How to connect to corporate outlook email. Spam filtering. Exiting offline mode

After you have selected the mail settings item, you will see a connection window. Here you need to correctly enter the email address you are using and the password for the mailbox. You can enter any name in the “Your name” field; in the future it will be used to sign the letter. In this window, you can connect an account to absolutely any email service, for example, Google or. To connect a mailbox, you must first register on the website of your postal service, for example, for Gmail, register a Google account.

In some versions of Outlook, you will have access to a link to register a mailbox account from Outlook.

The “Manual configuration or additional server types” section is also available. By selecting this item, you can manually enter the types (POP3 or IMAP) and specify the addresses of the incoming and outgoing mail servers, as well as configure the ports for accessing them. This item should be selected when setting up corporate mail or mail registered on separate servers with different types of encryption.

When registering a mailbox, problems may arise with connecting Outlook to an encrypted server; this can happen if the server does not use encrypted connections, in which case the program will automatically switch to using an open connection. When such a notification appears, click “Next” again so that the program switches to a different type of connection to the server.

We recommend using email services that provide a secure connection to the email server. By using this type of connection, you can be sure that no one will intercept your letter on the way to the server.

After completing the settings, you can immediately start working with mail; the program interface will open in front of you, in which you will immediately see all your incoming letters. For more fine-tuning read

Mail settings in Outlook

Now we will look at the instructions, which will describe how to connect an additional box through the program settings.

To enter the mail settings menu, you need to open the “File” menu, which is located in the upper left corner of the program window.

After opening the "File" menu, you need to go to the "Information" section. Having opened this menu, you need to left-click on the “Account Settings” section and select the same section again in the drop-down menu.

After you have selected the “Account Settings” item, a window will open in front of you in which, to create an additional mailbox, you need to go to the “Email” tab, and then select the “Create” button.

If you need to change the settings of a previously registered mail, to do this, select the desired mailbox from the list and click “Change”.

After clicking on the “Create” button, a registration window will open; further steps will be exactly the same as described above.

The "Default" button will help you determine the main mailbox. By marking the desired mailbox with this button, you will set this mailbox as the standard one for writing and sending letters.

In order to delete a mailbox registered in the program, you need to select the one you want and click the “Delete” button. After this action, the mailbox will be removed from the Outlook client, but not from the servers of your mail service, so you can connect it again in the future.

When you delete a mailbox from the Outlook email list, a mailbox file remains in which all letters are saved, so to completely delete all information from your computer, you need to go to the “Data Files” tab and delete the desired file from there.

Interface

The interface of the Outlook email client is quite simple and intuitive; it is also similar to the interfaces of the bazaar versions of email clients. Now we will describe the main components of the interface and its capabilities.

Let's start with the panel on the left side of the window. At the bottom there are 4 icons that will open “Mail”, “Calendar”, “Contacts” and “Notes”. The main section is mail; when you select the next section, its interface will open.

Above are lists of the main sections with separated folders for ease of working with mail. The first list is “Favorites”, in it you can view the common mail folder for all connected mailboxes. This list can be collapsed if necessary.

Below the Favorites list is a list of Outlook Data Files folders. Initially, all folders contained in it should be empty. Messages from all connected mailboxes will be duplicated there, but only fresh ones: those messages that were in the mailbox before it was registered by the system in Outlook will not be included in this list. If you want to move old messages to this list, you can do this manually.

Below there will be sections with incoming and outgoing mail folders for all other connected email accounts. All sent and received messages will be stored in Outlook data files.

When you select one of the folders from the left panel, the entire contents of this folder will be displayed to the right of it, namely the list of messages. The dimensions of such panels can be changed; to do this, it is enough to move the cursor over the border and, holding the left mouse button, move it to the desired distance.

When you select a letter from the central panel, you can display its contents in the panel on the right. Here you will see full details as well as the body of the email.

In order for you to be able to read all incoming messages from all mailboxes at once, you should place all folders with incoming messages in the “Favorites” list. This way you won’t have to view each inbox separately for each mailbox; all letters will arrive in one folder. To do this, you need to right-click on the desired folder and select “Show in favorites” from the drop-down menu.

If you need to duplicate all old messages located in different folders of different mailboxes in order to read all these messages in one big list. To do this, you need to select the folder from which you want to duplicate messages, then select any message or press the Ctrl+A key combination to select all messages. After selecting the required letters, right-click on any of the selected ones and in the drop-down menu click on the “Move” item, then “Copy to folder...”. After these steps, a window will open in which you need to select the folder corresponding to the type of messages and click OK.

Basic Outlook tools and features

In this section, we will examine in detail the main functions of the Outlook email client for which it was designed.

Creating and sending letters

In order to send a letter, you must click the “Create message” button, which is located in the upper left corner of the window in the “Home” tab. Do not forget that letters will be sent on behalf of the mailbox that is selected by default in the account settings.

In the window that opens for creating a letter, everything is quite simple, fill out the fields and write the desired letter. To attach files, you can either drag x into this window or use the “Attach File” button

Deleting and restoring emails

Messages are deleted equally for all mailbox folders. To delete a letter, right-click on it and select “Delete” in the drop-down menu, or you can select the desired letter and click the Delete button.

All such messages will not be deleted immediately; they will first be placed in the “Deleted Items” folder and then, after a period of time, they will be permanently deleted. This is done to ensure that you do not accidentally lose important information.

To recover a previously deleted email, do the following: click on the “Deleted Items” folder and the email you want to recover, right-click on it and select “Move” and “Another folder...” in the drop-down menu. After this, a window will open with a list of folders, select the one you need and click “OK”. After that, look for your recovered email in the selected folder.

Error when deleting a message

If an error occurs during deletion, you should take some steps. First you need to clean out the “Deleted Items” folder, right-click on it and select “Empty Deleted Items”. When emptying this folder, a window will appear with two deletion options, you need to perform each option in turn.

If after the above steps the error does not disappear and the letter still cannot be deleted, then right-click on the problematic message and select “Move”, then “Another folder...”. In the window that opens with a list of folders, select any one from the list and click “OK”. After this, restart the program and try again to delete this message, which is now located in a new folder.

Mail update

In order to update your mailbox and receive or send letters, open the “Sending and Receiving” tab, then click on the “Send and receive mail - all folders” button. After this, the program will connect to the servers to receive incoming letters and send outgoing ones. If you need to update only one mailbox, to do this, select the desired mailbox and in the same tab click the “Update folder” button.

Additional features

The Outlook mail client provides maximum opportunities for convenient work with a large number of mailboxes. One of the necessary functions is to create your own folder hierarchy for your mailbox; you can add your own folders and send letters to them for convenient sorting. This function is not present in all similar programs.

Creating folders

To create a folder, right-click on the mailbox in which you want to create an additional folder, then in the drop-down list, select “Create a folder...”, after which your folder will appear in the hierarchy, then you will need to enter a name for it. To change the order of folders, you just need to left-click on the desired folder and drag it to the desired location.

Creating tasks

The task creation function is also very useful. You can create a task in the task list, set due dates, importance and reminder. You will then be able to stay on top of important tasks and complete them on time.

To create a task, open the task tab, to do this, click on the icon of this function located in the lower left corner. After this, a window will open; to create a task, right-click on the empty area and click “Create task” in the drop-down menu.

When creating a task, a window will open in which you can set parameters, due dates, etc. Once created, this task will be displayed both in the task list and in the calendar.

Create a meeting

Using this feature, you can schedule a meeting of employees by notifying them by mail. If everyone who receives this notification uses the Outlook email client, they will be able to automatically mark the date of the meeting in their calendar.

To create a meeting, you need to go to the “Calendar” section, which is located in the lower left corner and select “Create a meeting” in the top menu, after which a window will open in which you can create a list of meeting participants, set a time limit and date for the meeting. After creating a meeting, click the “Send” button, and everyone who was on the mailing list will receive your email with information about the meeting

Conclusion

The article described only the most basic functions of the Outlook email client. This program has a fairly large number of functions and tools, and can be a good alternative to web versions of email clients.

It is worth noting a very convenient and intuitive interface, which is very important when working with a large number of mailboxes.

Outlook is not only an email program, but also a powerful tool for managing your time.

Using Outlook, you can keep a notebook, plan your day, and Outlook will not let you forget about what you have planned and will persistently remind you of it. Notes, a diary, tasks and most importantly the ability to synchronize with mobile devices (for these purposes I prefer the ZEN mp3 player, it is with me much more often than all other mobile things).

And now, in order, about the settings of all this beauty.
The first thing we will configure will be the main function - intercepting and downloading mail.
Go.

We launch Outlook, cancel the automatic configuration, agreeing with all the questions, and go to the menu -
service - next - setting up accounts.

In the window that opens, click create.

Check the box for manual settings and click next.

Place a checkmark in the “Internet email” box. Click next.

Fill in all the fields provided. In the email field, enter your mailbox in full, and in the user field, enter the login with which you entered the mail on the yandex.ru page (or any other, depending on what kind of mailbox we have). In the password field – enter the password for the mailbox. Check the “Remember password” checkbox. And go to the “Other Settings” menu.

Settings for popular email services.

mail.ru (list.ru, bk.ru, inbox.ru)
POP3 server: pop.mail.ru (pop.list.ru pop.bk.ru pop.inbox.ru)
SMTP server: smtp.mail.ru (smtp.list.ru smtp.bk.ru smtp.inbox.ru)
Username: mailbox name before the “@” icon
Port: POP3 - 110, SMTP - 25 or 2525

pochta.ru
POP3/IMAP server: mail.pochta.ru
SMTP server: smtp.pochta.ru
Password: Your password for your mailbox
Port: POP3 - 110
SMTP - 25
IMAP - 143
SMTP server requires authentication

yandex.ru (narod.ru)
POP3 server: pop.yandex.ru (pop.narod.ru)
SMTP server: smtp.yandex.ru (smtp.narod.ru)
Username: full mailbox name ( [email protected])
Password: Your password for your mailbox
Port: POP3 - 110
SMTP - 25
SMTP server requires authentication

To get started, you need to go to the yandex.ru web interface and in the settings allow receiving mail via pop3 and save the changes

rambler.ru
POP3 server: pop3.rambler.ru
SMTP server: smtp.rambler.ru
Username: full address of your mailbox
Password: Your password for your mailbox
Port: POP3 - 110
SMTP - 25
SMTP server requires authentication

gmail.com
POP3 server: pop.gmail.com
Port: 995
IMAP server: imap.gmail.com
Connection: Secure on a special TLS port.
Port: 993
SMTP server: smtp.gmail.com
Connection: Secure on a special TLS port.
Port: 465 or 587
Username: full address of your mailbox
Password: Your password for your mailbox

To get started, you need to go to the gmail.com web interface and in the settings allow receiving mail via pop3 and save changes SMTP server requires authentication

newmail.ru (hotmail.ru, nm.ru, nightmail.ru)
POP3 server: pop.newmail.ru (pop.hotmail.ru, pop.nm.ru, pop.nightmail.ru)
SMTP server: smtp.newmail.ru (smtp.hotmail.ru, smtp.nm.ru, smtp.nightmail.ru)
Username: full address of your mailbox
Password: Your password for your mailbox
Port: POP3 - 110
SMTP - 25
SMTP server requires authentication

POP3 server: pop.km.ru
SMTP server: smtp.km.ru
Username: full address of your mailbox
Password: Your password for your mailbox
Port: POP3 - 110
SMTP - 25
SMTP server requires authentication

Go to the outgoing mail server tab and mark everything as in the following picture.

On the “Advanced” tab, we note in the “delivery” field that we need to leave copies of letters on the mail server. This will prevent emails from being deleted when they are downloaded to your computer.
You can also check the box to enable the function of deleting emails from the server when emptying the trash in Outlook.


Click “OK” and return to the account settings window. It remains to check that the settings are correct. To do this, click the “Account Verification” button. If everything is done correctly, you will see the same window as in the next picture.

If the test is successful, click the “Next” button, and then “Finish”.

If the test is not successful, do not rush to change the mail server settings. Go to the website where you have your mailbox and log in. And check whether you have permission to access mail for email programs.

This completes the configuration of the main Outlook function. Everything should work.
For ease of use, you can specify in the settings to hide Outlook in minimized form. That is, when you minimize Outlook, it will be hidden in the tray (place near the clock) and will not hang on the taskbar. To do this, you need to launch Outlook and right-click on the icon that appears in the tray. And check the boxes as shown in the picture.

Step-by-step setup of the Microsoft Outlook 2010 email client to work with mailboxes located on our servers.

This article describes in detail the procedure for setting up the Microsoft Outlook 2010 email client. The settings that need to be specified for the new account:

• outgoing mail server, incoming mail server: mail.YOUR_DOMAIN ;
• username - full name of the mailbox: NAME@YOUR_DOMAIN ;
• password - was set when creating the mailbox;
• The outgoing mail server requires authentication, the data is the same as for the outgoing mail server.

Let's look at the setup procedure in more detail.

• In the ribbon you need to select the tab “ File", click on the button " Setting up accounts" and select the item of the same name in the drop-down list:

• In the window that opens, click on the button “ Create» :

• In the “Add a new account” window, select “ Manually configure server settings or additional server types»:

• In the next window you must fill in all fields. In field " Enter your name"You must enter a name that will be substituted in the templates of outgoing letters. In field " E-mail address» You must enter a custom email address, under this name the custom mailbox will appear in the list of mailboxes in Outlook. Next, you need to decide whether you will store correspondence on the mail server (“ Account type» - IMAP) or on the local computer (POP3). Be careful, once you create an account, it will not be possible to change its type.

• Next, you need to configure the incoming and outgoing mail servers and login credentials. If your domain is parked at our hosting, you can enter in the fields “ Incoming mail server" And " Outgoing mail server (SMTP)" meaning mail.YOUR_DOMAIN (in the example - mail.example.listkom.ru), otherwise you need to enter the name of the server on which your domain is located (for example, msk147.site). To find out which server your account is located on, look at the address at which you log into your hosting control panel (it looks like https://msk147..site).
  The full name of the mailbox is used as a login (field “ User"), password (field " Password") you specified when creating a mailbox in the hosting control panel.
  After all fields have been filled in, you must click on the “ Additional settings»:

• In the window that opens, select the tab “ Outgoing mail server", enable the option " SMTP server requires authentication" and select the item " Similar to the server for incoming mail", then click on the "OK" button:

• ATTENTION! If when sending mail (for example, when testing the account being created or in the future) you receive an error message like
  The SMTP server returned an error. Account: " [email protected]", Server: "mail.example.listkom.ru", Protocol: SMTP, Server response: "rblsmtpd: xx.xx.xx.xx pid xxxx: 451 http://www.spamhaus.org/query/bl?ip =xx.xx.xx.xx", Port: 25, Security (SSL): No, Error code: 0x800CCC60 -
  this means that your IP address has been listed by an independent anti-spam organization (spamhouse.org). In this case, on the " Additionally» change the SMTP server port from 25 to 587. This will not affect the security of your mailbox in any way, but will allow you to bypass some additional checks when sending mail:

• When you press the button Further» the entered data is tested:

4. Fill in the fields:

6. Go to the Outgoing Mail Server tab.

7. Check the box next to “SMTP server requires authentication.”

8. Select “Log in using” and enter a valid username and password for the mailbox.

9. Go to the Advanced tab.

10. In the “Use the following encrypted connection type” drop-down lists for IMAP server and SMTP server, select “SSL”.

Check that the IMAP server is set to port 993 and the SMTP server is set to port 465.

11. After all additional settings have been made, click “OK”.

To make the list of folders in your mail program similar to the list of folders in your mailbox, right-click the name of the newly created account and select “Update Folder List.”

Configure via POP3 protocol

1. Open Microsoft Outlook 2016.

2. Select Manual Configuration or Additional Server Types and click Next.

3. Select POP or IMAP Protocol and click Next.

4. Fill in the fields:

Check the box next to “Remember password” if you want the email program to remember the password for your mailbox and not ask for it every time you try to download mail.

5. Click the “Other settings...” button.

6. Go to the “Outgoing Mail Server” tab

7. Check the box next to “SMTP server requires authentication” and select the “Same as server for incoming mail” field.

To better protect the data you send and receive using your email program, you need to enable encryption.

8. Go to the Advanced tab.

9. Check the box next to “Require an encrypted connection (SSL)”, and select “SSL” in the “Use the following encrypted connection type” drop-down list.

10. If you want to leave messages downloaded by the mail program on the server, check the box next to “Leave copies of messages on the server.”

11. After all additional settings have been made, click “OK”.

Spam filtering

After setting up Outlook, set your spam options.

If you find a spam email in your Inbox, open the email, in the Delete group on the Home tab, click Junk and select Block Sender. In the future, emails from him will immediately go to spam.

If you find a regular email in spam, open the email, in the “Delete” group on the “Home” tab, click “Junk” and select “Never block sender.” In the future, emails from him will go straight to your inbox.

Change SSL settings

The program is configured using the POP3 protocol

3. Check the “Require an encrypted connection (SSL)” checkbox, and select “SSL” in the “Use the following encrypted connection type” drop-down list.

Check that the POP3 server is set to port 995 and the SMTP server is set to port 465.

The program is configured using the IMAP protocol

1. Click "More settings...".

2. Go to the “Advanced” tab.

3. In the “Use the following encrypted connection type” drop-down list for the SMTP server, select “SSL”.

Check that the SMTP server is set to port 465.

If your email program already has the above settings, you don't need to make any changes.

If you have problems setting up your email program, use our

Microsoft Outlook is a very convenient and functional email program. One of its characteristics is that in this application you can operate several mailboxes on various mail services at once. But, for this, they need to be added to the program. Let's find out how to add a mailbox to the Microsoft Outlook application.

There are two ways to add a mailbox: using automatic settings, and by manually entering server parameters. The first method is much easier, but, unfortunately, not all email services support it. Let's find out how to add a mailbox using automatic configuration.

Go to the Microsoft Outlook main horizontal menu item “File”.

In the window that opens, click on the “Add account” button.

The Add Account window opens. In the top field, enter your name or nickname. Just below you enter the full email address that the user is going to add. In the next two fields, enter the password for the account on the added mail service. After completing all data entry, click on the “Next” button.

After this, the procedure for connecting to the mail server starts. If the server allows automatic configuration, then after this process is completed, a new mailbox will be added to Microsoft Outlook.

Manually adding a mailbox

If the mail server does not support automatic mailbox configuration, you will have to add it manually. In the window for adding an account, set the switch to the “Manually configure server settings” position. Then, click on the “Next” button.

In the next window, leave the switch on the “Internet Email” position and click on the “Next” button.

A window opens for email settings that must be entered manually. In the “User Information” group of parameters, enter your name or nickname and the address of the mailbox that you are going to add to the program in the appropriate fields.

In the “Service Information” settings block, you enter parameters that are provided by your email service provider. You can find them out by looking at the instructions for a specific email service, or by contacting its technical support. In the “Account Type” column, select the POP3 or IMAP protocol. Most modern email services support both of these protocols, but there are exceptions, so this information needs to be clarified. In addition, server addresses for different account types and other settings may vary. In the following columns we indicate the incoming and outgoing mail server addresses that the service provider must provide.

In the “System Login” settings block, enter the login and password for your mailbox in the appropriate fields.

In addition, in some cases it is necessary to enter additional settings. To go to them, click on the “Other settings” button.

A window opens in front of us with additional settings, which are located in four tabs:

• Are common;
• Outgoing mail server;
• Connection;
• Additionally.

These settings are subject to those adjustments that are additionally specified by the postal service provider.

It is especially common to manually configure the port numbers of the POP server and SMTP server in the “Advanced” tab.

After all the settings have been made, click the “Next” button.

Communication with the mail server is in progress. In some cases, you need to allow Microsoft Outlook to connect to your mail account by going to it through the browser interface. If the user has done everything correctly, according to these recommendations and the instructions of the postal service administration, a window will appear indicating that a new mailbox has been created. All that remains is to click on the “Done” button.

As you can see, there are two ways to create a mailbox in Microsoft Outlook: automatic and manual. The first one is much simpler, but, unfortunately, not all email services support it. In addition, manual configuration uses one of two protocols: POP3 or IMAP.