Send the document by mail. How to send documents by email? Send in the body of an email
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If your computer's version of Microsoft Office includes Outlook and is the default method for sending email, you can send documents as attachments. You can also send Excel, Publisher, or Word files directly in the body of the message.
If Outlook is not your standard email application, you will need to make it one to use this feature. For more information, see Set Outlook as your default program for email, contacts, and calendar.
Open the file you want to send.
On the Quick Access Toolbar, click the Send to Recipient button to open the email message. The file will be placed in the body of the message.
Send .
Sending as an attachmentThe following instructions apply to Excel, PowerPoint, Project, Publisher, Visio, and Word.
Open the File tab.
Select the Send by email option, and then select one of the following options:
Send as attachment. An email message window will open with an attached copy of the file in its original format.
Send as PDF. An email message window will open with a copy of the PDF file attached.
Send as XPS. An email message window will open with a copy of the XPS file attached.
Note: PDF and XPS formats are not available in Project 2010.
Specify recipient aliases, enter a subject and body of the message (if necessary), and click the Send button.
Below are the instructions for the OneNote 2010 app.
Open the File tab.
Click Submit and select one of the following options:
Send the page by email as an attachment. An email message window opens with a copy of the file in original format and a copy of the file in web page format attached.
Send as PDF. An email message window will open with a copy of the PDF file attached.
Specify recipient aliases, enter a subject and body of the message (if necessary), and click the Send button.
Send in the body of an emailIn Excel, Publisher, and Word, you can send files directly in the body of an email message (rather than as an attachment). To do this, you need to add the Send to Recipient command to the Quick Access Toolbar. For information about adding commands to the Quick Access Toolbar, see
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VKontakte has a useful function for storing and transferring files, with their subsequent downloading. You can transfer a file by simply attaching it to a message. First, let's find out what files can be transferred using a contact.
Main supported file types:
.doc, .docx, .xls, .xlsx, .rtf - text documents.
.ppt, .pptx, .pdf, .djvu, .fb2 - presentations, books.
.png, .jpg, .gif, .psd, .ps - images.
.mp3 - Music.
And one small nuance: the size of the transferred file should not exceed 200 MB.
To bypass this limit, you can and should use archiver programs; how to use them skillfully is described in the article about transferring files by e-mail.
Now let’s answer the main question: “How to transfer a file using VKontakte?”
We go to our page, go to “My settings”, and then put a checkmark next to the “Documents” item.
Then a new item “Documents” should appear on the left panel, click on it. To upload the file, click “Upload document”.
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In the window that appears, click “Select file” and click.
After which you will see a download window with a loading indicator.
After downloading the file, you can download it or transfer it to a friend.
To transfer a file to a friend, you need to click on “Attach” in the message.
Select the file to transfer by clicking “Select file” and then “Send”.
For confidentially sending files on VKontakte, there is a tool that will help hide files, even if someone has access to the page!
There is also an alternative form of sending files through the "Dialog" window. During the dialogue, click on “Attach” (to the right of recent emoticons) and select the “Document” file, in which you can select or upload a document. There are separate items for audio, video and photos.
Say THANK YOU - this is how YOU thank the author!
If you need to transfer a file to your friend or work colleague, you do not have to use email for this; you can use VK, which supports transferring files and documents.
What are we doing? First of all, go to “My Settings” and in the “General” tab, put a checkmark next to the “Documents” item so that it appears in the menu.
We look in the menu and see the same “Documents” item:
Click on it.
There may already be a list of your documents that you downloaded or saved from VKontakte. To add a document, click on the button of the same name:
A window will appear. In it you will see file size limits and a list of supported files, including doc, docx, xls, xlsx, ppt, pptx, rtf, pdf, png, jpg, gif, psd, djvu, fb2, ps, etc. Click on the “Select file” button.
Select the file on your computer and upload it. After downloading, select its type (personal, educational, book, other), check the boxes if necessary and click “Save”.
File downloaded.
Now we are writing a message to a friend. Then click on the “Attach” button and select “Document”.
You must select a file that is already in your list of documents.
As you can see, it is attached to the message.
You send a message. This is how the user sees it:
You will need
- An email account on any service, a Word document ready to be sent, and an email address for the recipient of the letter.
Instructions
Log in to your profile on the email service and click on the icon for creating a new email. In different interfaces it may be called: “Create letter”, “New letter”, “Write”, etc.
Select the recipient from the contact list or enter the recipient’s e-mail, and also fill in the “Email Subject” field.
Check that you have filled out the “To” and “Subject” fields correctly and click on the “Submit” button.
If your mail is located on the Gmail service: click on the icon in the shape of a paper clip located in the bottom row of the mail sending field.
In the window that opens, select the desired file to send and click the “Open” button.
Check that all fields have been filled in, then send the letter with the document by clicking the “Send” button.
If your mail is located on the mail.ru service: open the file selection window by clicking the “Attach file” button, which is located above the letter text input field.
Select an attached file or multiple files and send an email with attached MS Word documents or other files by clicking the "Send" button located at the top and bottom of the new email sending screen.
Sources:
- How to send a document to Outlook 2013 from Word 2013
It is difficult to imagine a modern Internet user who would not use email. Often you need to send photographs, scanned documents, tables, video files by email. Sending documents by mail is not difficult. Regardless of which email you use, the principle of action will be approximately the same.
You will need
- - a computer connected to the Internet;
- - availability of files on the computer for transfer.
Instructions
Log in to your email inbox. Select the “Write a letter” option. In the letter template that opens, click “Attach file.” This will open a window with the entire file system of your computer.
Select the file you want to send. Click on it with the left mouse button. The file name will appear in a special line of the window. Click "Open". Wait until the file is completely downloaded. After downloading, the file name will appear in the list of attached files in the form of a letter. If you need to delete an attached document, click on the cross icon next to the file name.
Enter the recipient's address in the appropriate field of the letter template, and, if necessary, the subject and text of the letter. Click "Submit".
note
On the Mail.Ru portal, when sending a large file (over 30 MB in size), it is automatically uploaded to the [email protected] project. The storage period for files is 30 days from the date of posting. This type of download can only be used if JavaScript is enabled in the browser and the latest version of Flash player is installed. With this type of upload, you can attach up to 50 different documents to a letter, each of which is up to 1 GB in size. If JavaScript and the Flash player are not enabled, the downloader will automatically switch to the standard downloader, which allows you to attach up to 50 files with a total volume of 20 MB to the letter.
Helpful advice
The time it takes to load a document from your computer into an email depends on the speed of your Internet connection and the size of the file itself.
The possible size of an attachment file in a letter is determined, among other things, by the speed of the Internet connection. The recipient will not be able to receive large files with a low connection speed. It is better to compress such files with an archiver.
If you need to attach several documents to a letter, while selecting files from your computer, hold down the Ctrl key.
Sources:
- Help [email protected]
One of the main advantages of email is the ability to send not only text, but also files of any format. However, email services do not allow you to create messages that are too large, and therefore users are often faced with the issue of compressing letters.
You will need
- - electronic mailbox;
- - WinRar program.
Instructions
Leave the text in the body of the email. Attached files are additional information that “weights down” the message, so it is much more economical, in terms of volume, to insert the contents of all documents in the .txt format into the text input field. At the same time, be careful when copying text from .doc and .docx formats, because they also retain formatting (font color, spacing), which will be lost during transfer.
Minimize file size. If the data you are going to send takes up too much space, you can always edit it. For example, an image weighing 3-4 MB must be sent. Most likely, it is saved in a high-quality format: open the file using the Paint image editor and select “Save As”. Make sure that the "Name" field does not duplicate the name of any other file and set the save format to Jpeg. The resulting image will remain the same in appearance, but will weigh no more than a megabyte. Similar editing methods can be selected for almost any type of document - for example, the .docx format is much less voluminous than .doc, and .mp3 is several times smaller than .wav.
Use archivers. This software is designed to reduce the volume of files and consolidate them into separate archives. The most popular program is WinRar, which, after installation, is integrated into the system and linked to all files of compressed formats. The user needs to select all the documents that are attached to the letter, highlight them in Explorer with a common frame and, by right-clicking, select “Add to archive”. The archiving menu will open, where you should select the maximum compression level and click on the “Create archive” button. The resulting package will occupy an order of magnitude smaller volume than the individual files. Please note that if none is installed on the receiving computer, then you should create a self-extracting archive by checking the appropriate box in the menu.
Helpful advice
If you cannot compress the message to the required size, you can try sending it through another mail system.
You can send files in many ways. In most cases, this action may be limited by the size of the data or its format. Make sure in advance that you have an archiver program installed on your computer.
You will need
- - Internet access;
- - archiver program.
Instructions
To send small files, use a mailbox, which you can create if you don't have one. Choose to create a new letter, enter its text, attach files, having previously familiarized yourself with the size restrictions. In some cases, email services provide for downloading data in different formats, in particular this applies to multimedia content. In some cases, when the file size exceeds the allowed maximum, a link is automatically generated and added to the message. In such cases, the data is usually stored on the server for a limited amount of time.
Send data using special file-sharing sites. To do this, go to one of them, select the appropriate menu item and upload the files to the server, after which a link to download them will be generated. Specify your mailbox to receive notifications about the status of the file and to perform operations with it. After that, send the download link in a message.
Submit the file using forums, social networks and other tools. This is relevant for small data volumes. Also pay attention to the extensions of the sent items. If they are not supported by the service, add them to the archive using the WinRar program or its analogues, and then download.
Send the file via ICQ. This action is often available for files of almost all sizes, but only if the function is provided by the ICQ client of the sender and recipient. In most cases, when sending files, such clients use a direct connection to the computer, so the IP address of your computer will most likely be displayed to the interlocutor. The same applies to email clients.
Video on the topic
Helpful advice
Please check the content for viruses before sending.
You can transfer zipped files by attaching them to an email message or using a file-sharing resource. If the size of the archive exceeds the limit set by the mail service or website through which you send information, it makes sense to split the archive into several volumes.
Under some circumstances, you as a user may need to send some data using email services. We will talk about how you can send documents or an entire folder later in this article.
Touching upon the topic of transferring various types of data through the use of mail exchange services, one cannot fail to mention the fact that such an opportunity exists on literally every resource of the corresponding type. At the same time, in terms of use, the functionality can differ dramatically, confusing even experienced users.
Not all messaging services are capable of working with full file directories.
Please note that we have already touched on the topic of data transfer via mail. In particular, this applies to videos and various types of images.
If you need to transfer documents of this type, we recommend that you read the relevant articles on our website.
Yandex MailOnce upon a time, the Yandex company introduced functionality for users in their mail service that allowed them to send files to other people in three different methods. However, to access additional options, you will have to acquire Yandex Disk in advance.
Moving directly to the essence of the issue, it is necessary to make a reservation that documents can be sent by mail solely as attachments to a message.
The Yandex mail service still limits its users regarding the maximum amount of data and upload speed.
Another way to send data is to use documents previously added to Yandex Disk. At the same time, entire directories with many folders can also be attached to the letter.
Don’t forget to first activate Yandex Disk and place the data you are sending there.
The third and last method is rather additional and directly depends on the activity of the Disk. This method consists of using previously forwarded data from other messages.
The names of the sections are automatically translated into Latin.
You can only add one file at a time.
You can only view the contents of a folder with other files.
Due to the lack of any other means of sending documents, the analysis of this topic can be completed.
Mail.ruMail.ru mail in its functional structure is not very different from the previously mentioned service. As a result, when using this email box to send documents, you will not have any additional problems.
The administration of this site does not provide users with the ability to download file directories.
In total, Mail.ru has two full-fledged upload methods and one additional one.
In this case, multi-loading of data is supported.
For example, an empty archive cannot be processed by the system.
In the case of the second method, you will need to create the Mail.ru Cloud in advance and add files there that require attachment. To familiarize yourself with this functionality, you can read the corresponding article.
The last, but quite useful method for many users, will require you to have previously sent mail with attached data. Moreover, for the purpose of attaching documents, received rather than sent messages are quite suitable.
The recipient of the message will have the opportunity to perform certain actions on the files, depending on its format and type:
- Download;
- Add to Cloud;
- Look;
- Edit.
The user can also perform several general manipulations with the data, for example, archive and download.
We hope you were able to understand the process of sending files using mail from Mail.ru.
GmailGoogle's email service, although compatible with other well-known resources, still has a lot of differences. This especially applies to downloading, adding and using files within messages.
Gmail is more universal, since all Google services are interconnected.
The most convenient method for PC users is to send data by uploading documents to a message.
Be careful when sending large amounts of data. The service has some restrictions on the maximum size of attachments.
The second method is more suitable for those people who are already accustomed to using services from Google, including Google Drive cloud storage.
This method is the latest method to send data via email from Google. Therefore, work with this mail service can be completed.
RamblerThe Rambler service is in little demand on the Russian-language market of similar resources and provides a minimal number of opportunities for the average user. Of course, this directly applies to sending various types of documents by E-Mail.
Unfortunately, sending folders via Rambler mail is not possible.
To date, the resource in question provides only one method for sending data.
This email resource does not offer any other remarkable functionality.
In addition to all the information provided in the article, it is important to note that, if necessary, you can attach a folder with data, regardless of the site you are using. Any easy-to-use archiver, for example WinRAR, can help you with this.
By packaging and sending the documents as a single file, the recipient will be able to download and unpack the archive. In this case, the original directory structure will be preserved, and overall data corruption will be minimal.
