Mail f 107. How to fill out an attachment inventory when sending valuable documents by mail
Many documents that previously had to be sent and transmitted only in person are now transmitted via electronic means. Or when using postal services. But there are also messages that require only standard formatting using paper. They are sent only by mail.
Inventory and its purpose
A special procedure was developed by Russian Post employees in order to ensure the safety of both the documents themselves and other papers that are used as additional attachments. This is why form F107 is issued.
It is needed to describe all contents, indicate quantity and other characteristics that are important. The form itself is drawn up manually or printed using special technology.
Where is such an inventory used?
The inventory is important for the sender himself, who is always afraid that the attachments may be lost. After all, sometimes it’s even difficult to simply prove that the envelope contained exactly what is later described as lost.
For example, a valuable letter is sent to another city, which contains a diploma of completed secondary education. But they lose him halfway. This means that the originator will not be able to present the document when he enters a higher educational institution. He will incur moral and material costs, because it was for this purpose, for example, that he moved to another city. Then there is a right to demand compensation from postal service employees. A copy of the inventory will help prove that the attachment included a diploma of education.
But the form is used for more than just sending emails. It is issued when sending parcels and parcels, inside of which valuable information is stored. The main thing is to remember that the inventory will be recognized as valid only if there is an official date of dispatch, as well as a stamp of the post office that took part in the registration. Registered letters or simple shipments do not require the use of F107 forms.
About the procedure for compiling
The sender himself is responsible for this. He must use special forms designed specifically for the preparation of this document. You need to fill out the form in two copies. One is kept by the originator, and the other is transferred to the addressee.
When resolving the issue, the following procedure must be followed:
- The first step is to describe the address to which the documents are sent.
- Next are special fields that report the number of investments and their quality characteristics.
- Finally, there is the column “Declared Value”.
The main thing is that the information from the duplicate coincides with what is written in the original. Otherwise, if errors are detected, the postal employee may ask you to re-write all the information. Separately, they check that what is described is exactly what was actually put into the envelopes.
When the compilation is completed, the employee and the compiler sign each copy. An official stamp of the postal organization is required. One of the documents is attached to the envelope. It is then sealed and weighed to proceed further. One of the copies is for the sender, as is a check to confirm payment.
Are there any additional nuances?
The second copy usually appears as a duplicate and does not perform any other functions. Most often it is filled out by hand. It is unacceptable to create photocopies of documents that have already been certified by a notary.
There are other nuances associated with this process that are not always obvious. Edits, deletions and corrections for papers of this level are unacceptable. It is necessary to separately ensure that it is filled out flawlessly the first time.
To fill out, you can use forms purchased at the post office, and those downloaded on the Internet on specialized sites. It is not necessary to always fill by hand only. You can use any text editor to enter information into the paper. You will have to prove all the documents included in the parcel. Even if only one of them has maximum value and the rest are not that important. It’s just that no value is assigned to the remaining components. It is enough to put a dash in the appropriate column.
The more documents there are, the more time it takes to provide all the information related to them. The more likely it is that errors will appear in one of the duplicates. But problems can be avoided. Items of low value may not be indicated in the duplicate at all.
On the procedure for sending an inventory of attachments f 107
To resolve this issue, simply come to the nearest Russian Post Office. Such items are accepted only unsealed. Two pieces is the minimum number of applications required when registering.
First, the postal worker will check whether all documents and attachments comply with the rules established at the legislative level. The courier must clarify whether there are any errors in the indication of the destination address. The stamp and signature will be required later for approval.
About the concept of declared value
According to the rules of the Russian Post, the inventory itself is attached only to valuable letters. Therefore, the cost of what is sent in the appropriate envelope is assessed separately.
Each item that relates to correspondence in a particular case requires assessment. The shipment has a total cost - this is the amount of the final assessment, for which insurance premiums are paid, 3-4 percent.
Why is it profitable to use postal items?
Postal items with an inventory of attachments is a service that is increasingly preferred not only by ordinary people, but also by accountants. Or representatives of other positions who constantly work with a huge amount of documentation.
After all, such operations are often associated with a serious lack of time. It is impossible to keep track of literally all the information that accountants and other similar employees work with. Lack of time is a common reason why the reporting itself is not completely ready by the specified deadline. This does not suit employers. Especially when it comes to tax returns.
Postal items save time. After all, they are marked with acceptance dates. They are considered the time when reporting is submitted in full. Such information is subsequently accepted by the tax authorities themselves. This allows you to avoid many sanctions and fines.
The main thing is to accurately indicate the name of the sender. And the address to which the documents should be sent. In this case, the compiler determines the value of the investment himself, at his own discretion. It is better to indicate larger amounts. After all, the amount of compensation depends on this when unforeseen problems arise. At the same time, the amount also affects the size of the insurance fee, which is paid by the sender himself.
Signature and seal are elements that no official form can do without. The inventory of values in this case was no exception. Postal workers sign and affix stamps after the information has been verified to be accurate. And what is indicated, for example, by the text of address labels. Additional fees apply to those shipping packages this way. It doesn’t matter what cost is indicated in the accompanying documents.
In contact with
A list of attachments in a mail item is a special form that is filled out by the sender if necessary or at will. This document is quite simple, but it requires care and accuracy. We'll tell you how to fill out an inventory of attachments to a valuable letter online, where to get a form to fill out manually, and what to pay attention to.
What is an inventory of Russian Post attachments (form) and when is it needed?
The law provides for the possibility of transferring various papers and documents not in person, but by mail. Thus, for example, you can submit tax returns, send statements of claim to the court, and transmit messages to shareholders about a general meeting. But in all cases where confirmation of shipment is necessary, it is necessary to draw up an inventory of the contents. This gives the sender an additional guarantee that his parcel or letter will be delivered safe and sound, or he will receive compensation commensurate with the declared value. At the same time, this document explains to recipients what is contained in the letter or parcel.
Russian Post calls the inventory form Form 107. It was approved by order of the state enterprise dated May 17, 2012 N 114-P, but the document can only be used when sending:
- valuable letter (weight up to 2 kg);
- parcels (weight cannot exceed 5 kg, and when sent within the Russian Federation - 2 kg);
- parcels (shipment weight is not limited).
Form 107 Russian Post (the form can be downloaded at the end of the article) looks like this:
Essentially, this is a list listing items or documents to be sent, drawn up on Russian Post letterhead. We'll tell you what to do with it further.
How to fill out the form correctly
If you need to send a parcel or letter with valuable documents, you can use two methods.
- You can fill out the investment inventory online.
- You can print the form or take it to the branch and fill it out manually.
Which method you use doesn’t really matter, because at the very end you sign the document personally, and no one will doubt its authenticity.
However, from the point of view of saving time, the first method - filling out an inventory of the attachment (Russian Post) online - is better. Because you need to bring two identical lists to the department: one will remain with the sender, and the other will be sent to the addressee. If you fill out the list manually, you will have to duplicate entries. And when you fill out the list on the website, when you download it for further printing, you receive two completely identical lists, which you only have to sign.
Let's consider in detail how to fill out an inventory of investments (form 107 form) online. We go to the Russian Post website and get to this page:
Let's start filling in line by line:
- Full name or name of the organization;
- name of items;
- their number;
- declared value.
Please note that it is advisable to indicate the names of items completely and correctly. If you send a tax return to the Federal Tax Service, it is advisable to write this:
"original tax return"
if this is a copy of the service agreement, then you must indicate
“copy of the service agreement.”
Other details - for example, the date of drawing up the declaration or the second party to the contract - are not needed. Exceptions include government bonds and lottery tickets. They are reported by numbers, series, face value and even the winning amount if the tickets are winning.
If there are a lot of things and there are not enough lines, you can use additional sheets.
Many people are interested in how to value sent items and documents and whether it is necessary to declare any value. This is done at will, and the sender can indicate any value. Perhaps one person will value a copy of a service agreement at 1,000 rubles, while for another, a tax return will not even cost 10 rubles. In addition, it is possible that someone simply does not want the recipient to see the cost of the items. In this case, the fields with the declared value can be left blank for the addressee. In general, the declared value is used to calculate compensation for damage to the sender if it turns out that some document or item was not delivered.
But let's get back to filling out the form. Once you have listed all the contents and indicated the value of each document/item, you need to calculate the total value. Another advantage of the online service is that it will calculate the amount itself.
Filling example
Look at what the inventory of a letter with papers for the court from citizen Sergei Petrovich Ivanov will look like.
After you click on the “Download Form” button, you will see the following page:
Postal inventory is ready! The form is not at all difficult to fill out and print, and you won’t waste time on it at the post office. The only thing else you need to do is sign in the fields provided for this, and then present it along with the unsealed envelope or parcel to the post office employee.
You will have to pay for verification
We figured out where and how to fill out the inventory by email (you can download the form at the end of the text). It remains to be said what the post office employees will do. According to the rules, the sender brings the parcel or letter unsealed so that the postal worker can verify the presence of all the listed items in the shipment. After this, a stamp confirming the inspection is placed, and the postal worker signs the inventory. Then you can seal the letter. After payment, you must be returned one copy of Form 107, at the top of which the postal item (track) number will be indicated. With its help you can monitor the movement of the letter.
Please note: no matter who sends the parcel with the inventory, they will be charged additional money for comparing the contents and the list of specified items. This is a paid service. But you can find out its cost only in the branch from which you will send papers or things, since approval of tariffs is the prerogative of the branches of the Federal State Unitary Enterprise "Russian Post".
The inventory of the attachment is important in the legal field of communication between subjects; it serves as good evidence in case of legal disputes. The form can be downloaded for free.
Valuable, registered letters sent by authors require guaranteed delivery to the addressee. Even more necessary for the author is documentary evidence of the contents of the submission. This document serves inventory of attachments. Paper is very important in the legal field of communication between subjects; the inventory serves as good evidence in case of legal disputes. Let's look at the most important points on this sheet. Using a special direct link, the user can download the form absolutely free of charge and apply it in practice.
When sending papers by Russian Post, many citizens and legal entities use an inventory of the attachment. This method is used everywhere in cases where guaranteed delivery of a package with specific documentation to the addressee is necessary. After placing an order at Russian Post, the sender has a second inventory of the attachment. After delivery to the recipient, the author is given a notice guaranteeing forwarding. If a legal dispute arises, the sender has such irrefutable evidence as an inventory of the attachment.
Mandatory items of the investment inventory
:- The name “Inventory” is written at the top;
- Next, a list is entered into the table: name, serial number, quantity, declared value;
- Below is the total;
- Sender details;
- Mark of the accepting employee;
- Seal of the department.
Most entrepreneurs have filed reports at least once in their lives. In general, filing a declaration is a standard and periodic process for any businessman. But everyone has a choice - to submit the documentation by personally coming to the branch of the desired department, or, in order to avoid queues and long waits, send the necessary papers by registered mail via Russian Post.
To send documentation correctly, you need to select the option of a registered letter with a description of the attachment. And it is precisely the inventory of the investment, or rather, its error-free, correct filling that raises the most questions among those who have never used this type of service.
What is an attachment inventory?
In simple words, this is a list of what is contained in the letter being sent. But to do it, you need to use a form specially designed for this. This form is known under the name Form 107 (the approving document is the order of the Federal State Unitary Enterprise “Russian Post” No. 114-p “On approval of the order” dated 05.17.12).
As a standard, a description of the attachment is sent along with:
- Parcels
- Parcels
- Valuable letters
It is precisely these valuable letters that will be our option if we want to send our declarations, for example, to the FSN department.
What are the advantages of sending by mail?
The most important thing is that the date that will appear on the stamp (put by the postal employee when he accepts it) will mean the date the declaration was accepted.
That is, when sending a letter by mail, you don’t have to worry that it will take a long time to get to the tax department. No matter how long it takes and no matter where it is delayed, you will still not be late in submitting your reports if you sent the letter on time.
This option is most suitable if there is one day left before the deadline for submitting the declaration. You simply send the report by mail and do not worry about deadlines. Because, let us remind you, for not submitting documents on time, the entrepreneur faces a fine and penalties.
How to fill out form 107
Important! The investment inventory form according to Form 107 must be filled out in two copies! One stays with you, the second goes as an attachment to the letter you send.
Form 107 itself is filled out line by line
First, the inventory is in the format of a table, which is filled out by the sender:
- Serial number.
- Name.
- Number of documents
- Declared value (filled in rubles). Read more about her we Let's talk a little lower.
- Grand total. It is written in pieces.
- Total declared value (again in rubles).
- Sender. Here depending on the person sending must indicate either the full name or the name of the legal entity.
- Signature of the person sending the letter.
If there is not enough space on the form, you are given the opportunity to continue filling out on a second sheet. For proper registration, you need to sign each sheet in the format “sheet number 1 of so-and-so”, “sheet number 2 of so-and-so” and so on.
Do not forget that the totals for the number of documents and the amount should be entered not on separate sheets, but for the total quantity. And again, don’t forget to fill out everything twice so that you can keep one copy for yourself.
In the same version, when, on the contrary, there is enough space and after filling there are still free lines, you can fill them with dashes.
Important! The inventory form should not contain corrections.
What is declared value?
We send reports using a valuable letter. This means that everything enclosed inside the letter has a value, which we indicate in the inventory form.
Each nested element is evaluated. In our case, each document separately. But the total score will be assigned to the entire letter.
But the value may not be included. Just put a dash in this field.
Important! On the envelope you put the inscription “With inventory, value XX rubles.” And the postal department will charge you 4% of this amount of value above the tariff.
If a letter with your documents is lost, the interest paid will provide insurance, and the post office will have to reimburse the amount that was designated as the declared value. Refunds will be given to either the sender or the recipient.
How to send a letter with an attachment description?
You fill out the paperwork and approach the post office operator. You will have:
- Envelope in unsealed.
- Documents to be sent. Inside the envelope.
- Two copies of the investment inventory form.
- Money to pay for postage and interest declared value.
Next, the operator will check the received documents with the description in the form and check the form for errors. If everything is filled out correctly, a stamp is placed on both copies of the form indicating the date of acceptance. In the future, this date will be considered the date of filing the declaration (if you send reports to the tax office).
Then the operator signs the forms, accepts money for payment of the tariff and gives you one version of the form along with a payment receipt.
Note: If you send declaration documents to the tax office in this way, then it will be enough to put only one copy of the documentation in the envelope. The second one will be with you along with the signed inventory form and the date of dispatch.
This way you can avoid unpleasant cases if suddenly the letter does not reach the tax office.
Where to get an inventory form according to Form 107
In the Russian post office through which you are going to send the letter. Such forms are always available at the postal operator's counters. You can take them freely, they don’t require money for it. Moreover, you can take a few home so that you can later prepare documentation for sending along with the form, and spend less time at the post office.
Another option is to download the form from the official website of the Russian Post and print it out.
Bottom line
We got acquainted with what the form 107 investment inventory form is, learned how it can be used and how to fill it out correctly. This is not required knowledge, but it can help if you want to use the option of sending a return to the tax office using Russian Post services. Such actions save a lot of time, although they cost a certain amount of money. Filling out the form is not difficult, the main thing is to be careful and attentive to avoid repeated filling, which can lead to mistakes.
The attachment inventory is an official document that describes step by step the cost and quantitative characteristics of the received postal item. This is a form filled out using a computer or manually, which is then inserted into a letter, or into a parcel post, i.e. to the required postal item. In this case, the inventory will contain not only a list of items, but also their number and cost.
Before sealing, the inventory form in the form used by the Russian Post must be endorsed with a post office stamp. This form is used for the following types of shipments: inventory of contents in a parcel, letter, parcel post.
When making an inventory of the attachment using this form, the sender fills out two forms, indicating in them the full name, name, postal address of the recipient, the total number of items and their total cost with the specification. the sender himself. On the one hand, the assessment affects the final amount of compensation that can be received in the event of loss of the shipment, but on the other hand, it simultaneously increases the insurance fee. The sender puts his own signature on each form. In this case, when among the items sent there are those that do not have an assessment, then a dash is entered in the forms opposite the “declared value” column. At the request of the sender, the copy of the inventory may not indicate the valuation of the items.
The post office operator, after the forms are filled out by the sender, performs the following actions:
- Compares the entries made in two copies of the investment inventory;
- Compares addresses - the one indicated in the inventory and the one affixed to the address label of the postal item;
- Compares inventory entries with items being shipped;
- Checks the correspondence of the amount of the declared value of the item to the total amount of investments for identity;
- Both copies are signed and stamped with a calendar stamp;
- The first copy is inserted into the postal item directly on top of the attachment and packed, and the second copy is issued to the sender along with the receipt.
The service of checking inventories and postal items with declared value, which are handed over by legal entities, can be provided on a paid basis.
In , you can absolutely free fill out online FORM 107, download and print.
