Shameless send me a copy of the message by email. Email correspondence as evidence
For most of the last 40 years, users have had to take a leap of faith every time they open email. Do you think that the letter really comes from the person indicated in the sender column? Most will easily answer “yes” and will actually be very surprised to learn how easy it is to spoof email from almost any sender.When the Internet was created, no way was initially designed to verify the identity of the sender. During the development of basic email protocols, the costs of computing power, implementation, and ease of use were balanced against the risk of fraud. It would be hard to imagine that 84% of all email in the future will have malicious payload and be phishing or spam.
The result is that email headers, including the From: and Reply-to: fields, are very easy to spoof. In some cases it's as simple as typing " [email protected]" in the From: field. Combine this with non-suspicious content, convincing graphics and formatting, it is quite possible to fool people into thinking that the message in their inbox actually came from a bank, the Federal Tax Service, an executive or the President of the United States.
When you consider the ubiquity of email, you understand the basis of our current information security crisis. The email weakness has led to a barrage of phishing attacks aimed at tricking people into clicking on malicious links, downloading and opening malicious files, submitting a W-2 form (the equivalent of a 2-NDT in the US), or transferring funds to criminal accounts.
Most recently, Coupa, a Silicon Valley company, was in the spotlight after sending the payroll data of all 625 employees to a fraudster. Last year, one of Europe's largest companies, Leoni AG, lost $45 million when an employee mistakenly transferred money to a scammer's account due to a fake email. The FBI estimates that Business Email Compromise (BEC) phishing attacks cost US companies $3 billion a year.
Databreaches.net has compiled a list of W-2 phishing incidents. Work on the list this year indicates that the number of cases has been increasing since 2016 and currently consists of 204 reports. From the list you can understand that there are known cases of data theft of thousands of employees and this type of fraud is very common.
How an attacker can spoof unsecured email from almost anyone in less than 5 minutes
In fact, a fake address in the “from” field is the basis and initial stage of most attacks. Why worry about spoofing emails from "company.com" when you can simply register a similar spoof domain (eg c0mpany.com) and use it? Or create a Gmail account ( [email protected]), give her a friendly name that looks like the name of the CEO of the company? Because, in fact, it's even easier to fake sending an email from a real person's address than registering a fake domain or creating a Gmail account.Three easy ways
You can easily find it on the Internet sites, which allow you to send fake emails. There are dozens of them, here are just a couple of examples: spoofbox.com and anonymailer.net. Many of them are free, some cost money, these services are positioned as legitimate, and the main purpose of use is to prank friends.The algorithm of use is simple. All you need to do is enter the recipient's email address in the "To:" field, place any desired email address in the "From:" field and confirm sending after composing the message. According to the terms of the user agreement, responsibility for damage lies entirely with the clients of the service.
The next method is to send using UNIX command line. If you have a computer with an email service configured, just enter this command:
Mail -aFrom: [email protected]
The result is a message in which the “From” field will contain “ [email protected]" By entering the subject line and the rest of the message, pressing Ctrl+D will send the message to the recipient. Whether this idea works depends on how your system is configured. However, it works in many cases.
Using PHP, you can create an email with a few lines of very simple code:
In fact, these are the lines of code used as an example in the online manual for the mail() function with additional headers.
These spoofing tools are greatly simplified. Making the messages more realistic will require a little more work and, of course, social engineering skills. But the main technical component is very simple. The only thing that truly prevents spoofing is email authentication using the combined use of an SPF record, a DKIM signature, and DMARC. Next, we will tell you how these technologies work and how they differ. They are nothing new, but fortunately for scammers, most domains on the Internet are not yet protected. For example, only about 4% of .gov domains use authentication. What about the other 96%? Attackers can send emails pretending to be from mailboxes of these domains at any time.
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And permissions.
You have probably already noticed that when you receive letters from some authors, in the “to” section there is a list of several dozen emails from different people. Moreover, neither you nor these people gave their consent for these emails to be “exposed.” Naturally, some of the recipients will unsubscribe from this mailing list (we are all tired of the flow of spam to our emails). But one thing is certain - all recipients will treat the author of the newsletter as an unprofessional person. And they are unlikely to agree to accept his offer.
How can you do it so as not to send a letter to each addressee separately and at the same time “not to shine before everyone else”?
Almost any email service allows you to do this.
Let's consider this opportunity using the example of the most popular email address for business mailings: gmail.com
Typically, you use the Compose window to send an email. By clicking on it, you see a new “New message” window, into which you insert everything that is necessary to create and send the letter itself.
We usually insert the emails of our recipients into the “Recipients” window.
What to do if there are several of them? When you place your cursor in this window, two more options automatically appear: send a copy and blind copy.
Copy means "exact copy". This field is used when you simply want to send an email to someone who is not the primary recipient.
BCC means "an exact hidden copy." It works the same as Cc, but this field hides all recipient addresses.
Thus, using this field is one of the best ways to send an email to a large number of people and maintain confidentiality. This means you won’t ruin your relationship with them. Using this feature, you can insert up to 30 emails. This means that with one click of a button you can send this letter to 30 recipients at once, without showing their emails.
And then in the “Subject” window you need to write the subject of the letter ( 1
). It should be brief, but at the same time accurately inform the recipient of the essence of the message.
In the next window, paste the text of the letter itself ( 2
). Here you can edit it, format it, change the font, font size, appearance, color, use numbered or bulleted lists, highlight quotes, and so on ( 3
).
And, if necessary, you can insert a picture into the body of the letter ( 4
) or attach a file ( 5
).
It is this mail that provides the maximum number of editing opportunities.
Similarly, you can send a letter to several recipients at the same time via yandex.ru mail.
Only there are fewer options for editing the text of the letter on this mail. Therefore, I will only show the procedure required to send letters.
Click on “Write” and then in the “To” window ( 1
) insert the email of the first recipient, and then select the “Copy” function ( 2
) or "Bcc" ( 3
). Depending on whether you want all recipients of your letter to see all emails or preserve their right to confidentiality of addresses, select one of the functions. To add each next email to the list, you need to click on the button with the image of a man with a plus sign in front of it ( 4
). Then you can select your regular recipients from the drop-down list or enter their emails manually.
And then, as usual: write the subject of the letter in the “Subject” window and insert the text of the letter itself.
Pictures can be downloaded from Yandex Disk and files can be attached as usual.
Almost the same thing is offered to you by the mail.ru service.
Click on the “Write” button, a window appears in which when you click with the mouse in the “To” window ( 1
), a drop-down list appears with a list of your regular recipients ( 2
). You can choose from this list what you need. Or simply insert the desired recipient's email manually.
If you need to send this letter to a whole group of recipients at once, then select one of two functions: “Copy” or “Bcc.”
To do this, click on the button at the very beginning of the window for recipient emails ( 1
) and in the drop-down list ( 2
) select what you want ( 3
or 4
).
This mail allows you to attach files to the letter ( 1
) and edit the text of the letter itself ( 2
). Approximately the same volume as mail on yandex.ru.
That's probably all I wanted to tell you about today.
I hope that these little tricks will help you not only save your time, but also not violate the confidentiality of those people who have entrusted you with their email addresses. Always think about the safety of those people who trusted you. Be professional!
And if you want to get even more useful things and learn not only how to create a blog, but also how to make it earn money, sign up for our free course "Technology for building income on the Internet."
Just enter your name and email in the form below this article and click on the button "I want to take the course!"
If you receive a message, there are several actions you can take from the messages.
To reply to the sender only, select answer.
To reply to the sender and all other recipients on the To and Cc lines, select Reply All.
To send a message to someone not in the To field or line copy, highlight forward.
Replying and forwarding messages is one of the most common tasks in Microsoft Office Outlook 2007. This section provides basic information about replying and forwarding messages. Help with customizing your messages, such as changing the background or adding attachments, is available in other topics.
In this article
Reply to sender
Note:
Reply to the sender and all recipients of the message
You can reply to the sender of the message and all users specified in the fields To whom And Copy.
In many cases, it is not necessary to include all users in the response. Use the function Reply All with caution, especially if you have a large number of recipients or mailing lists. If you need to write only to the sender of the message, it is recommended to use the button Answer. Additionally, you can remove the names of people or mailing lists who don't need to read the response.
Advice: If you only need to write to one of the recipients, you can remove the others. To do this, click the recipient's name in the field To whom or Copy(the name will be highlighted) and press the DELETE key.
Note: By default, when you reply to an email message, the original message is included in the body of the message. See the section to change this setting.
Forwarding a message
Advice: If you want to forward multiple messages, select the first one and hold down the CTRL key while selecting the remaining messages, then click Forward. All messages will be forwarded as attachments to a new message.
If a message is selected but not opened in a separate window. On the standard toolbar, click the button Forward.
If the message is open. On the tab Message in Group Answer click the button Forward.
On the tab Options in Group Fields select item Display the "BC" field.
Do one of the following:
Create a message.
In field To whom enter the names of the recipients.
Note: In the fields To whom, Copy And SK At least one valid email recipient must be specified.
To select recipient names from the list, click To whom, Copy or SK.
More about fields Copy And SK
Copy: A copy of the message is sent to all recipients specified in this Outlook message field. In this case, their names will be visible to all other recipients of this message.
SK: The name of this field is short for "bcc". All recipients specified in this field of the email message will receive a copy of the message, but their names will not be visible to other recipients of the message. If, when creating a new message, the field SK is not displayed, it can be added.
Click the button Send.
Cancel automatic inclusion of original message
Troubleshoot problems where the Submit button is missing
In the absence of a command Send it is impossible to send a message. This section provides information about finding a command Send, possible reasons for its absence are indicated and actions to correct this problem are listed.
Button Send is located next to the "To", "Cc" and "Bcc" fields.
If you don't have an email account configured in Outlook 2007, the command Send is not displayed and messages cannot be sent.
In most cases, Outlook 2007 is used with an email account. However, there are a number of reasons why an email account might not be set up:
Outlook 2007 is configured without email support. In rare cases, Outlook 2007 may be configured to manage only contacts, tasks, or calendars.
The email account setup was interrupted. The first time you launched Outlook 2007, account setup was not completed.
The account configuration file is corrupt. Corruption of the configuration file that is used to store email account configuration information may result in a previously configured email account not being visible.
Note: You can open an Outlook data file called a personal folders (.pst) file, view received messages, and open the compose message window using the commands Create, Answer, Reply All or Forward. However, if no email account is configured, the Send will not be displayed.
Checking account availability
First, make sure your email account is set up.
If on the list Name on the tab Email There are no entries, there are no email accounts configured in the Outlook profile.
For more information about adding an email account, see
Business communication is its own world with its own laws. A lot depends on how we comply with these laws: the impression we make on colleagues and partners, work productivity, and even career advancement.
A special place in business communication is occupied by business correspondence, which is the daily responsibility of most office workers and not only. The ability to conduct business correspondence correctly can be a good help for concluding profitable deals and building your business image.
Let's look at some features of a business letter. So, business correspondence is:
- use of template phrases and cliches
- emotional neutrality,
- semantic accuracy and conciseness of presentation,
- well-constructed argumentation.
Business correspondence in English is the same set of rules and clichés, some of which we recommend using for everyone who works with foreign partners or in international companies. We bring to your attention several useful phrases that will decorate your business correspondence. These phrases will emphasize your professionalism and help shape the image of a business person. Let's begin!
1.Please find attached
Let's start with the classics. Often you have to attach various documents or other files to a letter. In order to notify the recipient about the presence of an attachment, this phrase is perfect. After all, the word “Attachment” in translation means “attachment”. The phrase should be used at the end of the letter.
Here are a couple of examples of use:
- Please find attached my portfolio.
- Please find attached copy of the agreement/contract.
2. I have forwarded
This phrase can be used if you need to forward an email to other recipients. To notify the recipient about this, the phrase “I have forwarded” is perfect. For example:
- I have forwarded Anna’s CV to you.
- I have forwarded John's email to you.
3. I've cc'ed
A person uninitiated into all the secrets of the peculiarities of business correspondence may not understand what this strange abbreviation means. But we are professionals. “I’ve cc’ed” is an abbreviation that stands for I have carbon copied. The phrase means "to copy someone to receive letters."
So if you need to inform someone that you have copied other recipients, feel free to use this phrase. Eg:
- I’ve cc’ed Sara on this email.
- I’ve cc’ed Jack and Jimmy on these emails.
As for abbreviations that cannot be used in business correspondence, an exception is usually made for this case.
4. For further details
This phrase is a proven way to politely end your letter in English. “For further details” means “for more detailed information”, “in more detail”. Examples of using:
- For further details contact me any time.
- For further details write to our Sales-manager.
Another phrase that will help you finish politely is “If you have any questions, please do not hesitate to contact me.” Translated, this means “If you have any questions, feel free to write to me.”
5. I look forward to
The phrase “look forward” means “to look forward.” So if you are looking forward to a response or some other action from the recipient, then it would be quite appropriate to use this phrase. Eg:
- I look forward to your answer.
- I'm looking forward to your reply.
The phrase is best used at the end of the letter.
When writing a letter, you need to be polite even when you don't really feel like it. The ability to write competent letters in any situation reflects your professionalism, good manners and knowledge of business ethics. In conclusion, let us remind you that in business correspondence you must show precision of wording and impeccable literacy. The use of abbreviations is also unacceptable (with rare exceptions).
Write emails in English correctly, dear friends! Good luck!
Sometimes it becomes necessary to forward all letters that come to one of your emails to another email automatically. To make it clearer, here is an example. You have mail on Yandex and Google (Gmail). You use GMail all the time, this is your main mail, and Yandex from time to time. So, in order not to periodically log into your Yandex mail, you can make sure that letters from there are sent to GMail automatically and then you won’t have to log into your Yandex account at all to regularly check new letters.
In this article I will show you how to set up the forwarding of letters from one mail to another using the example of different mail services.
All this works the same in all email services, the only difference is in their interfaces, i.e. the corresponding settings are located differently.
Earlier, in a series of articles, I looked at another way to receive letters to the desired email from other email accounts. It lies in the fact that you do not set up the automatic forwarding of letters, which I will talk about today, but connect the desired mailbox in the settings (the function is called “Mail Collection”), for example, via the POP3 protocol, and from there the constant collection of new letters begins. The method is similar, but in some cases it is more difficult to set up than a regular transfer.
If you are interested in the method of collecting mail, then this is described in the relevant articles: collection in GMail, in Yandex, in Mail.ru
Below I will show in detail how to set up the forwarding of letters from Yandex mail. And then I will briefly touch on 2 more mail services (GMail and Mail.ru), on which everything is done in a similar way, with the only difference being the interface.
Setting up mail forwarding from Yandex to any other email
Go to your mail settings and select “Email processing rules”.
Click “Create Rule”.
Now our task will be to create a rule by which the mail service will determine that all letters must be sent to another address that you specify.
If you want those letters that are marked as “Spam” to be forwarded, then you will have to create 2 separate rules on Yandex.
Creation of the 1st mandatory rule. Forwarding all emails except spam
In the rule settings, remove the “If” condition that will be added initially by clicking on the cross next to it. Because we don’t need to set conditions for selecting any specific letters. After all, we will forward everything that comes in the mail to the “Inbox”.
At the top, where you can configure for which emails to apply the created rule, you should select “to all emails except spam” and “with and without attachments”.
Below, check the “Forward to address” checkbox and indicate your email to which you want to forward all letters from the currently open email. Also enable the “Save a copy when forwarding” option.
Click the “Create Rule” button.
Yandex will ask you to enter a password. Enter your password for your current email and click “Confirm”.
The rule will be created, but you will see the message “Waiting for address confirmation” next to it.
Now you need to go to the email address that you specified for sending letters and confirm sending there. This is done in mail services so that you cannot forward letters to random addresses that you do not have access to.
In that mail, find a letter from “Yandex.Mail”, open it and follow the link from there.
Click “Confirm Forward”.
Ready! Now all letters that end up in your second mail (Yandex) in the “Inbox” folder will be automatically forwarded to your main mail, which you specified in the rule.
Note! According to the rule created above, letters from the Spam folder will not be forwarded! Because the rule states “for all emails except spam,” and you won’t be able to immediately include “Spam” in the rule, because forwarding for spam emails does not work and you would get the error “For emails from the Spam folder, forwarding emails with using a filter is not possible.”
But you can make sure that spam is also sent. To do this, you need to create another rule that will automatically transfer all spam to the “Inbox” folder. Therefore, if you need to send spam too, then see below for information on creating the 2nd rule.
Sometimes the necessary letters end up in spam, so if you don’t plan to go in and check your second mail at all, counting only on the automatic forwarding of letters from there, then I recommend setting up the forwarding of spam letters as well!
Creating the 2nd rule. If you need to forward “Spam”
Let's create another rule.
Here we need to indicate that all letters that are marked by the service as “Spam” should be transferred to the inbox.
To do this, at the top, where “Apply”, select “only to spam” and “with attachments and without attachments”.
Remove the “If” condition, we still don’t need it here.
Check “Put in folder” and select “Inbox”.
Click “Create Rule”.
The rule is ready!
After all the manipulations done, all letters that come to you at the second mail (where you set up forwarding) will be processed according to the created rules. That is, if you receive a letter in your mail that the service has identified as spam, then this letter will automatically be placed in your inbox, according to the created rule No. 2 (if you decide to set it up). And everything that is in the “Inbox” folder, in turn, will be sent to the email you specified, according to rule No. 1.
Setting up forwarding using Mail.ru as an example
Go to your mail settings and select the “Filtering Rules” section.
Select “Add forwarding”.
Specify to which address the letters should be forwarded and click “Save”.
Confirm your action by entering the password for your Mail.ru email.
Go to the email address where you will forward the letters, find the letter from Mail.ru there and click on the link from the letter (this is necessary to confirm the forwarding).
In the next window, click “Confirm” and a message will appear that the transfer is confirmed.
At Mail.ru, return to the “Filtering Rules” section and enable forwarding:
If you need to forward emails marked as “Spam”, then you need to create the same rule as in the example with Yandex mail. In the “Filtering Rules” section, add a new rule, where you specify the following settings.
