How to archive a folder. How to archive a file and send it by email!? How to archive a file using WinRAR

Sending large files via e-mail You can’t always be sure that they will reach the recipient. This is due to restrictions on the size of downloaded and transmitted materials established on such web resources. How to solve such a problem? As easy as pie. All you need to do is use the archiving function. Don't know how it doesn't work? Want to understand how to zip a file? In this case, use detailed instructions.

Method number 1: Archive the file in zip using Windows

This data compression option can be used on computers different versions Windows OS, since the function of creating a ZIP folder is included in absolutely all packages operating systems from Microsoft.

Method number 2: Archive documents in zip format using special programs

If you need to compress bulk materials to the maximum, it is better to use special archivers, for example, the WinRAR program.

This program is good because in addition to fast and high-quality compression of files in various formats (zip, rar), access to it is absolutely free. To do this, it is enough to visit the official website of the developer.

In addition, it is possible to select additional archiving options:

archive to background;
turn off the PC after completing the operation;
wait if another document is being archived;
exclude separate files from archiving (if a folder with several documents is being archived);
create backup copy;
select the time detection function;
add a comment to the archive.

To do this, you need to respectively select the tabs “Advanced”, “File”, “Time”, “Comment” and others. In any case, after making the settings, do not forget to click the “OK” button so that the file compression process begins:

As you can see, archiving a file in zip format is quite simple!

Most convenient way send an entire folder with files by mail - after compressing it into an archive, thereby reducing the amount of data to be sent via the Internet and compactly placing all the files in one.

You can archive folders and files using the ZIP archiver built into any version of Windows, or using programs third party developers, the most popular of which are WinRAR and 7-ZIP.

The main advantage of the first method is that your recipient will be able to open a simple ZIP archive in any case, because it is supported by everyone by default Windows versions. However, the file compression ratio will not be as high as when using third party programs, which is important when sending large file through the Internet.

When using third-party archivers, you can choose the compression level of the archive in order to reduce its size as much as possible. At the same time, it is worth remembering that more high level compression will also lead to a longer process of archiving and subsequent unzipping of files.

Archiving from using Windows ZIP

To archive files and folders into a ZIP archive, there is no need to download and install a third-party software. All you need to do is follow a few simple steps in Windows.

Highlight required file or folder and click right click mouse to bring up the Windows context menu.

Select the “Send” menu item, in the sub-menu that opens, select “ Compressed ZIP-folder".

After this, the folder will be archived into an archive with the original name. After the archiving process is completed, it will appear in the same directory/folder as the source.

After this you can safely send this archive by mail or transferred using a flash drive or burned onto an archival DVD, etc.

Archiving from using WinRAR/7-ZIP

In case you need to send a large number of files, you may need stronger data compression than provided in a standard ZIP archiver. In this case, we recommend using popular archiver programs. We will demonstrate the archiving process using WinRAR as an example. You can download this program from the official website of the developer.

Select localized WinRAR version in Russian. If you don’t know the bit depth of your system, choose 32 bit, it will work on any Windows system XP, Windows Vista, Windows 7 or Windows 8.

After installing the program, several new items will appear in the context menu.

Select the desired file or folder and right-click to open the Windows context menu, select “Add to archive...”.

A menu will open WinRAR archiving. To change the compression ratio of a file, select a compression method from “High Speed” to “Maximum”. The more thoroughly the program compresses the file, the longer this process will take, but the archive itself will be smaller in size.

You can also change the name of the file, select its format, or split it into several archives. In the event that your addressee this program is not installed, select ZIP format.

If you do not want to perform these settings for archiving, simply select “Add “archive name.rar” to the archive”, in which case archiving will begin instantly, without additional settings, at the “Medium” compression level.

With all the advantages of this archiver, it is worth remembering that WInRAR is a shareware paid program. A month after installation, every time you start it will prompt you to purchase a full license. In this case, the archiver will remain fully functional. If you use the archiver only from time to time, you don’t need to purchase a license. You can also install free archiver with no less wide functionality - this is 7-ZIP with

In this article I will tell you how to simply and effectively archive any of your files, Can archive music, archive photos or yours documentation and much more.

What we will consider:

Archiving programs
Installation and launch

Archiving a file is the process of converting information stored in a file into a form that reduces redundancy in its presentation and, accordingly, requires less memory for storage. In this case, it is possible to block access to information packed in the archive with a password.

Not all files are archived Fine. Media files have virtually no effect when archived. Text documents, on the contrary, are compressed significantly.

1. Archiving programs

In fact, there are a lot of archiving programs, but today we will consider only the most popular programs, namely WinRar, and 7-zip.

Well, let’s directly look at how you can archive files using Windows.

WinRAR – Paid program, yes trial period for 40 days.
– Analogue of WinRar, absolutely free
7-zip – Free program

2. Installation and launch

First you need to download the WinRar and 7-zip programs, and of course install them.

For example, I will choose more popular formats files, let's see which file will compress better.

To compress all the files that are in a folder, you need to select them, you can use Ctrl + A, right-click, it will open me - Add to archive.

To compress all the files that are in a folder, you need to select them, RMB and it will open me - there will be a program icon and Add to Archive...

7- zip

Open the program, located in standard place Start – 7-zip, or in windows 8 in all programs.

Archiving with the necessary settings

After you click “Add to archive”, the program itself will open in front of you with the name of the archive and additional settings.

Delete files after archiving - everything is clear here. You will only have the archive, and the original files will be deleted
Create SFX archive - creates a self-extracting archive with the .exe extension. A compact unpacker is added to this archive. To run or unzip on your computer, you do not need to have installed archiver. Simply launch the archive and select the unpacking location. Convenient if you are not sure whether the archiver is installed on your partner’s computer.
Create solidarchive (Create a continuous archive) - allows you to get a higher compression ratio than with a regular archive - this is a +. In this case, the archived files are treated as one data stream. Disadvantages of continuous archives: when extracting one file or changing an archive, you will have to rebuild the entire archive and the process will take longer than when working with regular archive. If any file in the archive turns out to be broken, it will not allow all the following files to be unpacked normally.

him files. In this case, it is recommended to add recovery information.
Add recovery record - if the archive turns out to be broken for some reason, you can use it to try to recover the information. When you select this option on the tab, you can additionally set the amount of information to be restored as a percentage. The more, the greater the chance of recovering the archive as a result of unexpected failures.
Test archived files (Test files after packaging) - if testing will pass successfully, then you will most likely receive a working archive. The option goes well with deleting files after archiving, since the original files will be deleted only after the archive has been successfully verified.
Lock archive - the archive is locked for changing or adding any files to it
Compression method – from minimum to maximum.
Set password – Password for more secure data storage from prying eyes.

Let's set all the settings for maximum compression.

Before compression After

As you can see, the reduction by 1.2 MB was not impressive.

Let's try archive every file separately and see which one shrinks the most.

As you can see, the most effective compressed file was TEXT, 1.2 MB, PDF compressed by 3 KB, media files did not give a positive result.

After you click “Add to Archive...” the program itself will open in front of you with the name of the archive and additional settings.

Delete files after archiving
Test archived files
Create solid archive (Only for 7Z)
Pot each file to separate archive
Turn PC off when done
Compress and E-mail
Create SFX archive
Tabs:
Password
File (Files to be compressed)
Algorithm (Compression algorithm)
Time
Comment

The compression process is similar WinRar, compressed by HaoZip 1 MB more than WinRar.

7- zip

In the program explorer, select files for archiving, hold down SHIFT or CTRL and select LMB necessary files, then click “Add”.

Archive format 7z
Compression level: ultra
LZMA2 compression method
Dictionary size 64 MB
Word size: 273
Block size: continuous
Number of threads: 2
Entering your password
Possibility to create SFX archive
Encryption method

After packing all the files, the archive lost weight by 2 MB compared to programs WinRar And HaoZip.

Compression by meansWINDOWS.

Select the necessary files, RMB – Send – Compressed ZIP folder

A quick and convenient way to make an archive from documents.

Many people create an archive not for the sake of compressing files, but for the sake of conveniently transferring large amounts of data via email or Cloud service.

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Archiving is a process in which source files and folders are compressed using certain algorithms of the archiver program. This creates another file, already packed.

Why archive?

Archive files and folders users personal computers began already in the eighties of the 20th century. At that time, the available data storage resources were small, hard disks allowed to store 10, 20 and 40 Megabytes (MB) of information. Therefore, the problem arose of how to store a large amount of data. Compression (archiving) of data was carried out.

In addition to this, the existing means of data transmission at that time (floppy disks and modem communication lines) made it difficult to transfer information from computer to computer. Floppy disks allowed recording 360 Kilobytes (Kb), 720 (Kb), 1.2 (Mb) and 1.44 (Mb) of information. I had to squeeze original program archiver and split the archive into several parts according to the size of floppy disks. At that time, users carried them with them in packs. The Internet was connected mainly through telephone lines, data transfer was carried out using a modem with a maximum speed of 56 Kilobytes per second. And then, this speed was purely theoretical. Accordingly, large files were transferred for hours! They got out of the situation by transferring files in compressed form.

As time passed, the power of computers increased rapidly. It has become possible to store large volumes of data, but the needs have also grown, so today archiving remains a relevant process.

Archiving purposes

The following purposes for archiving files can be distinguished:

Creation of an information archive.
Broadcast large files via communication channels.

Let's take a closer look at the third point. Often meets practical problem friend by attaching it to the letter. If the file size is larger than the allowed size for attached files (depending on postal service where is your Mailbox), That transferred file You can archive (compress) and attach and transmit the already compressed form. When you receive such a file, you need to unpack it, and use the already unpacked file for its intended purpose. Although today there are already other methods - using file services or ftp servers.

File transfer scheme with archiving

Installing and configuring 7-Zip

To archive a file you will need an archiver program.

Fast archiving with 7-Zip

Click right key mouse on the file or folder that needs to be archived and in the menu that appears, select “7-Zip”, sub-item “Add to ...zip”. Based on the selected file, folder or group of objects, a compressed file With zip extension in the same folder as original file.

Archive files in zip format the most common, but the 7-Zip archiver has own format compressed data - 7z. In terms of compression efficiency, it often surpasses the common zip. But at the same time zip archives are unpacked almost everywhere, and for the 7z format you will need an archiver that supports this format compression.

Archiving with password and other parameters in 7-Zip

For the resulting archive, you can set a password for subsequent unpacking, a data compression level, and a maximum archive size in order to split it into several parts. To do this, right-click on the file that you want to archive and select “7-Zip”, sub-item “Add to archive...”.

The archiving settings window will open. In it you can specify the name of the archive that will be created, the size of the archive part, the compression level and fill in the “enter password” and “repeat password” fields to set a password for unpacking the archive.

There is no need to change the default settings; install only what you need. By clicking the button, an archive file will be created.

Archiving videos, music and images

It should be noted that to reduce the amount of hard disk space taken up archive video various formats(for example avi, wmv, mpeg, mp4), music files mp3, photos in jpeg formats, gif, png makes no sense! These formats already contain compressed data. Sometimes it is convenient to archive a large number of specified files into one file and keep a backup copy of your collection in this form.

In this article, we will look at the concept of “archiving” and learn how to archive files. And although it may look daunting, the process is actually quite simple.

What is archiving?

Archiving is the process of compressing information, that is, reducing its size. Perhaps almost everyone has heard about archiving. Let's try to figure it out in more detail. For example, your file takes up 1 MB of disk space. Archiving allows you to reduce the size of a document without losing the quality of the original information. That is, after compression it will weigh 700 KB. In addition, archiving allows you to combine several documents into one document at once, in other words, pack them. For example, you have about 25 text documents. To send them all in one letter, you will have to attach each document separately. And if you archive the entire folder, you will only have to attach one document - the archive. It's very convenient and fast.

Archiving files

First, you need to check whether your PC has a program for this. To do this, you need to right-click on any document. In the menu you should see the line “Add to archive”, “WinRar” or “7 Zip”. If there is such a line, then the archiver is already installed on your computer. If there is no line, then you will have to download WinRaR 7 Zip or any other archiving program. Archivers can be free or paid. WinRaR is a paid program, but 7 Zip can be downloaded for free.

programWinRar

Now we will learn to compress information using WinRar programs. To solve the problem, you need to right-click on the file or folder. A menu will open where you should select “WinRar”, and then “Add to archive” or “Add to”. In the window that appears, we can define compression parameters, that is, we can select what is needed if the file weighs a lot, determine the name of the future archive, where it will be saved, as well as additional options. TO additional options include the ability to delete the original file after compression, create a password-locked archive, a continuous archive, and so on. It is also possible to check the received archive after the archiving procedure. Define compression parameters and click “OK”.

A status window will appear where we can monitor how the compression procedure is progressing and how much longer it will take. You have to wait for it to disappear. If you decide to cancel the document archiving process or change the settings, you can cancel the process.

After the status window disappears, an archive will appear in the folder you specified. Now you know in WinRaR. You can compare how much disk space it takes up and how much the original file weighed. As a rule, archives weigh significantly less. However, this method will not be able to provide high compression for movies, music and images. To do this you will have to use another program.

Archiving data with 7 Zip program

7 Zip program is free. In this program, archiving files is also quite simple. You must also right-click on the folder or file that you want to add to the archive and select “7 Zip”. Then in additional menu select “Add to...”. The name of the archive may be different, but the extension will be zip. A status window will also appear showing the archiving progress. Once it disappears, archiving will be completed.

Now you know how to archive files and folders. It's quite simple, but it saves space on your hard drive and your time. You can choose which archiver, free or paid, you prefer. However, such a program is necessary on every computer, since most information on the Internet is stored in the form of archives.