Microsoft outlook mail - how to register, log in and use the service. Create a mailbox in Outlook
Outlook.com is a mailbox from Microsoft that allows you to safely exchange emails and any kind of personal information with users throughout the country and abroad. The site's audience is more than five hundred billion users.
Interface The site is laconic and somewhat similar to the well-known Mail.ru, which became the most popular e-mail in the CIS many years ago. However, Outlook has a number of benefits in use, which we’ll talk about a little later.
This service is used not only as an electronic mailbox, but also as calendar or diary. On the basis of the site, each user has the opportunity creation tabs, notes, files with plans or other notes and consolidation them for dates or any upcoming events. This program becomes not just a means of business or personal correspondence, but also a whole free organizer for everyone.
How to use the program
The most important dignity service, to which the creators, developers and testers were configured, it was possible to exchange emails, arrange mail and so on. Each user has the opportunity open more than one mailbox based on the service and use them simultaneously, thus optimizing your own costs in terms of time and effort, as well as distributing files between mailboxes as convenient.
Each user will have access task bar, which is shown at the top of the image. It displays everything functions service:
Also, do not forget that Outlook provides the ability to use your mailbox and organizer at any time and anywhere in the presence of wireless network or mobile Internet. The developers tried their best simplify design a mobile application and make it look like a standard web interface. Due to this, each user has access to the same functions from a mobile device with any operating system. 
Unconditional advantage Outlook is the ability to link an application or browser version with other applications on your computer or phone and use them as one.
Thus, the service provides the opportunity create tables, presentations, upload files to the cloud, join to Skype, and communicate there with your acquaintances, friends or business partners, add an organizer, regular text documents, chats. You can add a phone book and other contacts, if necessary, which is significant simplifies user tasks, and also saves memory on your device due to the capacity of these functions based on one program or one application. 
The service also allows you to switch from Mail.ru and Gmail.com to the base of their website in order to interact even with systems, which does not require re-opening your email if, for example, you have forgotten your password.
Microsoft Outlook is one of the most popular email applications. She can be called a real information manager. Its popularity is explained not least by the fact that it is the recommended email application for Windows from Microsoft. But, at the same time, this program is not preinstalled on this operating system. You need to buy it and carry out the installation procedure in the OS. Let's find out how to install Microsoft Outlook on your computer.
Microsoft Outlook is included in the Microsoft Office application package and does not have its own installer. Therefore, this application is purchased along with other programs included in a specific edition of the office suite. You can choose to buy a disk, or download the installation file from the official Microsoft website, having previously paid the specified amount of money using an electronic payment form.
Start installation
The installation procedure begins by launching the installation file, or disk with the Microsoft Office package. But, before this, you must close all other applications, especially if they are also included in the Microsoft Office package, but were installed previously, otherwise there is a high probability of conflicts or installation errors.
After launching the Microsoft Office installation file, a window opens in which you need to select Microsoft Outlook from the list of programs presented. We make a choice and click on the “Continue” button.
After this, a window opens with a license agreement, which you should read and accept. To accept, check the box next to “I accept the terms of this agreement.” Then, click on the “Continue” button.
Next, a window opens asking you to install Microsoft Outlook. If the user is satisfied with the standard settings, or has a superficial knowledge of changing the configuration of this application, then he should click on the “Install” button.
Installation setup
If the user is not satisfied with the standard configuration, then he should click on the “Settings” button.
In the first settings tab, called “Installation Options”, it is possible to select various components that will be installed with the program: forms, add-ons, development tools, languages, etc. If the user does not understand these settings, then it is best to leave all parameters default.
In the “File Location” tab, the user specifies in which folder Microsoft Outlook will be located after installation. This parameter should not be changed unless absolutely necessary.
In the “User Information” tab, the user name and some other data are indicated. Here, the user can make his own adjustments. The name he or she enters will be displayed when viewing information about who created or edited a particular document. By default, the data in this form is pulled from the user account of the operating system in which the user is currently logged in. But, this data for the Microsoft Outlook program can, if desired, be changed.
Continue installation
After all the settings are completed, click on the “Install” button.
The Microsoft Outlook installation process begins, which, depending on the power of the computer and operating system, may take a long time.
After the installation process is completed, a corresponding message will appear in the installation window. Click on the “Close” button.
The installer closes. The user can now launch Microsoft Outlook and use its capabilities.
As you can see, the Microsoft Outlook installation process is, in general, intuitive, and is accessible even to a complete beginner, if the user does not start changing the default settings. In this case, you must already have some knowledge and experience in handling computer programs.
E-mail is increasingly replacing regular postal mail. The number of users sending correspondence via the Internet is increasing every day. In this regard, there was a need to create special user programs that would facilitate this task and make receiving and sending email more convenient. One such application is Microsoft Outlook. Let's find out how you can create an electronic mailbox on the Outlook.com email service, and then connect it to the above client program.
Mail registration on the Outlook.com service is done through any browser. Type the Outlook.com address into the address bar of your browser. The web browser redirects to live.com. If you already have a registration record with Microsoft, which is the same for all services of this company, then simply enter your phone number, email address or your Skype username, and click on the “Next” button.
If you do not have an account with Microsoft, then click on the inscription “Create one”.
The Microsoft registration form opens in front of us. In its upper part, enter your first and last name, an arbitrary username (it is important that it is not taken by anyone), a created password for logging into your account (2 times), country of residence, date of birth, and gender.
At the bottom of the page, an additional email address (from another service) and phone number are recorded. This is done so that the user can more reliably protect his account, and if he loses his password, he can restore access to it.
Be sure to enter the captcha to ensure the system verifies that you are not a robot, and click on the “Create an account” button.
After this, an entry appears stating that you need to request a code via SMS to confirm the fact that you are a real person. Enter your mobile phone number and click on the “Send code” button.
After the code has arrived on your phone, enter it into the appropriate form and click on the “Create account” button. If the code does not arrive for a long time, then click on the “Code not received” button and enter your other phone number (if available), or try again with the old number.
If everything is fine, then after clicking the “Create account” button, the Microsoft welcome window will open. Click on the triangle-shaped arrow on the right side of the screen.
In the next window, we indicate the language in which we want to see the email interface, and also set our time zone. After specifying these settings, click on the same arrow.
In the next window, select a theme for the background of your Microsoft account from those offered. Click on the arrow again.
In the last window, you have the option to include an original signature at the end of the messages you send. If you don’t change anything, the signature will be standard: “Sent to: Outlook.” Click on the arrow.
After this, a window opens saying that your Outlook account has been created. Click on the “Next” button.
The user is moved to his Outlook mail account.
Linking an account to a client program
Now you need to link the created account on Outlook.com to Microsoft Outlook. Go to the “File” menu section.
In the window that opens, in the “Email” tab, click on the “Create” button.
A service selection window opens in front of us. Leave the switch in the “Email Account” position, where it is by default, and click on the “Next” button.
The account setup window opens. In the “Your name” column, enter your first and last name (or an alias), under which you previously registered on the Outlook.com service. In the “Email Address” column, indicate the full mailbox address on Outlook.com that you registered earlier. In the following columns “Password” and “Password check”, enter the same password that was entered during registration. Then, click on the “Next” button.
The procedure for connecting to your account on Outlook.com begins.
Then, a dialog box may appear in which you should again enter your username and password for your Outlook.com account and click on the “OK” button.
Once the automatic setup is completed, a message indicating this will appear. Click on the “Done” button.
Then you should restart the application. This will create a custom Outlook.com profile in Microsoft Outlook.
As you can see, creating an Outlook.com mailbox in the Microsoft Outlook application consists of two steps: creating an account through a browser on the Outlook.com service, and then linking this account to the Microsoft Outlook client program.
For many users, Outlook is simply an email client that can receive and send emails. However, its capabilities are not limited to this. And today we’ll talk about how to use Outlook and what other features there are in this application from Microsoft.
Of course, first of all, Outlook is an email client that provides an expanded set of functions for working with mail and managing mailboxes.
For the program to work fully, you need to create an account for mail, after which you can start working with correspondence.
The main window of the program is divided into several areas - the ribbon menu, the account list area, the list of letters and the area of the letter itself.
Thus, to view a message, you just need to select it in the list.
If you double-click on the title of the letter with the left mouse button, a message window will open.
From here, various actions are available that are related to the message itself.
From the letter window, you can either delete it or archive it. Also, from here you can write a reply or simply forward the message to another recipient.
Using the "File" menu, you can, if necessary, save the message to a separate file or send it to print.
All actions that are available from the message window can also be performed from the main Outlook window. Moreover, they can be applied to a group of letters. To do this, just select the required letters and click on the button with the desired action (for example, delete or forward).
Another convenient tool for working with a list of letters is a quick search.
If you have a lot of messages and need to quickly find what you need, then the quick search, which is located just above the list, will come to the rescue.
If you start typing part of a letter's header into the search bar, Outlook will immediately display all letters that match the search string.
And if you enter “to:” or “from:” in the search bar and then specify the address, Outlook will display all letters that were sent or received (depending on the keyword).
In order to create a new message, you need to click on the “Create message” button on the “Home” tab. At the same time, a new message window will open, where you can not only enter the desired text, but also format it at your discretion.
All the tools for formatting text can be found on the Message tab, and you can use the Insert tab's toolbox to insert various objects, such as pictures, tables, or shapes.
In order to send a file along with a message, you can use the “Attach file” command, which is located on the “Insert” tab.
To specify the addresses of the recipient (or recipients), you can use the built-in address book, which you can enter by clicking on the “To” button. If the address is missing, you can enter it manually in the appropriate field.
Once the message is ready, it must be sent by clicking on the “Send” button.
In addition to working with mail, Outlook can also be used to plan your affairs and meetings. There is a built-in calendar for this purpose.
To go to the calendar, you need to use the navigation panel (in versions 2013 and higher, the navigation panel is located in the lower left part of the main program window).
From the basic elements, you can create various events and meetings here.
To do this, you can either right-click on the required cell in the calendar or, by highlighting the desired cell, select the desired element in the “Home” panel.
If you're creating an event or meeting, you can specify a start date and time, an end date and time, a topic for the meeting or event, and a location. Also, here you can write some accompanying message, for example, an invitation.
Here you can also invite meeting participants. To do this, just click on the “Invite participants” button and select the required ones by clicking on the “To” button.
This way, you can not only schedule your tasks using Outlook, but also invite other participants if necessary.
So, we have looked at the basic techniques for working with the MS Outlook application. Of course, these are not all the features this email client provides. However, even with this minimum you can work quite comfortably with the program.
Outlook is a powerful email tool that is just like the web version of Gmail. Here are a few non-obvious features of this monster that may be useful to you.
A preview of each message is available in the list of messages. You see the sender's address, subject, and the first line of body text. The last parameter can be configured. To do this, open the “View” tab, find the “View message” button and select the required number of lines. If you wish, you can turn off viewing altogether to save space. Outlook will also ask if you want to apply the setting to just this folder or to all mailboxes.
If you have several accounts in Outlook, you can select one as the main one so that the corresponding folder opens when you open mail. To do this, click “File” → “Options” and in the window that appears, select the “Advanced” tab in the left panel.
In the “Start and stop working with Outlook” section, click on the “Browse” button. In the Select Folder dialog box, find the account you want and select Inbox or another folder you want. It will now open when you start using Outlook.
If you often search for letters by typing the same words and expressions into the search bar, you can simplify your task. Outlook supports search folders, or . Set them up and you can forget about manually sorting correspondence.
Go to the Folder tab → Create Search Folder. In the window that appears, you can select a search folder from the templates provided by Outlook or create your own. For example, the Unread Emails search folder will show all messages you haven't opened, no matter where they are or what accounts they belong to. Emails will not be moved anywhere: only links to them are displayed in search folders.
If you're not happy with the Outlook templates, select "Create a custom search folder" at the bottom of the list. Click Select. Then enter a name for the folder, click “Conditions” and specify the criteria by which messages should be selected for it.
This feature deletes redundant messages in the selected folder. Redundant refers to quoted copies of your letters. To test the function in action, right-click on the folder in which duplicates and copies of messages have accumulated, and select “Empty folder”.
You can specify which messages are considered redundant. To do this, select File → Options → Mail → Conversation Cleanup. Here you can configure the cleaning so that it does not affect important or flagged messages, and you can also choose which folder to move unnecessary messages to. By default, they are sent to the “Deleted Items” folder of the account to which they belong.
This feature allows you to write a letter now and send it later. Just indicate the sending time and forget about the letter - it will arrive without your participation. Gmail is proud of this feature with its , but it is also available in Outlook.
Write a new letter, specify the addressee and subject as usual. Then click the Options button in the message box and select Delay Delivery. In the window that opens, select the “Do not deliver until” checkbox and specify the date and time. You can set other parameters as well. For example, mark a message as important or forward a copy to another address.
Outlook stores scheduled messages in the Outbox folder until they are sent. The emails will then move to the Sent folder.
If you need to cancel a delivery delay or change the delivery date and time, open your Outbox and look for your message there. Click Delay Delivery on the Options tab and change the date and time in the Do Not Deliver By field. Or uncheck the box to disable delivery delay.
In the right hands, this is an incredibly powerful tool that will help you cope with large volumes of correspondence. The Quick Actions feature allows you to automate any sequence of actions and perform them with one click.
On the Home tab, find the Quick Actions button. There are several templates here, but you can make your own. To do this, click on “Create New” in the “Quick Actions” section and set a name. Then, by clicking on the "Actions" button, select the operations you want to perform, step by step. You can save a quick action to the toolbar or assign a shortcut to it.
For example, you can create a Quick Action to move selected messages to a specific folder and mark them as read. Or respond en masse to your interlocutors by creating calendar reminders to meet with them. Use your imagination.
You can open multiple Outlook windows at the same time. This will allow you to view your email, calendar, and tasks on a larger monitor without having to use navigation buttons to switch between mail and calendar.
It's very easy to do. Right-click on the open email client icon in the taskbar and select Outlook from the menu that appears. A second window will open. When you close your email client, go to File → Exit in any open window without clicking the close window button in the upper right corner. The next time you start Outlook, it will open with the same number of windows.
This feature allows you to automatically perform certain actions with new mail. Click Rules on the Home tab and select Manage Rules and Alerts. Here you can create, modify and manually run them.
Click “Create Rule” and then set your settings in the window that appears. You can tell the application to sound a certain sound, display an alert, and transfer messages that meet certain criteria to the desired folder.
By default, your email is used as the account name in Outlook, but you can change the account name. At the same time, on the server of your email provider it will remain the same, so you can name yours according to their content: “Work”, “Home” and so on.
To change the account name, right-click on the account (panel on the left) and select “Account Properties”. Or go to File → Details. Then open Account Settings, select the account whose name you want to change, and click Change. Enter a new name, then click Next and Finish.
Geeky things that will help you use Outlook more efficiently are suitable for those who are used to working with a keyboard rather than a mouse. Press Win + R to open and enter the commands:
- outlook.exe /nopreview- open Outlook without a message preview window.
- outlook.exe /select folder_name - open Outlook with a specific email folder instead of the one you have assigned as your primary one. If instead folder_name enter outlook:calendar, the calendar will open.
- outlook.exe /restore- open Outlook, restoring all windows if the program was closed as a result of a system error.
- outlook.exe /finder- Open Outlook's powerful search tool.
If you know any other cool Outlook features, share them in the comments.
