How to easily edit scanned documents. Practical help: how to transfer a scanned document into Word

Microsoft Office's Word text editor is installed on most users' computers. This is a convenient and practical program for typing and editing any information. The only annoying thing is that using such software it is almost impossible to open files that differ in format from doc. When this is necessary, the question arises: how to translate it into Word? A number of programs cope with this task quite simply. The most popular of them is Fine Reader. In a matter of seconds, it recognizes texts in various languages from images and easily translates them into doc format.

Program for scanned documents No. 1

The user does not need to have a scanner at hand. FineReader is a tool with which anyone can easily solve the problem of how to transfer a scanned document into Word from a flash drive, digital camera or mobile phone. The user just needs to connect the gadget to the computer and launch the program.

Interface and available tasks

After starting the program, the computer monitor will display a menu logically arranged by commands. FineReader's main tasks include:

saving the document in Word;
converting images from PDF to doc format;
just scan and save the image;
create a searchable PDF document;
moving photos to Word.

At this stage, the user can configure the color mode: color or monochrome, and recognition languages. The following languages are available for processing: English, Russian, Spanish, Italian, German. The user can also use a selection of artificially created languages: Esperanto, Interlingua, IDO.

If the user is faced with the task of scanning a document containing, for example, medical text, then the program will recognize the Latin font after the required checkbox is ticked. FineReader also sees formal languages. It successfully copes with the recognition of simple chemical formulas. A user who often works with documents in different languages can save his time by using the automatic settings feature.

An example of how to transfer a scanned document into Word

Let's consider the simplest problem. We have a document in Russian, scanned and saved on a flash drive. To transfer it to a Word document, you need to:

Launch the Abby FineReader program.
Insert the drive into the USB connector of the computer.
Select the “File in Word” menu item.
In the Explorer window that opens, specify the path to the image that needs to be converted.
Double-right-click on the selected file.

After all the above steps, the program begins to work independently. The FineReader window will then be divided into three columns. The first one will display all pages of the document. In the column located in the middle, the user can see which program is currently working with. The leftmost column remains empty during the recognition process.

Upon completion of work, the converted document automatically opens in Word. The user can only edit the text in those places where FineReader could not recognize the text and save it on his computer or flash drive.

Errors

It is clear that to the question of how to transfer a scanned document to Word, the answer turned out to be quite simple. But is everything always so rosy? Often the images are low resolution. And then FineReader gives an error instead of a finished file in doc format. But there is no reason to be upset. Many reasons that interfere with text recognition can be eliminated using the same FineReader. To do this, the program has a menu of “Edit” commands. By selecting it, the user has the opportunity to:

change resolution;
correct skewed scanned image;
adjust brightness and contrast;
crop, split and rotate a document and much more.

Scanner, Document, FineReader

Speaking about the functionality of the program for text recognition, I would like to say separately about the ability to work with various office equipment and gadgets. So, installing FineReader on the device’s hard drive eliminates the question for the user - how to scan a document to a computer?

The fact is that one device driver is not always enough to operate any office equipment. The scanner is no exception. As a rule, a disk with a program is included with it, which ensures operation of the device. But the functionality of such software is often limited.

FineReader is compatible with all scanners from well-known manufacturers. By installing it on your computer, the user can use this program as software for working with images. Documents can be simply scanned and saved; set the command to leave the captured image directly in Word; create PDF files. From them, translate texts into the Microsoft Office text editor. As a result, one small program can easily cope with such a task as scanning a document onto a computer, and can replace cumbersome graphic tools, while ensuring the smooth operation of the entire office.

Once you've finished searching for a document, you can open the document in Word to edit it. How to do this depends on the version of Office you have installed.

Scan a document to PDF and edit in Word

Advice: The conversion works best with documents that contain primarily text.

Scan the document according to the scanner instructions and save it on your computer as a PDF file.

In Word, select file > Open.

Navigate to the desired PDF file on your computer and click Open.

A message appears indicating that Word will convert the PDF file to an editable Word document. Click the button OK.

Step 1: Install Microsoft Office Imaging Document

Quit all programs.

Advice: We recommend that you print this section before closing all programs.

Open Control Panel: Right-click the Start button and then select Control Panel or enter Control Panel in the Windows search box.

On control panels click Programs, and then - Programs and components.

Right-click the name of the edition of Microsoft Office installed, or right-click Microsoft Office Word 2007(depending on whether Word is installed as part of Office or as a separate program) and click Change.

Select Add or remove components, and then click the button Continue.

In chapter Installation options Click the plus sign (+) next to the component Office Tools.

Click the arrow next to the component Microsoft Office Document Imaging, select an option Run everything from my computer, and then click the button Continue.

Step 2: Create a document that can be edited

Scan the document following the instructions for your scanner.

Before you continue, convert the resulting file to TIFF format. To do this, you can use Paint or another similar program.

You now have a document that you can edit. Don't forget to save the new file so you don't lose your changes.

Those people who actively work with documents and other textual information clearly see the need for scanning various materials. It is important to remember that to obtain high-quality documents, the presence of a scanner is not discussed at all. However, in certain situations, a photograph of the required text may also work, but the photograph must also be of high quality.

How to scan a document in Word

First of all, the document is scanned. For this case, it is better to choose the png or jpg format. The image size must also be impressive (from 400 dpi) so that there are no problems with recognition.
The resulting images are saved in a specific location, after which the text recognition program itself will be required. It is best to choose Adobe FineReader. This is a universal software that does not cause any complaints in terms of the quality of its work. It is important to note that after installing this program, the corresponding tab should appear in MS Word, therefore, using the functionality is significantly simplified.
Through Adobe FineReader, you need to select the “File” and “Open” menu item, select the necessary images. Next, the image processing menu will appear, we need to select the language that is used in the document, as well as some other options, including dictionaries and other settings (not so important for obtaining the result).
Click the “Recognize” button and wait for the process to complete. It is likely that not everything is recognized, so those words that the program could not identify will be highlighted in a different color and can be edited directly in the program.

If the text in the scanned document itself is slightly shifted, then in Adobe FineReader you need to select certain paragraphs of text using selection. This will ensure that the text is not missed during recognition.
As a result, you need to click on the “Save” button, after which you will be able to choose where to save the document, as well as its format. Of course, in the case of MS Word you need to choose the doc or docx extension.
If before saving it turns out that the document is divided into several columns, then you need to select the “Format” menu, then go to “Columns” and select “Single” so that the document looks simple and harmonious. Also in “Page Settings” there is the ability to customize margins, indents and fonts.

As a result, the document can be freely edited directly in the MS Office office suite. It is important to note that when recognizing a document directly in Word, formatting is even simpler, since the functionality is the same for both the source documents and the ones being recognized.

As for recognition from photographs or other materials, it is not so easy to obtain high quality recognition, since we are talking about displaced margins, indents and other details of documents, which will require a lot of time to correct.

The need to get a digital copy of your photos or text can arise at any time, so it will be useful to know how to scan documents from a printer to a computer. It is worth understanding that an MFP is meant - a multifunctional device that has a built-in scanner.

How to scan texts from a printer to a computer

There are two main options for scanning a document to your computer - as an image or as text. By default, the scanner creates a photo; if you put text in the copier, it cannot be edited in the future. For such a function to appear, you need to use a recognizer (special software) that will turn the picture into an editable format.

How to scan a document using the Scanner Wizard

Once you have connected the universal printer to your computer, installed the drivers, and carried out the initial setup for scanning, you can use the built-in functionality of Windows. The “Scanner Wizard” is suitable for this; the execution algorithm is as follows:

Turn on the scanner, lift the lid. Check that the glass is clean; if there is dust, wipe the surface.
Place the text or photo with the surface you want to scan facing down on the glass.
Close the lid.
Go to “Control Panel”, click on “Hardware and Sound”.
Find the “Devices and Printers” item and go to it.
Right-click on the icon with your MFP and select “Start Scanning”.
Set the scan options you want and click Preview.
A window will appear with a picture of what your scanned text will look like, if it turns out to be too dim, or vice versa, you can change the settings and click “Preview” again. If you are satisfied with everything, click “Scan”.
Save the result on your computer or send the file for printing.

Scan documents to your computer using special software

Along with any MFP there should be a disk with drivers and native software for this particular device. As a rule, the use of such programs provides an opportunity to achieve the most effective interaction with the device and obtain the best quality. For example, how to scan on a canon printer using this software:

After installing the device and software, open the list of programs.
Find the application for your printer model and launch it.
Click "Scan".
The program will prompt you to select the type, format, color or black and white scan and resolution. If you set all the parameters correctly, the result will be better.
Using Explorer, specify the path to save the final file. Give the document a name right away to make it easier to find later. If desired, the storage location can be removable media.
Preview the document to correct any shortcomings or immediately click the “Scan” button. Next, the MFP will recognize the data, after which you need to click “Save”.

How to scan personal documents with a printer

Official documents must be of high quality so that all elements are clearly visible and readable. This applies to important information: birth certificates, passports, IDs and similar documentation. Most often, ABBY FineReader is used for these purposes, but any other software with similar functionality may be suitable. Instructions on how to scan a document to a computer from a printer using a passport as an example:

Be sure to remove the cover, it will interfere during the procedure.
In the settings, set the following parameters: “grayscale”, resolution – 300 dpi (or dpi).
Unfold your passport on the first page and place it facing the glass. It is better to place it closer to the edge, leaving a small gap.
Close the lid of the device tightly; for more detailed copying, you can press it a little with your hand.
Click “Preview” and make sure that the color and detail of the letters are correct.
At the bottom, click “Scan” and wait until the device finishes recognizing the file. After that, check the picture and click “Save”.
Using a frame, select the area with the image (the passport itself), the empty fields should be outside it.
To store official data, you should select tif or bmp format.

How to scan photos to a printer

Nowadays, more often than not, people print digital photos from a computer, but sometimes a situation arises when they need to be scanned. It is important to set the settings correctly to ensure a high-quality image. The procedure for scanning a document to a computer from a printer is as follows:

Connect the MFP to your computer and turn it on. To digitize photographs, you need to check that they are free of stains, lint and other dirt.
The photo must be placed face down on the scanner glass.
It is better to scan a photo using. This option will provide the opportunity to make adjustments during preview.
In the application, specify the scanning type (black and white, color) and set the format to “Photo”.
Set the resolution to the maximum value. This way you can scan the photo in better quality.
If you want to scan a file well, you shouldn't change settings during the process or lift the lid.
After the procedure, save the file in any location convenient for you on your computer.
Use a graphic editor to adjust the image. It will give you more options than a scanner program.

How to save scanned documents

Some “native” applications for MFPs do not save scanned files, but simply open them in an application for viewing images. With this option, you simply press the key combination “Ctrl+S” and select the folder where the document should be placed. It is better to install software that has been tested by other users and can save scans automatically. Adobe Reader or DjvuReaser are popular among people. Simply set the image format and storage location.

The device may scan your file with black margins, and before saving them to your computer, be sure to trim them in the editor. The standard resolution is 150 dpi, for official references it is 300. The size of the final file is affected by the format in which you saved the scan, for example, jpg has the smallest value, and tif and bmp are much larger.

Video: how to scan a document in Word

Using the start window, you can create Word documents using a scanner or camera.

On the Scan tab, click Scan to Microsoft Word.
Select your device and set scanning options.
Click the Preview button or anywhere in the scan area.
Preview the resulting image, change the settings if necessary, and click Preview again.
Specify the settings for the selected format. The appearance and properties of the resulting document will depend on the settings you select.

Maintain formatting. The choice of formatting saving mode depends on how you will use the created document in the future:

Exact copyThe ability to edit the output document is limited, but the appearance of the document is preserved as accurately as possible.
Edited copyThe design of the output document may differ slightly from the original. The resulting document is easily edited.
Formatted textOnly fonts, their sizes and style, and division into paragraphs are saved. The resulting document contains continuous text written in one column.
Plain textOnly paragraph breaks are preserved. All text is formatted in the same font and placed in one column.

Recognition languages - you must correctly specify the document languages. For more details, see "Recognition languages".

Save pictures - check this option if you want to save illustrations in the received document.

Save headers and page numbers - headers and page numbers will be saved in the resulting document.

Image preprocessing settings... - you can set settings for processing image files, including detecting page orientation and automatically processing images. These settings can significantly improve the original image and produce more accurate conversion results. See "Image Processing Options" for details.

Other settings... - allows you to open Format Settings on the DOC(X)/RTF/ODT tab of the Settings dialog (menu Tools > Settings...) and set additional settings.

Click Scan to Microsoft Word.

Once launched, a task progress bar will appear on the screen, containing a progress bar and hints.

After scanning the current page is completed, a dialog for selecting further action will appear on the screen. Click Scan again to start scanning the next pages with the current settings, or Finish Scan to close the dialog.

Specify the folder to save the received Word document.

When the task is completed, a Microsoft Word document will be created in the specified folder. In addition, all images will be added to the OCR editor and available for processing.

help.abbyy.com

Download and Scan

To start the process:

This program will automatically select document fragments, pictures and tables, and, if necessary, rotate the scanned text in the desired direction. After scanning is completed, in this program you need to select a language to transcribe what was written. You can select it in the “Document language” drop-down window; if the downloaded scan is written in several foreign languages, you should select the automatic mode.

Editing

Convert to Word format

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how to transfer a scanned document into Word

Microsoft Office's Word text editor is installed on most users' computers. This is a convenient and practical program for typing and editing any information. The only annoying thing is that using such software it is almost impossible to open files that differ in format from doc. When this is necessary, the question arises: how to transfer a scanned document to Word? A number of programs cope with this task quite simply. The most popular of them is Fine Reader. In a matter of seconds, it recognizes texts in various languages from images and easily translates them into doc format.

Program for scanned documents No. 1

Interface and available tasks

After starting the program, the computer monitor will display a menu logically arranged by commands. FineReader's main tasks include:

saving the document in Word;
converting images from PDF to doc format;
just scan and save the image;
create a searchable PDF document;
moving photos to Word.

An example of how to transfer a scanned document into Word

Let's consider the simplest problem. We have a document in Russian, scanned and saved on a flash drive. To transfer it to a Word document, you need to:

Launch the Abby FineReader program.
Insert the drive into the USB connector of the computer.
Select the “File in Word” menu item.
In the Explorer window that opens, specify the path to the image that needs to be converted.
Double-right-click on the selected file.

Errors

change resolution;
correct skewed scanned image;
adjust brightness and contrast;
crop, split and rotate a document and much more.

Scanner, Document, FineReader

Speaking about the functionality of the program for text recognition, I would like to say separately about the ability to work with various office equipment and gadgets. Thus, installing FineReader on the device’s hard drive eliminates the question for the user: how to scan a document to a computer?

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How to Edit a Scanned Document in Word

Using the FineReader program, you can easily convert text from paper into a Word file and edit it if necessary.

You can find out all the stages of this procedure in the presented article.

A large number of users who work with documents are often faced with the need to copy text from paper into Word. In this case, the best choice would be to scan the text and then edit it.

This can be done using the modern FineReader program; it successfully converts an ordinary photograph obtained from a scan into a meaningful set of words.

Working with a document in FineReader

FineReader is the most current program for automatic recognition of a scanned document; it was created by Russian programmers. Its main advantages can be considered the ability to support a large number of languages, including even the most ancient ones.

In addition, this program allows batch processing of multi-page text.

Its advantages can also be called:

The trial version of this program can be downloaded from the official website; its only drawback is that there is a limitation there. You can process no more than fifty scanned pages of text for free.

The full version of the program costs about fifty dollars, and there is no such limitation.

Download and Scan

The very first step in working in FineReader is downloading and scanning the file.

To start the process:

Photo: recognition of simple documents

You can select it in the “Document language” drop-down window; if the downloaded scan is written in several foreign languages, you should select automatic mode.

Remove formatting from a document

Now we will look in more detail at how you can edit a scanned document in FineReader. In the presented image, tables, pictures and texts will differ in different colors.

These areas are decrypted automatically depending on their type. In the future, you can work with them in this program using a section called “Check Areas”; it is located in the right window of FineReader.

To remove any area from the document, you must select the “Delete area” button in the drop-down menu, and then you can click on the fragments that should be deleted.

It is allowed to destroy all pictures and tables, you can leave only the text necessary for recognition and further saving.

Video: How to convert an image into Microsoft Word

Editing

To select an area you need to do the following:

click on the “Select Text Area” button;
Press the left button to draw a frame around the borders of the text block.

And to select a picture or table you will need:

select the “Select Image area” or “Select Table area” button;
In the same way, circle the boundaries of the block with the left mouse button.

Many users are interested in whether it is possible to change the size of the selected fragment in the FineReader program. This is quite possible, you just need to click on the desired fragment and move the cursor over its border until a special italic appears.

It is on this that you need to click with the left mouse button and, holding it, change the size by moving the mouse up or down.

Convert to Word format

Once all areas have been selected and edited as needed, you can begin to recognize the written document and save it in Word format. To carry out such a procedure, click the “Convert” button in the program menu.

The user will need to wait a certain amount of time, after which he will be able to view the results of the work done. To save text, you must enter a file name, select a location and format for saving it.

To create a file in Microsoft Word format, you need to select “Rich Text Format (*.rtf)” in the window.

Final editing of a scanned document in Word

Photo: auxiliary functions of the program

After the manipulations have been carried out, the document will be created in Word format, the user can open it and compare it with the original. If any errors are identified, they can be easily edited in the normal program mode.

As a rule, the FineReader program perfectly recognizes what is written in any language, but if the quality of the source is poor, some words may be recognized incorrectly.

The FineReader program allows users to significantly save their time when processing text, tables or pictures from paper. In order to really appreciate all the benefits of working with it, you can download a free trial version of the program for fifteen days on the official website.

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How to scan in word 2010?

In this article we will take a closer look at how to scan in Word 2010 with the ability to subsequently edit text and images.

Performing a scan

Open the scanner settings - Start - “Devices and Printers” - an icon with the connected scanning equipment.
Place the document – text or photo – face down so that the edges do not extend beyond the scanner’s working area.

Press the scanner lid tightly onto the document. This is done in order to prevent light from entering the scanned area.
Set the resolution. Remember, the higher it is, the better the image quality. For photos and pictures you can set 600, for text documents 400-500 is enough. Click “Scan” and indicate the location where to save the finished file.