The program scans and translates into Word. Text recognition from PDF to WORD
When working with text documents, very often there is a need to type text from an already printed document. This kind of work is not very pleasant and takes a lot of time.
Fortunately, there are now programs that can significantly simplify and speed up the solution of such problems. Using these programs, you can quickly convert a scanned document into the Word text editor format and avoid the routine work of typing.
In this article we will demonstrate how this is done using the ABBY Finereader 12 Professional program as an example. If you do not have just such a program, then you can replace it with another version of ABBY Finereader or a completely different program from another developer. For example, you can use CuneiForm, Free OCR, Readiris Pro or SimpleOCR.
Step No. 1. Launch ABBY Finereader and open the scanned document.
The first step is to launch the ABBY Finereader program. After starting the program, you need to click on the “Open” button on the toolbar.
After this, a window will appear to open the scanned document. Select an image or several images and click the “Open” button.
Additionally, instead of using the Open button, you can simply drag and drop scanned images into ABBY Finereader.
Step No. 2. Wait for ABBY Finereader to analyze the selected image.
Next, you need to wait until the ABBY Finereader program analyzes the images you have selected and recognizes the text on them. The time required for analysis depends on the number of selected images and the performance of your computer.
When image analysis is complete, a message appears with a Close button.
Click on the “Close” button and proceed to the next step.
Step No. 3. Convert the scanned document to Word format.
Once the analysis is complete, the scanned document can be converted to Word format. To do this, ABBY Finereader has a “Save” button.
After clicking the “Save” button, a window will appear to save the scanned document in text format. In this case, you can choose one of many text formats (DOC, DOCX, RTF, ODT, PDF, HTM, TXT, XLS, XLSX, PPTX, CSV, FB2, EPUB, DJVU). In order to easily edit a document in the Word editor, select the “Microsoft Word Document 97-2003 (*.doc)” format or the “Microsoft Word Document (*.docx)” format.
After saving the document in Word format, a word processor will open and you can start editing the scanned document.
What to do if it is not possible to install the program?
If you do not have the opportunity to install the programs described above, then you can use online analogues. The most advanced online service of this kind is. This service allows you to convert a scanned document into Word format, as well as other popular text formats.
The disadvantages of ABBY Finereader Online include the fact that this online service requires registration and only processes 10 pages of scanned text for free. To process more pages, you need to buy a subscription, which costs from $5 per month.
Hello. Today I will tell you how scan text into Word document. Why do this? The answer is obvious, for further text editing. After all, the image will not be so easy to edit. What is better to use, a program or an online service to translate scanned text into a Word document? I will talk about this later in the article.
In order to speed up and simplify the task as much as possible, I was looking for sites where you can convert a scanned document to Word format online. To do this, I had to scan first and then convert. I’ll say right away that many sites limit the number of translations in Word, and for unlimited conversion you need to pay. I managed to find a couple of sites that solve this problem in an unlimited way, but I won’t share it because convert scanned text to Word online turned out to be a waste of time. Text recognition percentage is very low, it would be easier to retype the document from scratch.
In that case, if online tools currently do not translate scanned documents into Word well, then how to do this as efficiently as possible? Read about this further in the article, I will provide clear instructions.
After walking around for a few more minutes, I found a program called ABBYY FineReader Professional. Surely you have already heard about her. Downloaded it here http://nnm-club.me/forum/viewtopic.php?t=851116, easy to install and works great.
ABBYY FineReader can convert scanned documents not only into Word, but also into PDF and many other text and magazine formats.
It's very easy to use. Install and launch. On the monitor you should see a window like the one below in the screenshot.
There is nothing complicated here, it is intuitively clear that in our case you need to click on "Scan to Microsoft Word". Then we will see the scanning settings window, in which you can not change anything.
Let's give the program a difficult task - scan and recognize a book page. Place a book or any other document on the scanner and click scan. The program starts scanning and then should automatically recognize the document. If automatic recognition does not occur, then right-click on the scanned document and click “Recognize”. Below in the screenshot you can see the result I got.
Further click on the Word icon at the top and the document will be saved in the text format of a Microsoft Word document. Of course, you need to take into account that the recognized text must be re-read, because in any case errors are possible.
Ask questions, write comments. Thank you for your attention.
How to edit a scanned document in word. How to save a scanned document in word format
Scan to Microsoft Word
Using the start window, you can create Word documents using a scanner or camera.
- On the Scan tab, click Scan to Microsoft Word.
- Select your device and set scanning options.
- Click the Preview button or anywhere in the scan area.
- Preview the resulting image, change the settings if necessary, and click Preview again.
- Specify the settings for the selected format. The appearance and properties of the resulting document will depend on the settings you select.
- Maintain formatting. The choice of formatting saving mode depends on how you will use the created document in the future:
- Exact copyThe ability to edit the output document is limited, but the appearance of the document is preserved as accurately as possible.
- Edited copyThe design of the output document may differ slightly from the original. The resulting document is easily edited.
- Formatted textOnly fonts, their sizes and style, and division into paragraphs are saved. The resulting document contains continuous text written in one column.
- Plain textOnly paragraph breaks are preserved. All text is formatted in the same font and placed in one column.
When the task is completed, a Microsoft Word document will be created in the specified folder. In addition, all images will be added to the OCR editor and available for processing.
help.abbyy.com
Download and Scan
To start the process:
This program will automatically select document fragments, pictures and tables, and, if necessary, rotate the scanned text in the desired direction. After scanning is completed, in this program you need to select a language to transcribe what was written. You can select it in the “Document language” drop-down window; if the downloaded scan is written in several foreign languages, you should select the automatic mode.
Editing
Convert to Word format
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how to transfer a scanned document into Word
Microsoft Office's Word text editor is installed on most users' computers. This is a convenient and practical program for typing and editing any information. The only annoying thing is that using such software it is almost impossible to open files that differ in format from doc. When this is necessary, the question arises: how to transfer a scanned document to Word? A number of programs cope with this task quite simply. The most popular of them is Fine Reader. In a matter of seconds, it recognizes texts in various languages from images and easily translates them into doc format.
Program for scanned documents No. 1
The user does not need to have a scanner at hand. FineReader is a tool with which anyone can easily solve the problem of how to transfer a scanned document into Word from a flash drive, digital camera or mobile phone. The user just needs to connect the gadget to the computer and launch the program.
Interface and available tasks
After starting the program, the computer monitor will display a menu logically arranged by commands. FineReader's main tasks include:
- saving the document in Word;
- converting images from PDF to doc format;
- just scan and save the image;
- create a searchable PDF document;
- moving photos to Word.
At this stage, the user can configure the color mode: color or monochrome, and recognition languages. The following languages are available for processing: English, Russian, Spanish, Italian, German. The user can also use a choice of artificially created languages: Esperanto, Interlingua, IDO.
If the user is faced with the task of scanning a document containing, for example, medical text, then the program will recognize the Latin font after the required checkbox is ticked. FineReader also sees formal languages. It successfully copes with the recognition of simple chemical formulas. A user who often works with documents in different languages can save his time by using the automatic settings feature.
An example of how to transfer a scanned document into Word
Let's consider the simplest problem. We have a document in Russian, scanned and saved on a flash drive. To transfer it to a Word document, you need to:
- Launch the Abby FineReader program.
- Insert the drive into the USB connector of the computer.
- Select the “File in Word” menu item.
- In the Explorer window that opens, specify the path to the image that needs to be converted.
- Double-right-click on the selected file.
After all the above steps, the program begins to work independently. The FineReader window will then be divided into three columns. The first one will display all pages of the document. In the column located in the middle, the user can see which program is currently working with. The leftmost column remains empty during the recognition process.
Upon completion of work, the converted document automatically opens in Word. The user can only edit the text in those places where FineReader could not recognize the text and save it on his computer or flash drive.
Errors
It is clear that to the question of how to transfer a scanned document to Word, the answer turned out to be quite simple. But is everything always so rosy? Often the images are low resolution. And then FineReader gives an error instead of a finished file in doc format. But there is no reason to be upset. Many reasons that interfere with text recognition can be eliminated using the same FineReader. To do this, the program has a menu of “Edit” commands. By selecting it, the user has the opportunity to:
- change resolution;
- correct skewed scanned image;
- adjust brightness and contrast;
- crop, split and rotate a document and much more.
Scanner, Document, FineReader
Speaking about the functionality of the program for text recognition, I would like to say separately about the ability to work with various office equipment and gadgets. Thus, installing FineReader on the device’s hard drive eliminates the question for the user: how to scan a document to a computer?
The fact is that one device driver is not always enough to operate any office equipment. The scanner is no exception. As a rule, a disk with a program is included with it, which ensures operation of the device. But the functionality of such software is often limited.
FineReader is compatible with all scanners from well-known manufacturers. By installing it on your computer, the user can use this program as software for working with images. Documents can be simply scanned and saved; set the command to leave the captured image directly in Word; create PDF files. From them, translate texts into the Microsoft Office text editor. As a result, one small program can easily cope with such a task as scanning a document onto a computer, and can replace cumbersome graphic tools, while ensuring the smooth operation of the entire office.
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How to Edit a Scanned Document in Word
Using the FineReader program, you can easily convert text from paper into a Word file and edit it if necessary.
You can find out all the stages of this procedure in the presented article.
A large number of users who work with documents are often faced with the need to copy text from paper into Word. In this case, the best choice would be to scan the text and then edit it.
This can be done using the modern FineReader program; it successfully converts an ordinary photograph obtained from a scan into a meaningful set of words.
Working with a document in FineReader
FineReader is the most current program for automatic recognition of a scanned document; it was created by Russian programmers. Its main advantages can be considered the ability to support a large number of languages, including even the most ancient ones.
In addition, this program allows batch processing of multi-page text.
Its advantages can also be called:
The trial version of this program can be downloaded from the official website; its only drawback is that there is a limitation there. You can process no more than fifty scanned pages of text for free.
The full version of the program costs about fifty dollars, and there is no such limitation.
Download and Scan
The very first step in working in FineReader is downloading and scanning the file.
To start the process:
Photo: recognition of simple documents
This program will automatically select document fragments, pictures and tables, and, if necessary, rotate the scanned text in the desired direction. After scanning is completed, this program requires you to select a language to transcribe what is written.
You can select it in the “Document language” drop-down window; if the downloaded scan is written in several foreign languages, you should select automatic mode.
Remove formatting from a document
Now we will look in more detail at how you can edit a scanned document in FineReader. In the presented image, tables, pictures and texts will differ in different colors.
These areas are decrypted automatically depending on their type. In the future, you can work with them in this program using a section called “Check Areas”; it is located in the right window of FineReader.
To remove any area from the document, you must select the “Delete area” button in the drop-down menu, and then you can click on the fragments that should be deleted.
It is allowed to destroy all pictures and tables, you can leave only the text necessary for recognition and further saving.
Video: How to convert an image into Microsoft Word
Editing
To select an area you need to do the following:
- click on the “Select Text Area” button;
- Press the left button to draw a frame around the borders of the text block.
And to select a picture or table you will need:
- select the “Select Image area” or “Select Table area” button;
- In the same way, circle the boundaries of the block with the left mouse button.
Many users are interested in whether it is possible to change the size of the selected fragment in the FineReader program. This is quite possible, you just need to click on the desired fragment and move the cursor over its border until a special italic appears.
It is on this that you need to click with the left mouse button and, holding it, change the size by moving the mouse up or down.
Convert to Word format
Once all areas have been selected and edited as needed, you can begin to recognize the written document and save it in Word format. To carry out such a procedure, click the “Convert” button in the program menu.
The user will need to wait a certain amount of time, after which he will be able to view the results of the work done. To save text, you must enter a file name, select a location and format for saving it.
To create a file in Microsoft Word format, you need to select “Rich Text Format (*.rtf)” in the window.
Final editing of a scanned document in Word
Photo: auxiliary functions of the program
After the manipulations have been carried out, the document will be created in Word format, the user can open it and compare it with the original. If any errors are identified, they can be easily edited in the normal program mode.
As a rule, the FineReader program perfectly recognizes what is written in any language, but if the quality of the source is poor, some words may be recognized incorrectly.
The FineReader program allows users to significantly save their time when processing text, tables or pictures from paper. In order to really appreciate all the benefits of working with it, you can download a free trial version of the program for fifteen days on the official website.
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How to scan in word 2010?
In this article we will take a closer look at how to scan in Word 2010 with the ability to subsequently edit text and images.
Performing a scan
- Open the scanner settings - Start - “Devices and Printers” - an icon with the connected scanning equipment.
- Place the document – text or photo – face down so that the edges do not extend beyond the scanner’s working area.
- Press the scanner lid tightly onto the document. This is done in order to prevent light from entering the scanned area.
- Set the resolution. Remember, the higher it is, the better the image quality. For photos and pictures you can set 600, for text documents 400-500 is enough. Click “Scan” and indicate the location where to save the finished file.
Saving scans in Word 2010
- Open a Word 2010 document. In the top menu, select the “Insert” function, the “Pictures” option.
- In the window that opens, select the folder where you saved the scanned document. Then select the file and click the Insert button.
Scanning with RiDoc program
This RiDoc software allows you to save a scanned file in Word 2010. Download and install the program on your computer. Open it and start scanning:
- In the top menu, click on the “Scanner” function and select the connected device.
- To save the document in Word, select the “MS Word” button.
- Now we merge the scanned images using the “Glue” function on the taskbar.
- Then click “PDF” and save the resulting document to your desktop or a convenient folder.
Scanning with Adobe FineReader.
The program is considered the most convenient for scanning and subsequent recognition of documents.
- Launch FineReader on your PC. Click “File”, then “Scan”. If you have a scanned image, then you can simply open it, recognize it, and then edit it.
- Select "Black and white drawing and text" if your priority is a text document.
- A scanned image will appear on the screen, where you need to select the required areas and indicate their type - text, picture or table.
- Next, click on the selected block and click “Recognize”. As a result, text will appear on the right that can be edited.
The article on how to scan in Word 2010 was written with the support of specialists from the copy center Printside.ru
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Save a file - Office Support
Save Document Dialog Box in Windows 7 and Windows Vista
You can also save the file to a new location using the navigation pane. 
1. In the address bar, select or specify the folder path.
2. To quickly view frequently used folders, use the navigation pane.
Microsoft Windows XP Save Document Dialog Box
You can also save the file to a new location using the Folder list or to locations saved in the My Locations panel. 
1. Select a folder from the Folder list.
2. To quickly view frequently used folders, use the "My Addresses" panel.
3. Click the arrow button to display other file types.
When working with official documents, you often have to manually type text printed on paper. Alas, there are no uniform requirements for document flow in the Russian Federation, and each organization uses its own formats and rules. To reduce the time spent on typing, special programs and services are used that “convert” scanned documents into an editable version for the user. For example, having received a document in a jpg version (picture), in a matter of minutes you can convert it to Word format, without wasting precious time on manual typing. How to transfer a scanned document to Word?
As a rule, scanned documents are published in .jpg, .tiff, .bmp format and cannot be edited. If the scanner supports converting scanned documents to PDF, then this type of file can be edited using any PDF editor, for example Acrobat Pro. But what if you need to edit a scanned document in “picture” format?
It is for these cases that text recognition programs have been developed. One of the popular software in this segment of the software market is ABBYY FineReader. Using a fine reader, you can recognize texts from any media, be it a picture with text or a PDF file.
Open ABBYY FineReader and drag the documents required for recognition into the program window.
After adding files, click on the “Recognize all” button and wait for the process to complete.
The text recognized by ABBYY FineReader will be displayed on the right side of the screen. To save all the text in one file, click the “Save” button and select “Save Results Wizard”
Select the “Microsoft Word” application, select the “All pages” item with the trigger and click “OK”.
The program automatically exports the text to a Word document, which can be edited later.
You don’t have this program installed or don’t have a scanner at hand, but you urgently need to convert paper documents into electronic form? An Android smartphone with ABBYY TextGrabber installed will come to your aid. The smartphone camera acts as a “scanner”, and “Text Grabber” will independently process and recognize the text photographed by the camera. Open Google Play Market, enter the words “ABBYY TextGrabber” in the search and install the program on your smartphone.
Launch the program and first select the recognition language. To do this, click the “EN” button in the lower right corner. Check the “Russian language” box and click the “Back” button in the smartphone interface.
If the inscription “EN/RU” appears in the lower area of the screen, it means that you have done everything correctly and you can start “scanning documents”. Click on the round button with the “camera” icon.
Point the camera at the document and tap the aperture icon to photograph the text. If the text is difficult to see, then choose a more illuminated place.
Click “Done” to proceed to cropping the photo.
Specify the boundaries of the photo and expand it if necessary. When finished, click “Recognize” at the top of the smartphone screen and wait for the text to be recognized.
The finished text can be immediately edited on your smartphone.
Does your smartphone have an office editor installed? Select the text and copy it to the clipboard. Then paste the copied text into a new Word document and save it to your smartphone. Since most Android smartphones support flash drives, you can transfer the file to your computer and continue editing it.
Is it possible to transfer a scanned document to Word without using special utilities? Undoubtedly, but this will require any device with Internet access, because an online service will act as a “text recognizer”.
Among high-quality and free text recognition services, the best is the Free Online OCR Service, available at http://www.onlineocr.net. The process of recognizing text from a scanned document can be divided into 3 steps. First of all, you need to upload the document to the site by clicking the “Select file” button. The maximum size of the uploaded file should not exceed five megabytes.
Once the download is complete, specify the Russian language and the output document format.
Then enter the code from the image and click the “Convert” button.
The text recognized by the online service can be copied to the clipboard and pasted into any document, or saved on your computer by clicking on the “Download Output File” link.
By registering for the service, the user receives more advanced text recognition capabilities: batch recognition, uploading documents in a ZIP archive, unlimited size of downloaded files, and conversion to other document formats.
The only thing that you shouldn’t trust online services is “secret documents”, since it is quite possible that scanned versions of documents are stored on the servers of the company that owns the service.
How to convert a scanned document to Microsoft Word format?
Have you ever encountered a situation where you wanted to change the contents of a scanned file and were unable to do so? Now you can do it instantly by simply changing the file format. This article provides steps on how to convert a scanned document to Microsoft Word.
When you scan a document or scanner, it offers you a list of formats in which you can save the file. However, as a rule, further editing of the file is not possible. If you need to change the contents of a file, you will have to go through the tedious process of rewriting or rescanning the document. You can save time and effort by simply changing a few settings on your computer. This way you will receive a scanned document in .doc format, which you can then edit.
Note: To edit, you must first install Microsoft Office Document Imaging.
How to do it?
For Windows 7 or Vista users:
Start-Control Panel-Programs-Programs and Features
For Windows XP users:
Start-Control Panel-Add or Remove Programs-Change or Remove Programs
In the list of programs that appears, find Microsoft Office and right-click on it. From the drop-down menu that opens, select Change
You will be redirected to the Change Installation window. Select " Add or remove components" and press the button Continue.
Select the Office Tools option there and find Microsoft Office Document Imaging in the list that opens. Right-click and select from the list that opens Run everything from my computer, and press Continue(Update)
Microsoft Office Document Imaging is now installed and ready to use.
Create a Word Document
If you already have a scanned document, simply open it in Paint. If not, in the same program, select File-From Scanner or Camera in the menu and start the scanning process. Since you are scanning a document for a text file, in the scanner settings window, select the option Black and white drawing or text. After the document is scanned, open it in Paint.
Select Start - All Programs - Microsoft Office - Microsoft Office Tools - Microsoft Office Document Imaging
In the program window, select the menu item File-Open, find the tiff file we created earlier in the dialog box that opens, and open it
Now you need to select the text contained in it. To do this, press the key combination CTRL+A and then CTRL+C to copy the text to the clipboard.
Create a new document in Microsoft Word, and press CTRL+V to paste the text you copied earlier. Then, through the File-Save As item, save the file with the extension .doc.
Thus, the Word document is created. Now all that remains is to make changes to it if necessary.
