A detailed guide to using Microsoft Word. Installing Microsoft Office on a Windows computer

This article introduces the basic concepts used in Microsoft Word to help new users get started creating complex, professional-looking documents.

Heading 1

On the Quick Access Toolbar 2 Preservation, Cancel, And Return

File tab 3 New, Open, Preservation, Seal And Close.

Ribbon 4

Edit window 5

Scroll bar 6

Status bar 7

8

In Word, you need to save the document in order to exit the program without losing data. When you save a document, it is stored as a file on your local computer or in a network folder. With a later version, you can open the file, edit it, and print it.

Open File Explorer and select documentation. A list of documents will appear.

If the document you want to work on is in the list, click the file name to open the document. If the document is not listed, navigate to the location where the file is stored and double-click the file. The Word splash screen appears, and then the document displays.

Advice: file and selecting the command Open. To open a recently saved document, click latest.

Most text formatting tools can be found by clicking on the tab home, and then selecting in the group “ Font ».

1 this is on the tab home.

2 this group " Font"on tab" home ".

3 Font ».

Using Styles

Styles let you quickly format key elements in your document, such as headings, headings, and subheadings. Follow these steps to apply styles to text in your document.

Select the text you want to change.

On the tab home in Group Styles Hover over any style to view dynamically directly in the document. To view the full list of styles, click the arrow Additionally to open the area styles.

To apply the style that best suits the text, click it.

Once you're ready to apply styles to individual elements, Word allows you to use a set of styles to simultaneously change the appearance of the entire document.

On the "tab" Constructor" in Group Formatting a Document select one of the predefined style sets, for example Regular authentication or ordinary. Hover over any style assigned to view it dynamically directly in the document. To view preset style sets, click the down arrow to the right of the group Formatting a Document.

To apply a style set that best suits the text, click it.

Change line spacing in a document

Using Word, you can easily change the spacing between lines and paragraphs in a document.

On the "tab" Constructor" select Paragraph spacing to view a drop-down list of paragraph spacing options. Hover over any paragraph spacing style to view it dynamically directly in the document.

When you find the view you want, click it.

Advice: To set your own paragraph spacing, select Custom spacing between paragraphs.

Preview and Print

A quick tour of the Word user interface

Heading 1 : Displays the file name of the document being edited and the name of the program you are using. It also includes the standard minimize, restore, and close buttons.

On the Quick Access Toolbar 2 : Commands that are often used, e.g. Preservation, Cancel, And Return They are here. At the end of the Quick Access Toolbar is a drop-down menu where you can add other commonly used or commonly used commands.

File tab 3 : Click this button to find commands that are executed by the document itself instead of the document content, such as New, Open, Preservation, Seal And Close.

Ribbon 4 : The commands that are needed to work are located here. The appearance on the tape will vary depending on the size on your monitor. Word will compress the ribbons by rearranging their control order to fit smaller monitors.

Edit window 5 : Shows the contents of the document you are changing.

Scroll bar 6 : Allows you to change the position of the screen you are editing a document.

Status bar 7 : You change the display of document information.

View buttons 8 : Allows you to change the display mode you edit the document according to your needs.

Slide zoom control 9 : Allows you to change the zoom settings of the document you are resizing.

Saving and opening a document

Specify a location to save the document in the field Save to. The first time you save a document, it is pre-filled as the file name in the field file name Enter the first line of text in the document. To change the file name, enter a new file name.

The document is saved in . Change the file name in the title bar to match the name of the saved file.

You can open a Word document to continue working. To open a document, do the following:

Click the Start button and select documentation.

Browse to the location where the file is stored and double-click the file. The Word splash screen appears, and then the document displays.

Advice: You can also open the document in Word by going to the tab file and selecting the command Open. To open a recently saved document, select Recent

Editing and formatting text

Before you can edit or format text, you must first select the text. Follow the steps below to select text.

Place the cursor at the beginning of the text you want to edit or format and click the left mouse button.

While holding down the left mouse button, move it to the right (called "dragging") to select text. A background color will be added at the location to indicate the selection range of the selected text.

Most text formatting tools are found by clicking on the tab home, and then selecting in the group “ Font ».

1 this is on the tab home.

2 this group " Font"on tab" home ".

3 This is the Bold button. See the table below for the names and functions of the "" buttons in the "" group. Font ».

The topic of today's lesson, we hope, will be of interest to the vast majority of users who have just begun to master the computer, as well as to those who are accustomed to working with offices of the 97-2003 series, but they need to switch to Office 2007 due to a change, for example, in the corporate standard At work.

Indeed, many who have seen the Microsoft Office 2007 package will agree that not only the appearance has changed, but also the logic of work in this package. Today and in several subsequent lessons we will try to figure out how to quickly switch to using Office 2007 programs and start working with it as efficiently as possible.

For those who want to master previous versions of the office, as well as Open Office, there will be a series of lessons in the future.

Since the basic operations in many text editors are quite similar, let’s look at them first, because our newsletter involves teaching people of all levels of computer skills and ages how to use a computer. So if you already know these techniques, you can safely skip this section.

And so, let's look at the basic operations available in text editors.

1. Text selection. First, let's briefly talk about the purpose of this operation. When composing any text, you should adhere to such a simple rule as the one that says: “First you need to write the entire text, and then, starting from the head of the document, edit it.” In order to change the spelling, style, size, font type, copy individual words, text fragments, text formatting elements - it should be highlighted so that the text editor understands what exactly these operations need to be performed on. There are many different ways to highlight font. Today we will look at the most common ones.

1.1 Selecting text with the mouse. This method is the most common, and sometimes even the most effective. The principle of this selection is as follows: you need to move the mouse cursor to the beginning of the word/fragment of text that you want to select, press the left mouse button and, while holding it, move the cursor to the end of the word/fragment of text that you want to select to perform any actions .

(The figure shows what the selection of the phrase “basic operations” will look like in Microsoft Word 2007. In other text editors it may differ in color, but its essence and purpose do not change.)

I would like to immediately note that this method of selecting text works not only in text editors, but also in Internet browsers, email clients, and many other programs that display text on the screen as a set of font letters, and not as a picture. (for example, text as a picture is displayed if you scan a page with text - you will not be able to edit this text without a special program).

1.2 Selecting text using the arrow keys on the keyboard and the Shift key. This method is especially convenient if you need to highlight several letters from a word, or one specific formatting element. First (you can use the mouse) you need to place the cursor (click the left mouse button or move the blinking text editor cursor with the arrows on the keyboard) to the place in the text from which you will begin selecting the text, then you need to press the Shift key and, without releasing it, move the cursor with the arrows to the end of the word/text you need to highlight.

2. We have figured out how the text is highlighted, now we will consider in order why we need this, namely with basic operations that can be performed with selected text.

2.1 Copy, paste and move text. To copy text to the clipboard (see) and then paste it in another place/another program, you must perform the following steps: select the text with which you want to perform the operation, then right-click on it and select the item in the context menu that opens “Copy”, then move the blinking cursor of the text editor to the place where you want to copy this text, right-click on it and select “Paste”. If you need to transfer a piece of text, then instead of the “Copy” item, you must use the “Cut” item from the context menu that opens.

2.2 Changing font size, type and spelling. Similar buttons, as in the above figure (fragment from MS Word 2007), are available in the vast majority of text editors. Some buttons may be missing, but their functionality can be accessed through the Format>Font menu in most text editors (this menu is not available as a view in Microsoft Office 2007 programs). As can be seen from the figure, using these buttons and pop-up lists we can perform the following actions with text (from left to right and top to bottom):

2.2.1 change the font;
2.2.2 change the font size;
2.2.3 increase the font size by one point;
2.2.4 reduce the font size by one point;
2.2.5 clear text formatting;
2.2.6 make the font bold;
2.2.7 make the text italic;
2.2.8 make the font underlined;
2.2.9 make the font strikethrough;
2.2.10 place the text in uppercase;
2.2.11 place the text in lower case;
2.2.12 change the case of the text according to a certain pattern (for example, each sentence will strictly begin with a capital letter, or all letters will be converted to capital letters);
2.2.13 change the font highlight color (default is white);
2.2.14 change the font color (default is black).

2.3 Formatting paragraphs of text. In the figure at the end of the paragraph you can see the main options for formatting paragraphs. Let me remind you that we perform any actions with the text after we select it. Now I give a description of the toolbar buttons in order. They are also very similar in many text editors. Again from left to right and top to bottom:

2.3.1 bullets (creating a bulleted list);
2.3.2 numbering (creating a numbered list);
2.3.3 multi-level list (creating a multi-level list, the simplest example of which you see in this article);
2.3.4 reduce the left indent (reducing the paragraph indent from the left margin of the page);
2.3.5 increase the left indent (increasing the paragraph indent from the left margin of the page);
2.3.6 sorting (sorting selected text or numeric data);
2.3.7 display of hidden formatting characters (tab characters, end of paragraph, soft hyphen, page or column breaks and other special characters that are not displayed when printing text on a printer - for this they are also called “non-printing characters”);
2.3.8 text alignment to the left;
2.3.9 text alignment in the middle;
2.3.10 align text to the right;
2.3.11 aligning text to the width of the page;
2.3.12 line spacing;
2.3.13 changing the background of the selected text or paragraph;
2.3.14 designation of text/table cell boundaries.

3. Creating tables. Despite the fact that the main specialization of text editors is working with text, the creation of not very complex tables and not very complex actions is included in the functionality of many professional editors. However, the process of creating tables in them is very similar, therefore, in order not to repeat it, it will be discussed using the example of the MS Word 2007 editor with explanations for users of previous versions of the MS Office software package.

Getting to know the tabs and toolbars of MS Word 2007

Yes, yes, exactly with tabs and toolbars, because... There are no familiar menus left in MS Office 2007, but they have been replaced by “intuitive” tabs. We intentionally indicated this phrase in quotation marks, because In fact, it turns out that everything is not so intuitive. Now let's talk about everything in order.

1. Home tab.

This tab is somewhat like a hybrid of the Standard and Formatting toolbars. According to the new logic, the most necessary tools for carrying out standard operations with text are collected here. Here we see a block responsible for working with the clipboard, a block responsible for working with the display of fonts and their style, a block regulating the formatting of paragraphs (and table elements), a whole healthy “Styles” block, which actually contains templates styles for headings, subheadings, quotes, and some plain text formatting. Styles can be changed and you can create your own. Well, and the “Editing” block, which includes basic operations for automatically searching and replacing words and text fragments, as well as tools that allow you to use non-standard types of text selection and non-text elements.

2. Insert tab.

The sets of tools that are located on this tab combine such a great mission as inserting and embedding various text and non-text elements into a document.
Namely, in the “Pages” block we can insert a template of a ready-made title page of our document (if our document, for example, is some kind of report or research), it is possible to insert a blank page into the document (with breaks before and after), as well as page breaks themselves (in the vast majority of cases, page breaks are the forced completion of the current page with a transition to the next one).
The "Tables" block allows us to insert a table (and only insert it, since to edit it we will use the "Working with Tables" section that appears after inserting the table and the accompanying "Design" and "Layout" tabs - you cannot see this section until until you insert a table into the document).
The “Illustrations” block allows you to insert a picture from a file, a clip from the Clip Art collection, which is built into the MS Office package, as well as use Microsoft’s online resources. You can also draw various geometric shapes and insert various diagrams. The "Links" block allows you to insert links into your document, both to other documents and to certain positions in the current document.
The "Header and Footer" block allows you to insert header and footer (text that will be visible on all pages of the document) onto the page, as well as automatically enter document page numbers.
The "Text" block allows you to place various text elements, such as inscriptions, express blocks, signature lines, date and time, and many other elements that are not used in everyday life, but may occasionally be required to compose a beautiful and original document.
The symbols block includes an equation editor and a symbol table (extended keyboard layout, Greek letters and many other symbols not used when writing words). In other words, if you need to insert something into the text, then you should go to the Insert tab. This is logic that, if you understand, working with Office 2007 will become very convenient. At the end of this lesson, the main points will be given in If-Then format.

3. Page Layout tab.

Previous versions of MS Office, and even its worst competitor today, used the File>Page Setup menu. Now an entire tab with a set of various blocks with toolbars has been dedicated to this important process. Here you can set document design templates, determine the size of the fields, page orientation, sheet size (A4 by default), the presence and number of columns, hyphenation and much more. Also, smart heads from Microsoft have included the ability to control the position of pictures and other non-text objects relative to the text.

Allows you to insert various footnotes, create a table of contents for the document, lists of illustrations used, and includes tools for working with cross-references and lists of references. This tab is most often required when writing various scientific papers, as well as diploma and term papers by students of various educational institutions.

Allows you to send various materials to partners. Supports the creation of universal fields, which will automatically add, for example, the names of your partners in the greeting. Naturally, you must first create this database in Microsoft Outlook (preferably), or in Microsoft Outlook Express.

6. Review Tab.

This tab includes a spell checker, a thesaurus, and the possibility of translations (for some reason only from English to German and vice versa). For those who have used previous MS Office packages, it will be easier to understand if we write that the entire Tools menu in terms of spelling and corrections has been moved to this tab. For those who have not used it, we will explain later what it is and why.

7. View Tab

Analogous to the View menu in previous versions of Office. Here you can select the document viewing mode, determine the display of elements such as Ruler, Grid, Document Outline and Thumbnails. Also the page display scale and the order of window placement. It is also possible to control the work with macros, but this is already a high-level pilotage, to which, perhaps, in the future we will devote a separate newsletter, because This is already included in the category of programming and is beyond the scope of this course.

And now the promised summary of the tabs and a brief description of the logic.

If you need to perform basic text formatting (enlarge it, reduce it, make it bold, underlined, strikethrough, italic, etc.), as well as set the alignment and color scheme of the text (did you notice how many times the word “text” is written in this paragraph "?), then you need the Home tab - the editor is a text editor, isn't it? Means HOME its task is text, hence the tab HOME !

If you need to insert a picture, diagram, clip, page break, blank page link, header, footer, page numbers into a document, well, in general, if you need anything at all INSERT into the document, then, accordingly, you need to go to the tab INSERT .

If you need to change margins, change sheet size, orientation, determine indents, as well as the position of pictures on the page, and in general, if you need to change something regarding PAGES, then you need to go to the tab PAGE LAYOUT .

Now for another example, you open a book, what do you see? Table of contents with links to page numbers. It may sound a little clumsy, however, this formulation will allow you to quickly understand this logic! Table of contents, footnotes, cross-references, list of used literature (links to literature) - these are all links. Which tab are we going to? Right! LINKS !!!

And now I’ll ask you a question: after what does any book, any scientific project come to life? After REVIEWS. What does it include? Literacy of wording, text, etc., etc., located in the tab REVIEW .

What is the name of what we see on the screen? There may be many different versions, but in this case we will call it VIEW . VIEW We VIEW them. Therefore, to change something about this VIEW That is, whether it is the page display scale, viewing mode, or display of some visual tools, such as a ruler or grid - your tab is called VIEW .

This is the logic. Guided by it, you can very easily navigate your new office.

That's all for today, expect the next parts to be released soon! Good luck in mastering the computer!!!

Probably everyone knows that Microsoft has launched the Office online service, if not, then Office online these are web applications - Word, Excel, PowerPoint, OneNote and new Sway. To work with the package you do not need installation, just select any application and use it completely free. Isn't it convenient?

The Office Online document editing software package allows you not only to view, but also to create and edit previously created documents, and most importantly, you do not need to purchase an expensive license for MS Office products.

In this guide, we will look not only at how to use MS Office online, but also try to integrate MS Office online into Windows 10 as much as possible, after which we will be able to create new Word, Exel, PowerPoint, OneNote, Sway documents and edit them almost like with a desktop program Microsoft Office, only for free.

Note: The instructions are written for Windows 10, which uses a Microsoft account to log in.

First of all, let's solve the issue of launching/creating MS Office documents directly from the desktop. To do this, we need to create shortcuts for the Office suite programs, after which we can pin them to the taskbar or the Start menu.

We create shortcuts for web applications Word, Excel, PowerPoint.

It's easy to create shortcuts for the MS Office online package.

1. On an empty space on the desktop, right-click and select from the context menu that opens. “Create” → “Shortcut”.

1. In the line, copy and paste or type the link below, according to the required application from the MS Office package, click the button "Further", in the example we create a shortcut for the Word text editor .

1. In the next window, enter the desired name for the shortcut.

• Word: https://office.live.com/start/Word.aspx?ui=ru%2DRU&rs=RU
• Excel: https://office.live.com/start/Excel.aspx?ui=ru%2DRU&rs=RU
• PowerPoint: https://office.live.com/start/PowerPoint.aspx?ui=ru%2DRU&rs=RU
• Onenote: https://www.onenote.com/notebooks?ui=ru-RU&rs=RU&auth=1
• Sway: https://sway.com/my

Repeat this operation for the applications you need.

Let's set up OneDrive cloud storage.

Using Explorer, you can create any folder in OneDrive to store your documents. In the example we will use the Windows 10 folder - "Documentation".

In order for a new MS Office document to be saved in the Documents folder or to be able to edit previously created documents from the folder, we will need to configure OneDrive.

Let’s open OneDrive Settings, we are interested in the “AutoSave” tab.

1. Right-click the OneDrive icon on the taskbar and select from the menu that appears "Options".

1. In the window that opens, go to the tab "Auto-save".

Here it is necessary in paragraph "Documentation" select from the dropdown list "OneDrive" After making changes, press the button "OK".

If you did everything correctly, then in the “OneDrive” folder you will see that the “Documents” folder appears.

Let's test how we managed to integrate Microsoft Office online into Windows 10.

Creating and editing documents.

Let's create a new document in MS Office online from the desktop.

1. To do this, launch any of the previously created Word, Excel, PowerPoint shortcuts. When you first launch, you will be prompted to sign in using your Microsoft account; if you already use an account to sign in, you won't have to enter a password.

1. In the window that opens, click " New document" or you can choose one of the available templates, you can start printing everything, you agree, quickly and conveniently.

The document is saved automatically; you don’t have to worry that the text you typed in Word or the Excel table will not be saved.

1. After you have made changes to the created document, close the window and in Windows Explorer go to the folder " OneDrive" → « Documentation".

In the folder you will find the document you created, it is stored not only in the cloud but also on your computer, that is, you will have access to the created file even without the Internet.

Note: you must understand - if you delete a file on your computer, it will be deleted in the cloud and vice versa.

How to open or edit previously saved documents in MS Office online.

You can transfer your old documents created in any version of MS Office to this folder and easily open and edit them.

To open a previously created document, open File Explorer, go to the folder " OneDrive" → "Documents", right-click on the desired document and select from the context menu "View on the Internet".

After opening the document, you can make edits (See screenshot for Word Online example).

That's all, Now you can create and edit your documents and, most importantly, you do not need to purchase an expensive license for MS Office products.

I hope the information is useful. What do you think about Microsoft Office online, share in the comments below.

Microsoft Office is a popular and market-leading office suite that contains applications for solving a variety of professional and everyday document management tasks. It includes a text editor, a spreadsheet processor, a tool for creating presentations, database management tools, a product for working with printed materials and some other programs. In this article we will talk about how to install all this software on your computer.

Office from Microsoft is distributed on a paid basis (subscription), but this does not prevent it from remaining a leader in its segment for many years. There are two editions of this software - for home (from one to five devices) and business (corporate), and the main differences between them are the cost, the number of possible installations and the number of components included in the package.

In any case, no matter what kind of Office you plan to install, this is always done according to the same instructions, but first you need to consider one important nuance.

Step 1: Activation and download of the distribution

Currently, Microsoft Office is distributed in the form of a diskless license kit - these are boxed versions or electronic keys. In both cases, what is sold is not a disk or flash drive, but an activation key (or keys), which must be entered on a special page on the Microsoft website to download the software package for installation.

Note: Microsoft Office can also be purchased on the official website after logging into your account. In this case, there is no need to activate it, immediately proceed to step No. 2 of the next part of the article (“ Installation on a computer").

So, you can activate and download the product as follows:

You will be redirected to the Microsoft Office installation file download page. Initiate the download manually if the process does not start automatically and wait for it to complete.

Step 2: Installation on your computer

When the product is activated and you have the executable file downloaded from the official website in your hands, you can begin installing it.

Note: The first step of the instructions below is intended for users using a disk or flash drive with a Microsoft Office image. If you are the lucky owner of an activated license, run the downloaded executable file by double-clicking and immediately proceed to step No. 2.

1. Insert the disk with the MS Office distribution into the drive, connect the flash drive to the USB port, or run the executable file if you are using the version downloaded from the official website.

   

   The distribution package from the optical drive can be launched by double-clicking on its icon, which will appear in "This computer".

   

   It, like the image on a flash drive, can be opened as a regular folder to view the contents and run the executable file from there - it will be called setup.

   

   In addition, if the package contains versions of Office for both 32 and 64-bit systems, you can run the installation of any of them, in accordance with the bitness of Windows used. Just go to the folder called x86 or x64, respectively, and run the file setup, similar to the one located in the root directory.



2. In the window that opens, you may need to select the type of product that you plan to install (this is relevant for business editions of the package). Place a marker in front of Microsoft Office and click the button "Continue".



3. Next, you will need to read the Microsoft license agreement and accept its terms by checking the box indicating this, and then clicking the button "Continue".



4. The next step is choosing the type of installation. If you plan to install absolutely all components included in Microsoft Office, click the button "Install" and skip the next steps of the instructions up to number 7. If you want to select the components you need, refusing to install unnecessary ones, and also determine other parameters for this procedure, click the button "Settings". Next we will consider the second option.



5. The first thing you can choose before installing MS Office is the languages ​​that will be used when working in programs from the package. We must check the box next to Russian; we mark other languages ​​as desired, based on which of them you have to work with.

   

   After tab "Language" let's move on to the next one - "Installation Options". This is where it is determined which of the software components of the package will be installed on the system.

   

   By clicking on the small triangle located in front of the name of each application, you can determine the parameters for its further launch and use, as well as whether it will be installed at all.

   

   If you do not need any of the Microsoft products, select the item from the drop-down menu "Component not available".

   

   To view all the elements included in a specific program from the package, click on the small plus sign located to the left of the name. With each of the list elements that you see, you can do the same as with the mother application - define the launch parameters, cancel the installation.

   

   In the next tab you can define "File Location". To do this, just click on the button "Review" and specify the preferred directory for installing all software components. Still, unless absolutely necessary, we recommend not changing the default path.

   

   "User Information"— the last tab in the preset window. The fields presented in it are optional, but if you wish, you can indicate your full name, initials and name of the organization. The latter is only relevant for business versions of Office.

   

   Having completed the necessary settings and decided on all the parameters, click on the button "Install".



6. The installation process will be initiated,

   

   which will take some time, and on weak computers can take tens of minutes.



7. Once the installation is complete, you will see a notification and a thank you from Microsoft. In this window, click on the button "Close".

   

   Note: If you wish, you can find detailed information about the office suite presented on the official website - to do this, click "Continue on the Internet".

At this point, the Microsoft Office installation procedure can be considered completely completed. Below we will briefly talk about how to simplify interaction with applications from the package and optimize work on documents.

Step 3: First launch and setup

All Microsoft Office programs are ready to use immediately after installation, but for more convenient and stable work with them it is better to perform some manipulations. Next, we will talk about determining the settings for software updates and authorization in a Microsoft account. The last procedure is necessary in order to have quick access to all your projects (even on different computers) and, if desired, save them in a couple of clicks.

1. Launch any program from the MS Office package (in the menu "Start" they will all be in the list of recently installed ones).

   

   You will see the following window:



2. We recommend selecting "Install updates only" so that the office suite is updated automatically as new versions are released. Once done, click the button "Accept".



3. Next, on the start page of the program, click on the link located in the upper area of ​​the window "Sign in to get the full benefits of Office".



4. In the window that appears, enter the phone number or email address associated with your Microsoft account, then click "Further".



5. In the next window, enter your password in a similar field and click the button "Entrance".





These include a useful synchronization function, thanks to which you can have access to all your documents on any device, you just need to log in to MS Office or OneDrive (provided that the files were saved in it).

Conclusion

In this article, we talked about how to install Microsoft Office software on a computer, having first activated it and decided on the necessary parameters and components. You also learned about the benefits of using a Microsoft account when working with documents in any of the programs in the package. We hope this material was useful to you.