External field in Word. How to set fields in Word and customize them

In Word, you can customize margins or choose pre-made options for them. Word automatically sets one-inch margins for each page. You can also set margins for facing pages, extend margins from the inside edge of the document for binding, and change margin units.

On the tab Layout press the button.

Select the desired field configuration.

If a suitable field configuration is not available, select Custom fields to customize the fields yourself.

Selecting standard field options

Standard fields can be easily modified. The new settings are then saved to the template on which the document is based. Any new documents based on this template will automatically use the new margin settings.

Select new fields, click and select Custom fields.

In the dialog box Page settings click the button Default.

Create custom fields

More about fields

And select Custom fields. In the dialog box Page settings click the button Default

To change margins for part of a document, select the appropriate piece of text, and then enter new values for the margins in the window Page settings. In field Apply select option to selected text. Microsoft Word will automatically insert section breaks before and after the selection. If your document is already divided into sections, select the sections you want, and then change the field values.

To correct

Setting Margins for Spread Pages

Note: To change the margin width, select Custom fields at the bottom of the Fields collection. Enter new values in the fields Inside And Outside.

Add an outer binding margin in bound documents

An outer binding margin, which can be placed at the side, top, or inside margins of a document, is used to provide additional space for binding. This guarantees the safety of the text when stitching.

1. External binding margin

Setting the outer margin for binding

On the tab Page layout in Group Page settings select .

Click Custom fields.

In field Binding Enter a value for the binding margin width.

In field Binding position select value Left or Above.

Note: Field Binding position not available if options are selected Mirror fields, 2 pages per sheet or parameter Brochure. In these cases, the position of the binding is determined automatically.

View Page Fields

The boundaries of text in a Word document can be indicated by lines.

On the tab File click the button Options.

Click the button Additionally and then check the box Show text borders In chapter Show document contents.

Fields appear as dotted lines in the document.

Note: You can view them in Markup view or Web document view. Text boundaries are not indicated on printed pages.

Page Margin Options

Microsoft Word offers several options for page margins. You can use the default fields or customize your own.

Adding an outer margin for binding. The outer binding margin can be used to increase the side or top margin of the document you plan to bind. This guarantees the safety of the text when stitching.

1. External binding margin

2. Mirror fields for reversal

Setting margins for facing pages. Mirrored margins are used to set the settings for facing pages in duplex-printed documents, such as books or magazines. In this case, the margins of the left page are a mirror image of the fields on the right page, that is, the same internal and external margins are set for the pages.

Note: You can add an outer binding margin to a document with mirrored margins if you need additional binding space.

Creating a brochure. Using the parameter Brochure in the dialog box Page settings you can create a brochure. Using this same option, you can customize a menu, invitation, event program, or any other document with a center fold.

1. Word inserts one fold in the center

Once you've created a brochure, you can work with it like you would with any other document, inserting text, pictures, and other graphics into it.

Most printers require a minimum margin width because they cannot print text all the way to the edge of the page. If you try to set margins that are too narrow, Word will display a message One or more fields lie outside the printable area.

To automatically increase the margin width, click the button To correct. If you ignore this message and try to print the document without changes, Word will display another message asking for confirmation.

Minimum margin sizes vary by printer, printer driver, and paper size. For information about minimum margin sizes, see your printer user guide.

Change or set page margins

To change standard fields, select New Fields, click and select Custom fields. In the dialog box Page settings click the button Default, and then click the button Yes. The new settings are saved in the template on which the document is based. Any new documents based on this template will automatically use the new margin settings.

The Word program provides users with ample opportunities for editing documents: changing fonts and styles, changing fields in Word, dividing a document into sections, and much more.

How to split text into sections

The Word editor allows you to divide text into sections, each of which can be formatted. This function is indispensable when you need to set various parameters within one page. There are three ways to divide text into sections. The difference between them is where the text will be placed after the breakdown.

Gap Line

Word marks sections of a document with a double line marked “Section Break,” followed by the name of the section type. In viewing and printing mode, these marks are not visible. To insert a dividing line, follow these steps:

In the "Insert" command, select "Break to open a dialog box."
In the window that opens, select the required breakdown type, and then confirm your choice by clicking “OK”.

The break line is the same document symbol as the others, so working with it follows the general rules. To delete, you need to place the cursor on the left side and click the “Delete” button. If you place the cursor to the right, you will need to select the "Backspace" key. When the break bar is removed, the text becomes solid so all formatting options are automatically applied to the entire section.

Inserting a break line manually

By default, Word, after text reaches the bottom of the page, places it on a new page from the top line. But if you manually insert a break line, then you can start a new page anywhere. To do this you need to do the following:

In the "Insert" section, select "Break to open dialog box."
After that, click on the “New Page” line and then click “OK”.

On the page, the break will appear as one horizontal line. It will not be displayed either in viewing mode or in printout. To delete, you need to place the cursor on the corresponding line and click “Delete”.

How to set page margins?

Margins in Word are the empty space that exists between the text and the edges of the sheet. Each page has four margins: bottom, top, left and right. The margin settings you set will apply to the entire document as long as there are no breaks. If there are sections on the page, you can set fields for each separately.

Ruler

The easiest way to set fields is in Word using the mouse and ruler. In this case, the distance is determined visually, without indicating specific centimeters. If the ruler is not displayed, it can be displayed on the page. To do this, select the “View” command, and then the “Ruler” tab. To use the ruler, you need to set the page layout mode: View tab, Page Layout. The horizontal ruler is at the top of the page, and the vertical ruler is along the left edge. They make it possible to adjust the indentations on all sides.

The white part on each ruler indicates the active region. Understanding how to change a field in Word (left or right) is not difficult. You need to place the cursor on the corresponding marker of the horizontal ruler (a double-headed arrow should appear). The pointer must be dragged to the desired position. Similarly, change the top and bottom margins using a vertical ruler.

Control Panel

The “Page Options” window is another method to set fields in Word. This method is suitable when it is not possible to use the mouse or it is necessary to set fields in exact numbers. To do this, go to the “File” section, then “Page Settings”. In the window that opens, select “Fields” and enter the appropriate parameters. The “Sample” will clearly demonstrate what the page looks like with the specified values.

Binding

In cases where the finished document requires binding, sufficient space must be left. To do this, there is a “Binding” text field, where you need to enter a certain value that will be added to the left margin of each page. For documents that are printed on both sides, there is a “Mirror Margins” function. With its help, the value will be added to the left margin of every odd page and to the right margin of every even page.

In order to adjust fields in Word 2007, you can select the following items in the “Apply” list:

Page size and orientation

The standard document size is 8.5 x 11 inches, with lines of text running parallel to the short edge of the page. The parameters can be varied: you can choose from the proposed options or determine the dimensions yourself. If necessary, it is possible to arrange the sheet in landscape orientation.

Page size and orientation are specified as follows:

In the “File” section, select “Page Setup”.
In the “Paper Size” tab, specify the required values in the appropriate fields.
Then select a sheet.

The Apply list contains the following functions:

To the whole text.
To a specific section.
Until the end of the text.

Then confirm your choice by clicking “OK”.

Paper source

There are documents that should be printed on specific paper. For example, often the title page is letterhead. In Word, you can specify paper sources for each section of your documents. To do this you need to do the following:

Select the “File” section, and then the “Page Options” tab.
Click on "Paper Source".
In the “First Page” field, specify the paper source. It is necessary to take into account the features of the printer model.
The "Remaining Pages" tab will indicate the paper source for the entire document.
In the “Apply” list, select the appropriate function.

If the user works in Word 2003, fields can be entered not only in inches, but also in centimeters. To do this, you need to change the units of measurement in the “Parameters”, “Screen”, “Unit of Measurement” tab.

Entering headers and footers

If you need to enter headers and footers at the top or bottom of each page, you can do this as follows: in the “View” menu, select the “Header and Footers” tab. In the window that opens, you can set the necessary parameters. As a rule, a header and footer is not needed on the first page, therefore, before setting margins in Word and starting to work with the document, you need to perform simple steps: in the “File” section, select “Page Options”. In the tab that opens, select “Paper Source”, and then in the “Distinguish Headers and Footers” section, check the box next to the first page.

On the tab Layout press the button.

Select the desired field configuration.

If a suitable field configuration is not available, select Custom fields to customize the fields yourself.

Selecting standard field options

Select new fields, click and select Custom fields.

In the dialog box Page settings click the button Default.

Create custom fields

More about fields

And select Custom fields. In the dialog box Page settings click the button Default

To correct

Setting Margins for Spread Pages

Note: To change the margin width, select Custom fields at the bottom of the Fields collection. Enter new values in the fields Inside And Outside.

Add an outer binding margin in bound documents

An outer binding margin, which can be placed at the side, top, or inside margins of a document, is used to provide additional space for binding. This guarantees the safety of the text when stitching.

1. External binding margin

Setting the outer margin for binding

On the tab Page layout in Group Page settings select .

Click Custom fields.

In field Binding Enter a value for the binding margin width.

In field Binding position select value Left or Above.

View Page Fields

The boundaries of text in a Word document can be indicated by lines.

On the tab File click the button Options.

Click the button Additionally and then check the box Show text borders In chapter Show document contents.

Fields appear as dotted lines in the document.

Note: You can view them in Markup view or Web document view. Text boundaries are not indicated on printed pages.

Page Margin Options

Microsoft Word offers several options for page margins. You can use the default fields or customize your own.

1. External binding margin

2. Mirror fields for reversal

Note: You can add an outer binding margin to a document with mirrored margins if you need additional binding space.

1. Word inserts one fold in the center

Once you've created a brochure, you can work with it like you would with any other document, inserting text, pictures, and other graphics into it.

Minimum margin sizes vary by printer, printer driver, and paper size. For information about minimum margin sizes, see your printer user guide.

Change or set page margins

The Word program provides users with ample opportunities for editing documents: changing fonts and styles, changing fields in Word, dividing a document into sections, and much more.

How to split text into sections

Gap Line

In the "Insert" command, select "Break to open a dialog box."
In the window that opens, select the required breakdown type, and then confirm your choice by clicking “OK”.

The break line is the same symbol of the document as the others, so working with it follows the general rules. To delete, you need to place the cursor on the left side and click the “Delete” button. If you place the cursor to the right, you will need to select the "Backspace" key. When the break bar is removed, the text becomes solid so all formatting options are automatically applied to the entire section.

Inserting a break line manually

In the "Insert" section, select "Break to open dialog box."
After that, click on the line “ New page", And then click “OK”.

On the page, the break will look like one horizontal line. It will not be displayed either in viewing mode or in printout. To delete, you need to place the cursor on the corresponding line and click “Delete”.

How to set page margins?

Ruler

Control Panel

Binding

In order to adjust fields in Word 2007, you can select the following items in the “Apply” list:

Page size and orientation

Page size and orientation are specified as follows:

In the “File” section, select “Page Setup”.
In the “Paper Size” tab, specify the required values in the appropriate fields.
Then select a sheet.

The Apply list contains the following functions:

To the whole text.
To a specific section.
Until the end of the text.

Then confirm your choice by clicking “OK”.

Paper source

Select the “File” section, and then the “Page Options” tab.
Click on "Paper Source".
In the “First Page” field, specify the paper source. It is necessary to take into account the features of the printer model.
The "Remaining Pages" tab will indicate the paper source for the entire document.
In the “Apply” list, select the appropriate function.

Entering headers and footers

If you need to enter headers and footers at the top or bottom of each page, you can do this as follows: in the “View” menu, select the “Header and Footers” tab. In the window that opens, you can set the necessary parameters. As a rule, a header and footer is not needed on the first page, therefore, before setting margins in Word and starting to work with the document, you need to follow simple steps: in the “File” section, select “Page Options”. In the tab that opens, select “Paper Source”, and then in the “Distinguish Headers and Footers” section, check the box next to the first page.

From this article you will learn:
how to reduce or increase document margins
how to make updatable fields
how to block and unblock field changes
how to remove updated fields

Margins can mean the margins from the left and right edges, top and bottom, to the text in the document. By default in WORD 2003 their size is 2.54 cm. If you want increase or decrease the workplace, then you need to change their size. Use the File Menu - Page Setup, Fields tab. In the Sample window you can see how your document changes. Also note Apply to the entire document or from this page to the end of the document. If your work will be in a binder, then make the Left Margin or Binding 4-6 cm in size. And then it will look beautiful and neat.
Or you can simply use a ruler while creating a document. Moving the cursor to the blue fields on the ruler, a double-sided arrow will appear. Pull it and set the margin size manually. This can be done on a horizontal ruler for left and right, and on a vertical ruler for top and bottom margins.

The Word program provides users with extensive capabilities for editing documents: changing fonts and styles, changing fields in Word, dividing a document into sections and almost everything else.

How to split text into sections

The Word editor allows you to divide text into sections, any of which can be formatted. This function is irreplaceable in this case, when you need to set different characteristics within the boundaries of one page. There are three methods for breaking text into sections. The difference between them is where the text will be located after the breakdown.

Gap Line

Word marks sections of a document with a double line marked “Section Break,” followed by the title of the section type. In viewing and printing mode, these marks are not visible. To insert a dividing line, you need to perform the following steps:

In the “Insert” command, select the “Break to open a dialog box” item.
In the window that opens, select the desired type of breakdown, and then confirm your choice by clicking “OK”.

The break line is the same emblem of the document as the others, therefore work with it is carried out according to general rules. To delete, you need to place the cursor on the left side and press the “Delete” button. If you place the cursor on the right, you will need to select the “Backspace” button. When the break line is removed, the text becomes continuous, so all formatting characteristics are automatically applied to the entire section.

Inserting a break strip manually

By default, the Word program, after the text reaches the bottom edge of the page, places it on the new page from the top line. But if you insert a break line manually, then you can start a new page anywhere. To do this, you need to do the following:

In the “Insert” section, select “Break to open a dialog box.”
Then click on the line “New Page”, and then click “OK”.

On the page the gap will look like one horizontal stripe. It will not be displayed either in viewing mode or in printout. To delete, you need to place the cursor on the appropriate line and press “Delete”.

How to set page margins?

Margins in Word are the empty space that exists between the text and the edges of the sheet. Any page has four fields: bottom, top, left and right. The margin characteristics you set will apply to the entire document unless there are breaks. If there are sections on the page, you can set fields for each separately.

Ruler

The easiest way to set fields in Word is to use the mouse and ruler. In this case, the distance is determined visually, without indicating specific cm. If the ruler is not displayed, it can be displayed on the page. To do this, select the “View” command, and then the “Ruler” tab. To use the ruler, you need to set the page layout mode: “View” tab, “Page layout”. The horizontal ruler is located at the top of the page, and the vertical ruler is along the left edge. They make it possible to adjust the indentations on all sides.

The white part on each ruler shows the active area. Understanding how to change a field in Word (left or right) is not difficult. It is necessary to place the cursor on the corresponding marker of the horizontal ruler (a double-headed arrow should appear). The pointer must be dragged to the appropriate position. Similarly, change the upper and lower margins using a vertical ruler.

Control Panel

The “Page Characteristics” window is another way to set fields in Word. This method is suitable in this case, when there is no ability to use the mouse or you need to set the fields in clear numbers. To do this, you need to go to the “File” section, then - “Page Characteristics”. In the window that opens, select the “Fields” item and enter the appropriate characteristics. The “Sample” will clearly demonstrate how the page with the indicated values looks.

Binding

In this case, when the finished document needs binding, you need to leave a lot of space. To do this, there is a “Binding” text field, where you need to enter a certain value that will be added to the left margin of each page. For documents that are printed on both sides, there is a “Mirror Fields” function. With its help, the value will be added to the left margin of each odd page and to the right margin of each even page.

In order to format text and adjust fields in Word 2007, you can select the following items in the “Apply” list:

Page size and orientation

The standard document format is 8.5 x 11 inches, and lines of text are placed parallel to the short edge of the page. The characteristics may be different: you can choose from the proposed options or find the sizes without the help of others. If necessary, it is possible to arrange the sheet in landscape orientation.

The page size and orientation are indicated as follows:

In the “File” section, select “Page Characteristics”.
In the “Paper Size” tab, specify the required values in the appropriate fields.
Then select the type of sheet orientation.

The “Apply” list contains the following functions:

To the whole text.
To a specific section.
Until the end of the text.

Then confirm your choice by clicking “OK”.

Paper source

There are documents that must be printed on certain paper. For example, often the title page is a letterhead. In Word, you can specify paper sources for each section of documents. To do this, you must perform the following steps:

Select the “File” section, and then the “Page Characteristics” tab.
Click on “Paper Source”.
In the “1st page” field, indicate the paper supply source. It is necessary to take into account the features of the printer model.
The “Other Pages” tab will indicate the paper source for the entire document.
Find the appropriate function in the “Apply” list.

If the user works in Word 2003, fields can be entered not only in inches, but also in centimeters. To do this, you need to change the units of measurement in the “Characteristics”, “Screen”, “Unit of Measurement” tab.

Entering headers and footers

If you need to enter headers and footers at the top or bottom of each page, you can do this as follows: in the “View” menu, select the “Header and Footers” tab. In the window that opens, you can set the desired characteristics. Usually, a header and footer is not needed on the first page, therefore, before setting the fields in Word and starting to work with the document, you need to perform the usual steps: in the “File” section, select “Page Characteristics”. In the tab that opens, select “Paper Source”, and then in the “Distinguish Headers and Footers” section, check the box next to the first page.

There are also requirements for document field parameters, which installed in Microsoft Word.

In simple terms, document margins define the top, left, right and bottom borders of the text: text cannot go beyond the margins.

The example below graphically shows the margin sizes of a specific document with the following settings: left margin - 3 cm (or 30 mm), top margin - 2 cm (or 20 mm), right margin - 1 cm (or 10 mm), bottom margin - 2 cm (or 20 mm).

It should be noted that the sizes of the left and right margins, as a rule, will correspond to the distance from the left (right) border of the text to the end of the document (to the end of the sheet, if the document is printed), which can be checked by measuring the printed document with a ruler. As for the top and bottom margins, the indent sizes of the actual page may not correspond to them, which is due to the presence of additional settings for the page header and footer parameters.

It is not surprising that the left margin requirements are usually at least 3 cm, which is due to the need for free space on the left side of the document pages for their subsequent binding or binding.

Similar requirements are found in regulatory legal acts devoted to office work in executive authorities and local government. So, for example, in paragraph 19 of the Standard Instruction on record keeping in the central executive authorities, the Council of Ministers of the Autonomous Republic of Crimea, local executive authorities, approved by Resolution of the Cabinet of Ministers of Ukraine dated November 30, 2011 No. 1242, it is stated that “ Document forms must have the following margins (millimeters): 30 - left, 10 - right, 20 - top and bottom«.

The above highlights the importance of skill set document margins in Word not only for the correct preparation of scientific works when studying at a university, but also for further practical activities.

Let's consider ways document margin settings in Word, using Word 2010 as an example:

1. A method for setting document margins in Word using the menu.

Go to the ribbon menu in Microsoft Word 2010 (a similar menu in Word 2007 and 2013) to the “Page Layout” ribbon. Select the “Fields” option, and then in the menu that opens, click on the “Custom Fields” menu item.

We set the field values we need in the window that opens, called “Page Options” (see below):

Setting margins in the Page Setup window

2. A method for adjusting document margins using the Word ruler

This method will be discussed later with the attachment of my video tutorial.

You may find that the default page layout settings in Word are not sufficient for the document you want to create. In this case, you will want to change these settings. For example, if you are printing on a different size of paper, you will want to resize your document page to fit the paper. Additionally, you can change the page formatting depending on the type of document you are creating.

In this tutorial, you'll learn how to change page orientation, page size, and page margins.

Word offers various options page layout and parameters formatting, which affect how document content is displayed on the page. You can adjust the page orientation, page size, and margins depending on how you want your document to look.

To change the page orientation:

Landscape means the page will be oriented horizontally, while Portrait means the page will be oriented vertically.

To change the page size:

To format page margins:

Click on the Fields command and a drop-down menu will appear. The Normal option is selected by default.
Click on the option with previously specified field sizes that suits you.

To use custom fields:

On the Page Layout tab, select Margins.
Select Custom Fields. The Page Setup dialog box appears.
Enter margin sizes for each side of the page and click OK.

Page Setup Dialog Box

Just above, you learned how to open the Page Setup dialog box from the drop-down menu of the Fields command. As you become more familiar with Word, you may find that you may need to use the Page Setup dialog box much more often to adjust margins and other settings. To open the window faster, you can use the shortcut, which is conveniently located on the Page Layout tab.

To open the Page Setup dialog box:

Select the Page Layout tab.
Click on the small arrow in the lower right corner of the Page Settings group.

What do you usually do as soon as you open a blank sheet of MS Word: do you immediately start typing, or do you spend a few seconds tidying up the margin sizes and setting the default font not to the standard Calibri, but to the more familiar Times New Roman? If the first, I can congratulate you, you know the text editor you work in well. What if it's the second one? Then congratulations too - you have finally found an article that will allow you to once and for all get rid of a number of annoying little things before starting work.

Changing the size of fields in a text document MS Word

It depends on you, but to me the standard margin size in MS Word documents seems excessive. 3 centimeters on the left, 2 centimeters at the top and bottom - I will use something like this only if I decide to write a novel, and they will pay me for each additional page. It’s not at all difficult to customize the fields; the program offers two modes for this: manual and automatic.

We set up the fields manually - drag the mouse to this part of the sheet, and drag it back and forth

In manual mode, you need to move the mouse pointer to the “ruler” above the sheet (or right-left-bottom), catch the moment when the cursor takes the form of a double-headed white arrow, and then hold down the left mouse button, and while holding it, move the mouse to decrease or increase the width fields.

A preset set of field blanks. Pay attention to the top type - the last document I used had the dimensions indicated in it

In automatic mode, just go to Page Layout tab, And in the “Page Setup” group, use the “Margins” tool. When you click on it, a small list of templates will open, containing several standardized forms of document fields. Click on the one you like best, and the selected margin size will be set for the entire document. Please note that the topmost line of the templates (“last custom value”) “remembers” the field settings that you last used when editing the document.

In general, any of the methods is quite simple and suitable even for a beginner. Another thing is that all our torment is, in fact, a one-time procedure - they are saved only in this specific document, and when creating a new one, we will have to start fiddling with the fields again.

Adjusting the default size of fields specified in MS Word

Let's save ourselves some extra seconds and show this stupid program who's the boss of this computer! Now we will force MS Word to remember our preferences regarding field sizes once and for all, and we will make sure that the size we need will be set in every new document from the moment it is opened, without any manipulations with the mouse and buttons at all.

Yes, there is a third way to set margin sizes in MS Word. The most accurate.

First of all, let's set the fields in accordance with our ideas about beauty. For me it's 2 cm on the left, 1.5 cm on top and bottom, 1 cm on the right. I already said above that there are 2 ways to change the size of fields, and I was a little disingenuous. There is a third way, I would call it the most accurate. Let's go to Page Layout tab, select a tool "Fields", and click on its lowest point "Custom fields..."(the same window can be called up by clicking on the small arrow located in the lower right corner of the “Page Options” tool group).

A window has opened for us. For now we are only interested in the top group called “Fields”. Do you see? That is why I called this method of defining fields the most accurate - here you just need to enter the required numbers in the appropriate boxes, and you don’t have to break your eyes adjusting the width “along the ruler”.

Default. Simple, right?

Everything is fine? Well, great, click the bottom button: "Default" and we answer the question in the affirmative that the changes made will be applied to all documents using the template NORMAL.

Are you going to set your default field set? Certainly.

All? Almost all. Close your MS Word document (with or without saving, it doesn’t matter). If nothing else happens, congratulations, you just got rid of the margin problem. From now on and forever (or rather, until you reinstall windows :)), the default size of document fields in MS Word will be the one you just entered.

The main thing is to remember the address of the folder where the templates are located, in the screenshot it is at the very top

What if it happened? Or rather, the “Saving Document” window opened, prompting you to rename the template Normal.dotm? This means that you most likely have problems with access rights to files from the application. It doesn't matter - rename your template to something like Normal1.dotm and save. Then manually go to the folder where the templates are stored (you will see the path to the folder in the address bar), delete the old Normal.dotm, and rename the new Normal1.dotm you just created to Normal.dotm

That's all for sure now.