from outlook. Transfer contacts from Outlook to Outlook

Contacts, as you know, can be transferred from one mailbox to the other, as well as between Windows accounts. They can also be imported and exported from mail client. This will allow you to later transfer them to another computer or even another application (such as Excel or Notepad). Today we will talk about how to transfer contacts from Outlook or import them into this program.

Import and export contacts from Outlook 2016, 2013

In the two most relevant this moment In mail client releases, the procedure for transferring contacts is very similar. First, let's talk about how importing contacts works in these two Outlook builds.

Import contacts into Outlook 2016, 2013

Export contacts from Outlook 2016, 2013

Now let's talk about how the procedure for exporting contacts works.

Import and export contacts from Outlook 2010, 2007, 2003

Now let's see how importing contacts works in the 2010 and 2007 versions of the email client.

Import contacts into Outlook 2010, 2007, 2003

Export contacts from Outlook 2010, 2007, 2003

That's all for the routine of transferring data to and from Outlook. It all works very conveniently thanks to tools such as data filtering and support for several formats of exported and imported objects.

Fortunately, Microsoft Outlook and Excel are excellent partners. Previously, we started creating a contact list. Now that we have information about new team members, we can add the relevant information to our list and seamlessly import this data into Outlook Contacts ( Outlook Contacts). In Fig. Figure 1 shows the list of contacts that we have started creating.

The first line is the header line that is used in the contacts Outlook programs. (We exported the contact list from Outlook to Excel format so that you can determine the exact names of the column headers that Outlook expects to detect.) As already stated, it is very important that you do not change any of the names of the column headers (otherwise the import will not work). Additionally, we have hidden some columns - e.g. column C(Middle name) - however, this will not affect imports. When Outlook imports your contact list, it will check the data in the columns under each heading and insert the data it finds into the new contact's profile.

Contacts should be added to spreadsheet one after another, without leaving empty lines between them. One more thing important note: If you add Grant St. Move to the category column for each of the stakeholders and team members, after you import this information into Outlook Contacts, you can filter in Outlook by category, which is called Grant St. Move to find all contacts associated with this project. If you have a list of contacts of employees of the site popraktike.ru, then the import procedure will be similar.

Let's say we want to import into our contact list contact information by Steve Green, our senior network administrator, and Aimee Owen, his deputy. We have already entered the information we know into each of the columns, starting with Title(Name), FirstName(Name), LastName(Last name), etc. Next we go to Outlook and select the command File → lmport and Export(File → Import and Export). As a result of its execution, a dialog box will appear on the screen Import and Export Wizard(Master). As shown in Fig. 2, select an item from the list Import from Another Program or File(Import from another program or file) and click the button Next(Further).

In the next wizard dialog box, select the item Microsoft Excel 97-2003 to tell the program the type of file from which you want to import data. Click the button Next. In the next dialog box of the wizard, enter the path and name of the file that contains the imported data. In Group Options(Options) Select one of the following radio buttons: Replace duplicates with items imported(Replace similar posts), Allow duplicates to be created(Create copies of duplicates of similar entries) or Do not import duplicate items(Do not import similar entries). Click the button Next(Further).

In the next wizard dialog box, select the Outlook folder in which you want to save the imported contacts. Of course, you will most likely select the Contacts folder. Click the button Next, and then on the button Finish(Ready). If you have properly prepared your file for import, the new data will appear in the Contacts folder.

Now that our team members have been added to our contacts list and properly imported into Outlook Contacts, we'll look at the equipment and materials we might need to complete our project.

When exporting contacts from Outlook their copy saved as a CSV or other file type, the contents of which can then be imported into another application.

Open to Outlook computer and go to the tab File.

If there is no element on the ribbon File in the top left corner, you don't have Outlook on your computer. In this case, you can find export instructions for your Outlook versions in the article What version of Outlook do I have?

Select teams Open and export > Import and export.

Select an item Export to file.

Comma separated values.

THIS ACTION IS THE MOST IMPORTANT, especially if you are using a friend's computer. Scroll the list if necessary Select a folder to export up and select the folder in your account section Contacts. Click the button Further.

Click the button Review, give the file a name and click the button OK.

Check which folder the files will be saved in and click the button Further.

Ready Import and export disappears.

Locate the new .csv file on your computer and open it in Excel to verify that your contacts have been exported. Most likely, there will be a lot of empty cells. This is fine.

If you're using Outlook on a friend's computer, you can now delete your account from his version of Outlook. Here's how to do it.

In Outlook on your computer, select Commands File > Setting up accounts > Setting up accounts.

Select the account you want to delete and click the button Delete.

Click the button Close.

You can now import contacts copied to a CSV file to another computer running Outlook for Windows or to another service Email.

Select version

The instructions vary slightly depending on whether you're using classic or new version of Outlook on the web. Select your version of Outlook on the web to see the appropriate instructions.

Note: If the organization has placed a logo on the toolbar, the interface may differ from the above.

Instructions for the new version of Outlook on the web

Instructions for classic Outlook on the web

At the top of the Outlook 2010 ribbon, open the File.

If there is no element on the ribbon File, you do not have Outlook 2010. In this case, you can find import instructions for your version of Outlook in the article What version of Outlook do I have?

Options.

In the Outlook Options window, select Additionally.

In chapter Export select Export.

In the window Import and Export Wizard select Export to file and press Further.

Select desired type export to the field Create file next type . The most commonly used format Comma Separated Values (Windows), also called a CSV file. Then click the button Further.

If you are going to use the exported contacts in another copies of Outlook, select Outlook Data File (.pst).

In chapter Select a folder to exportscroll up the list, if required, and then select the folder containing the contacts you want to export. Once completed, click the button Further.

Note: If you don't choose to export to an Outlook data file (.pst file), you can only export one folder at a time.

Click the button OK.

In the dialog box Export to file click the button Further.

To start exporting contacts, click the button Ready. Upon completion Outlook export does not display messages, but the field Import and export disappears.

When the export is complete, click the button OK to close the Outlook Options window.

Open the folder where you saved your contact list (for example, the Documents folder).

If you exported your contacts to a .csv file, view it in Excel to see what was exported from Outlook. Most likely, there will be a lot of empty cells. This is fine.

It is generally recommended to close the file without saving changes. Otherwise, the file formatting may be broken and you will not be able to use it for import. If this happens, you can always export again and create a new file.

You can use Excel to update the data in a CSV file. For tips on working with your contact list in Excel, see Create and edit CSV files.

For information about importing contacts into Outlook 2016, see

The Outlook Import and Export Wizard makes it easy to import contacts from a CSV file.

In Outlook 2013 or Outlook 2016, at the top of the ribbon, select the tab File.

If there is no element on the ribbon File, you do not have Outlook 2016 or Outlook 2013. In this case, you can find import instructions for your version of Outlook in the article What version of Outlook do I have?

Select Open and export > Import and export. The Import and Export Wizard will launch.

Select Import from another program or file and press the button Further.

Select an option Comma separated values and press the button Further.

In the dialog box Import a file Locate the contacts file and double-click it.

Select one of the following options to specify how Outlook handles duplicate contacts:

Replace duplicates when importing. If the contact is in Outlook and in your file, Outlook removes the contact information and uses the information in the file. You should select this value if the contact information in the file is more complete or up-to-date than in Outlook.

Allow creation of duplicates. For contacts that are present in both Outlook and the file, Outlook creates duplicates: one with the original Outlook data, and the other with data imported from a file. You can later merge this information and remove duplicates. This option is the default.

Do not import duplicates. If the contact is in Outlook and in a file, Outlook saves the contact information and removes the data from the file. This option should be selected if the contact information in Outlook is more complete or up-to-date than what is in the file.

Scroll the list if necessary Folder selection up, select folder Contacts and press the button Further. If you use multiple email accounts, select the Contacts folder under the one you want.

Click the button Finish(Ready).

Outlook will immediately begin importing your contacts. When the import progress bar disappears, the import is complete.

To view your contact list, at the bottom of Outlook, click the icon.

To import contacts into your account Outlook entry on the web, use a comma-separated value (CSV) data file.

Advice: For getting best results use a UTF-8 encoded CSV file. This encoding is suitable for all languages and alphabets.

Select version

The instructions vary slightly depending on whether you're using classic or new version of Outlook on the web. Select your version of Outlook on the web to see the appropriate instructions.

Note: If the organization has placed a logo on the toolbar, the interface may differ from the above.

Instructions for the new version of Outlook on the web

Instructions for classic Outlook on the web

Why should I care about UTF-8 encoding?

Typically, when importing contacts, there is no need to delve into the technicalities of storing text in a CSV file. However, if your contact information contains characters that are not in the English alphabet, such as Greek, Cyrillic, Arabic, or Japanese, you may experience problems importing your contacts. Therefore, when exporting, contacts should be saved in a file with UTF-8 encoding, if this option is available.

If your contacts cannot be exported in UTF-8 encoding, you can convert the exported CSV file from using Excel or third party applications. Instructions will vary depending on the application and its version.

Convert CSV file to UTF-8 encoding with using Microsoft Excel 2016

In Excel, create a new one blank document(book).

On the menu Data select item From a text/CSV file. Select the exported CSV file (you may need to select a file type to see it Text files(....csv)). Click the button Import.

In the dialog box that opens, in the field File encoding choose an encoding that will provide correct display text, for example Cyrillic (Windows 1251), and press the button Download.

Make sure that the symbols are displayed correctly in Excel.

On the tab File select item Save as. Enter a file name and select a file type CSV UTF-8 (comma delimited) (*.csv).

Business and personal email correspondence is an integral part of life modern man. Fast sending mail messages allows you to effectively solve many problems and keep abreast of all important events.

In the window that appears, you can easily find the “Import contacts” option. All that remains is to comply with all the requirements that the application will put forward.

First you need to specify the location where the file is saved csv extension, then simply click on the “Open” button that appears. After this, an automatic process will start, successfully downloading all the contacts to your iPhone. This completes the process of importing all contacts that are important to you.

Thanks to such actions you can have important contacts always with you, in your own mobile gadget. Simultaneous storage email addresses on the computer and mobile devices allows you to be sure that irretrievable loss of data is excluded.